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Tamil Nadu › Ministry of Railways

SUPPLY AND INSTALLATION OF ONE COACH SET OF SEALED WINDOW GLASS UNIT

Ministry of RailwaysOffice of the Dy.CMM, MSD Ponmalai TIRUCHIRAPALLI

Chennai

EMD ₹1.6 L · Closes 15 Oct 2026, 2:30 pm

Tender notice (PDF)

Ministry of Railways published this goods tender on eProcure on 15 Sep 2026, for Chennai. The EMD is ₹1.6 L. It closes on 15 Oct 2026, 2:30 pm IST. Tender ID 107184148 · Ref 52265562A.

Timeline

  1. Published15 Sep 2026
    12:52 am

Key figures

Estimated valueNot published

EMD₹1.6 L

Closing date15 Oct 20262:30 pm IST

Key facts

Contract type
Goods · Expenditure
Tender type
Open - Indigenous
Tendering section
52
Bidding system
Single Packet
Evaluation
Itemwise/Consigneewise
Validity of offer
90 days
Tender document cost
None
Ranking order
Lowest to Highest
Pre-bid meeting
None
Inspection agency
TPI Agency
Approved sources
Required · RCF
MSE reservation
Not reserved
Eligible supplier class
Not restricted to Class I
Class I local content
At least 100%
Class II local content
At least 20%
MSE purchase preference
25% of the quantity, within 15% of the lowest price
Inviting officer
DYCMM/MSD/GOCMSD/PONMALAI/SOUTHERN RLY
F.O.R
Destination

  • Complies with the Public Procurement (Make in India) Order 2017

  • Dy.CMMMSD ( VIVEK RAMKAILASH SHAH )

About this tender

For complete description and other details, please refer to tender

Reference
52265562A
Tender ID
107184148
Bid type
Open/Advertised
Product category
Railway related Products
Organisation type
Central Govt. Ministry/Department
Location
Chennai
Portal
eProcure
Inviting authority
MSD/PONMALAI/SOUTHERN RLY

Items & delivery

Delivery schedule

Applies to
For all items
Commencement
Within 0 Days of issue of Contract
Completion
Within 145 Days thereafter
Rate of supply
1st Lot of 12 sets to be supplied within 25 days of issue of Purchase Order 2) 2 nd lot of 13 sets to be supplied before 31.08.2026. Party Quantity is also allowed. Free delivery up to destination by Road.

Item 1 PL 315401310010

SUPPLY AND INSTALLATION OF ONE COACH SET OF SEALED WINDOW GLASS UNIT, PILLAR GLASS AND DESTINATION BOARD GLASS ARRANGEM ENT FOR TRAIN SET MC, TC,MC2,NDTC/EC,NDTC/EC2 COACHES TO DRG.TS/MC-5-4-001, ALT-f, COL- I (EXCEPT ITEM-3 & 11). ONE SPARE SET OF FOLLOWING IT EMS PER 10 COACH SETS OF PURCHASE ORDER TO BE SUPPLIED IN A SEPARATE BOX. (1) DOUBLE SEALED NON OPENABLE WINDOW GLASS UNIT BIG (TS/MC- 5-4-001, ALT-f, ITEM-1)- 6 NOS. (2) EMERGENCY WTNDOW (TS/MC-5-4-001, ALT-f,ITEM-10)-2 NOS. (3) DOUBLE SEALED NON OPENABLE WINDOW GLASS UNIT S MALL (TS/MC-5-4-001, ALT-f, ITEM-2)- 1 NO. (4) PILLAR GLASS SMALL(TS/MC-5-4-001, ALT-f, ITEM-6)- 7 NOS. (5) PILLAR GLASS BIG(TS/MC-5-4-001, ALT-f,ITEM- 5)- 2 NOS. (6) DESTINATION BOARD GLASS ARRGT(TS/MC-5-4-001, ALT-f, ITEM-9)- 1 NO. Please visit ICF Vendor Portal For Downloading Drawing https://vp.icf. gov.in/vendTendorDetNew.php Using Key:0725VUrxn6p2622. make: AIS or SAINT GOBAIN or MODIGUARD as mentioned in drawing : TS/MC-5-4-001 alt:f. NOT E: Branded adhesive TEROSON (Black) or SIKA (Black) or 3M (Black) shall only be used for window assembly as mentioned in the drawing, window glass spec.: EN 45545

Total quantity25Set
Warranty
72 Months after the date of delivery
Stock category
Non Stock
Approving agency
RCF
Inspection agency
TPI Agency
Quantity tolerance (±)
0 %age
Item Category
Normal
Permitted PO value variation
Max 8 lacs

Delivery destination

SSE/CR/GOC, SRTamil Nadu
UVAM item reference

( Item Id :- 2400001 - Window for LHB Coaches AC Coaches (Including Hooper windows) , Sub Item Id:-2400001001 - Window for LHB Coaches AC Coaches (Including Hooper windows) )

Documents

Documents to submit

Commercial-Compliance

  • Land Border Certificate Bidder must submit a certificate along with bid for compliance of Office Memorandum of Department of Expenditure, Ministry of Finance dated 23.07.2020. If such certificate given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law. In case of non- submission of the above said certificate by a bidder, such bid is liable to be ignored

    Document required

  • Penalty 1. The firm should commence the work within 3 days from allotment of rake / coach beyond which a penalty of Rs.500/- per day shall be imposed.2.A Penalty of Rs 500/- per day will be levied, if all the contract labourers are absent once the rake/coach is allotted and work is in progress.3.A Penalty of Rs 500/- per occasion will be levied, if the quality of work, workmanship is not satisfactory. The same work has to be carried out again till the quality is achieved on free of cost. The decision of the Railway administration will be final in this regard.4. In case of any adverse remarks on quality of work and method by any inspecting officials, a penalty of Rs 1000/- per occasion will be levied.5.If found any contract employee is not wearing Personnel Protective equipment, uniform, ID card, disregarding the safety Protocols, Factories Act etc. while executing the contract work, a penalty of Rs 500 /- per occasion will be imposed.6. In cases where firm fails to complete the installation/ application/ fitment of the supplies and Railway manpower is utilized to complete the work, no payment for installation / application/fitment for said quantity shall be paid to the firm. Further a penalty of Rs 1000 /- shall be imposed per occasion. 7. Penalty amount will be recovered from the contractor's bills. if running bills are not available, the penalty shall be deducted from SD/BG [if Applicable].8. All the tools, PPE etc. required for execution of the work shall be brought by the contractor.9.Electricity, Water, Compressed air shall be provided by Railways.

    Document optional

  • Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

Other Conditions

  • Firm to please mention the place of inspection with full address and pin code

    Document optional

  • Make In India Preference policy Please refer Para 16.0 and 16.1 Part-B of tender condition.

    Document required

Eligibility

Special Eligibility Criteria

  • Supply to be as per tender specification

  • Railway reserves the right to order entire or bulk quantity on RCF [ RCF Item ID: 2400001] approved firms for the tendered item, the status of the firm shall be reckoned as on the date of tender opening and not thereafter unless a case of downgrading/removal/suspension banning etc., after opening of this tender, such changes shall be taken into account while considering the offers.

    Document required
    1. EMD shall be 2% of the estimated tender value and shall be taken from all bidders for contract value above Rs. 25 Lakh subject to the applicable exemptions. For details please refer 2.0 Part A of Southern Railway Tender Conditions available under the mentioned link in the tender.
    2. Authorized dealers are advised to remit the EMD amount for consideration of the offer
    Document optional

Terms & conditions

Payment Terms

  • 80% Payment of the cost of supplied material will be made on receipt and acceptance of material against TPI inspection. The balance 20% payment will be made after certification of satisfactory completion of installation work by the concerned Railway Representative.

Statutory Variation Clause

  • Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor.

Standard Governing Conditions

  • IRS Conditions of Contract The Contract shall be governed by latest version (along with all correction slips) of IRS Conditions of Contract, and all other terms and conditions incorporated in the tender documents uploaded on IREPS website https://www.ireps.gov.in/ireps/upload/repository/railway/582/161/public/SR_Tender_Conditions_06052026_SR.pdf and IRS Conditions of contract with latest amendment.

Commercial-Compliance

  • Submission of Security deposit before release of PO is only acceptable. Requests for deduction of Security deposit from firm's first bill or any other contract's running bill is not acceptable.

  • Bidders are instructed not to indulge in any anti-competitive practices. As per the provisions of Competition Act,2002, Railways can make a reference to the Competition Commission of India for making an enquiry in case of suspected anti-competitive behaviour by the bidders. 2) Collusive bidding, Bid Rotation, Bid Suppression, Complementary bidding, Market Allocation and Sub contracting arrangements fall under the purview of "Bid rigging" which would cause appreciable adverse effect on competition. 3) Competition Commission of India can impose heavy penalties such as: Penalty up to 10% of the average turnover for the last three preceding financial years upon each of such enterprises which are parties to bid-rigging and can even order the parties to cease and desist. In cases where cartel formation by the approved sources is suspected or the rates available from approved sources are adjudged unreasonably high, the purchaser reserves the right to place orders on deserving firms outside the approved vendor list, without any restrictions

General Instructions

  • The offers shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate if quoted by the bidder.

  • All taxes, freight, packing, forwarding & other charges should be quoted in numeric only @ financial tabulation. If any make is available, it should be specified.

  • Goods and Service Tax (GST) shall be applicable as per GST act (Please refer Para 14.0 ( a to h) Part-A of tender condition. INPUT TAX credit benefit if any accrued should be passed on to the purchase as reduction in Basic Price, or else the following certificate should accompany the bill: A) It is certified that no INPUT TAX credit benefit has accrued on materials invoiced/billed for, that can be passed on to Purchaser. B) Firm should submit the Invoice/Bill clearly indicating the appropriate HSN and applicable GST rate thereon duly supported with documentary evidence. C) Firm should also give a declaration that any additional Input Tax Credit benefit, if become available to supplier, the same shall be passed on to purchaser without any undue delay.

Other Conditions

  • Inspection by any one of the following TPI agencies - M/s Intertek India Pvt. Ltd. or M/s RITES Ltd. or M/s Bureau Veritas India Pvt. Ltd. or M/s TUV India Pvt. Ltd., as assigned during the generation of Purchase Order. Railways right to appoint TPI Agency of its choice is absolute. Railway also reserves the right to change the TPI Agency at any time through issue of modification advice against the Purchase Order.

  • As a part of moving towards greener environment, the suppliers are requested to

    1. manufacture and supply materials within minimal environmental impacts
    2. usage of recyclable packing materials
    3. adopt environment, energy management system
    4. promote resource recycling
Show all 26

  • Green Procurement guidelines- The vendors are advised to

    1. follow environmentally sound practices in manufacturing.
    2. supply and increase the availability of environment friendly materials duly following RoHS directives by MOEF.
    3. avoid the usage of single use plastic for packing purpose.
    4. reduce waste generation, specific energy and water consumption
    5. Designing of product to have less hazardous substance at end of life time.
    6. Allowing the customers to visit the worksites and evaluate the green initiatives taken at their sites.
    7. Recycle and reduce the material consumption.
    8. Adopting eco friendly packaging materials.
    9. adopting proper conservation methods in storage of materials.
    10. Commitment to review the objectives for continual improvement towards greener environment and to comply with all the applicable legal requirements.

Special Conditions

  • All terms and conditions as per IRS Conditions of Contract and tender conditions in this tender.

    1. SECURITY DEPOSIT (SD) shall be 5 % of total value of contract and shall be taken from all vendors for contract value above Rs. 25 Lakh subject to the applicable exemptions. For details please refer 10.0 Part A of Southern Railway Tender Conditions available under the mentioned link in the tender.
    2. In case of submission of Security Deposit in the form of Bank Guarantee, please refer Annexure-5 (page 55-56) of Southern Railway Tender Conditions available under the mentioned link, for the PROFORMA.
    3. Security Deposit should remain valid for a minimum period of 60 days beyond the date of completion of all the contractual obligations of the supplier, including warranty obligations.

  • The quantity to be ordered will be decided duly considering factors such as past performance, delivery requirements, quantity under procurement, nature of items etc.

  • Split Clause Purchaser reserves the right to split/distribute the procurable quantity on more than one eligible tenderers within the zone of consideration to ensure reliability and continuity of supplies in terms of the criteria outlined in Para 5.2 of Part B - Southern Railway Tender conditions available under the mentioned link

  • If sufficient local capacity and local competition exists for the procurement of the tendered item, then the procurement shall be restricted to Local suppliers with minimum local content of 20% (Class-I or Class-II Local supplier as defined in Railway Board letter no: No.2020/ RS(G)/779/2/Pt.1 dated 25.09.2020) only.

6. Bidders shall confirm and certify on the behalf of the tenderer including its constituents as under:

  • I/we the tenderer (s) am/are signing this document after carefully reading the contents.

  • I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.

  • I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/we have verified the content of the document from the website and there is no addition, no deletion or no alteration to the content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of contract or payment, the master copy available with the railway Administration shall be final and binding upon me/us.

  • I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and attachments in proof of the qualification requirements.

  • I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer and same shall be binding upon me/us.

  • I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully responsible for the correctness of the information and documents, submitted by us.

  • I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/ member of the partnership firm/LLP/JV/Society/Trust.

  • I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during process for evaluation of tenders, it shall lead to forfeiture of the EMD and may also lead to any other action provided in the contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understand that my/our offer shall be summarily rejected.

  • I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the award of the contract, it will lead to termination of the contract, along with forfeiture of Security Deposit and may also lead to any other action provided in the contract including banning of business for a period of upto two year.

  • I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border with India and certify that I am/We are not from such a country or, if from such a country, have been registered with the competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to be considered (evidence of valid registration by the competent authority is enclosed)

Bidder declarations (1)

Undertakings

  • Tenderers to acknowledge having read and also accept Southern RailwayTender Conditions, available on IREPS website under the link https://www.ireps.gov.in/ireps/upload/repository/railway/582/161/public/SR_Tender_Conditions_06052026_SR.pdf

Fees & money

EMD
₹1.6 L
Tender fee
None

Important dates

Published
15 Sep 2026, 12:52 am IST
Closes
15 Oct 2026, 2:30 pm IST

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