supply of HP 955XL Magenta Printer cartridge

Time is the essence of contract. As time is the essence of contract, the bidder is to note that the delivery schedule given in the bid document and quote accordingly. Vague delivery period i.e. 2-28 weeks, 3-8 months etc. or a very high delivery period compared to Railways specific delivery period in bid document may be considered commercially unresponsive and offer is liable to be ignored. rejected.

Railway reserves the right to procure the bid item from Original Equipment Manufacturer (OEM) or their authorized dealer having bid specific authorization from OEM. Tender specific authorization must be signed by authorized official of the OEM on companys letter pad with signing authoritys complete name, designation within company, live email address, mobile number along with company's stamp.Offer without Tender Specific Authorization certificate from OEM will not be considered as valid. Buyer can seek the authentication of Tender specific authorization certificate from OEM, if required.

Unloading of Materials- Has to be arranged by the suppliers at their own risk and cost at Consignees end.

Make/Brand or Model No. of the product should be mentioned clearly in the appropriate column of the bid. Offer without Make/Brand or Model No. of the product or vague terms like 'AS PER TENDER' or '0' will be summarily rejected.

100% payment will be made on receipt and acceptance of material by the consignee and digitally signed CRN by the Gazetted officer of consignee.

Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account.Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor.

IRS Condition of Contract The contract shall be governed by latest version (along with all correction slips) of IRS conditions of contract 2025 (Ref. to Railway Board Letter No. 2024/RS(G)/779/11 dated 11.09.2025), and all other terms and conditions incorporated in the Instructions to Tenderers, Version NFR/C July2025, which is attached with the tender.

Please enter the percentage of local content in the material being offered.Please enter 0 for fully imported items, and 100 for fully indigenous items.The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

All the tenderers should ensure that they are GST compliant and their quoted tax structure/rate are as per GST Law.

Instruction to Consignee CRN must be generated using same consignee code as in purchase order.

LD Charge:Recovery of Liquidated damages (LD) shall be levied @1/2% (half percent) of the price of the store per week or part thereof during which delivery is accepted and the upper limit for recovery of LD in supply contract is 10% (ten percent) of the value of contract irrespective of delays, unless otherwise provided specifically in the contract.

By Consignee.

1. MSE sources, for availing benefits under MSME Act, should upload valid documents maintained under MSME Act such as NSIC Certificate etc duly marking the tendered item in the certificate. Otherwise, claim for benefits under MSME Act may not be entertained.
2. MSME sources, owned by SC/ST and women, should upload necessary documents to get the benefits of being owned by SC/ST and women. Otherwise, claim for benefits may not be entertained

1. The tenderers shall submit a copy of certificate stating that all their statements/documents submitted along with bid are true and factual Standard format of certificate to be submitted by the bidder is enclosed as Annexure-11. Non-submission of above certificate by the bidder shall result in summary rejection of his/ their bid. It shall be mandatory incumbent upon the tenderer to identify, state and submit the supporting documents duly self-attested/ digitally signed by which they/ he is qualifying the Qualifying Criteria mentioned in the Tender Document. It will not be obligatory on the part of Tender Committee/ Accepting Authority to scrutinize beyond the submitted document of tenderer as far as his qualification for the tender is concerned.
2. The bidder shall be mandated to submit Annexure-11, which is available in Instruction to Tenderer, attached with this tender.

Verification of Local Content Refer to Public Procurement (Preference to Make in India), Order 2017 - Revision circulated vide Ministry of Commerce & Industry, Department of Promotion of Industry and Internal Trade (DPIIT)'s, Order No: P45021/2/2017-PP (BF-II)-Part(4) Vol.II dtd.19-07-2024 & Rly. Bd's L/No.2020/RS(G)/779/Pt.I (E 332267), dated. 20-08-2024. False declaration will be in breach of the Code of Integrity under Rule 175(1) (i)(h) of the General Financial Rules for which a bidder or its successors can be debarred for up to two years as per Rule 151(iii) of the General Financial Rules along with such order actions as may be permissible under law.

Public Procurement Policy Refer to Public Procurement (Preference to Make in India), Order 2017 - Revision circulated vide Ministry of Commerce & Industry, Department of Promotion of Industry and Internal Trade (DPIIT)'s, Order No: P- 45021/2/2017-PP (BF-II)-Part(4) Vol.II dtd.19-07-2024 & Rly. Bd's L/No.2020/RS(G)/779/Pt.I (E 332267), dated. 20-08-2024, Clause 10(d) which is attached with the tender as mentioned therein is applicable.