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eProcureClosedGoods

Supply of DG SET controller and spares

Ministry of Railways

OFFICE OF THE SENIOR DIVISIONAL MATERIALS MANAGER, DRM OFFICE, SOUTHERN RAILWAY, SURAMANGALAM PO SALEM

Delivers to

Chennai

Overview

24 facts from the tender

Ministry of Railways published this goods tender on eProcure on 5 Oct 2026, for Chennai. No EMD is required. It closed on 8 Oct 2026, 10:30 am IST. Tender ID 107204923 · Ref 97265888A.

Timeline

  1. Published5 Oct 2026 · 5:54 pm
  2. Closed8 Oct 2026 · 10:30 am

Bidding

Bid type
Limited
Contract type
Goods · Expenditure
Tender type
PAC - Indigenous
Tendering section
97
Bidding system
Single Packet
Evaluation
Itemwise/Consigneewise
Validity of offer
90 days
Tender document cost
None
Ranking order
Lowest to Highest
Pre-bid meeting
None
Approved sources
Not restricted
MSE reservation
Not reserved
Make in India
MII policy is not applicable for cases with Estimated Value is less than 5 Lacs
MSE purchase preference
25% of the quantity, within 15% of the lowest price
F.O.R
Destination

Buyer

Inviting authority
SA DIV/SOUTHERN RLY
Organisation type
Central Govt. Ministry/Department
Product category
Railway related Products
Location
Chennai
Portal
eProcure
Inspection agency
CONSIGNEE
Inviting officer
PCMM/SRLYSA DIV/SOUTHERN RLY

Important dates

Published
5 Oct 2026, 5:54 pm IST
Closed
8 Oct 2026, 10:30 am IST

Declarations by the buyer

  • The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid
  • Complies with the Public Procurement (Make in India) Order 2017
  • The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM
  • Sr.DMM/SALEM ( RUTHRAMANICKAM D.M. )

Items & delivery

1 item

Delivery schedule

Applies to
For all items
Commencement
Within 0 Days of issue of Contract
Completion
Within 15 Days thereafter
Rate of supply
Earlier delivery is preferable.

Item 1 PL 470200535333

Supply of DG SET controller and spares suitable for KOEL make 250 KVA DG set model no: KG250WS1 AND SL .NO:4822/1300066 1. GENSET CONTROLLER-01 no,2. Relay board-01 no, 3. selector switch-01 no 3.wiring set-01 no,

Total quantity
1 Set
Warranty
12 Months after the date of delivery
Stock category
Non Stock
Inspection agency
CONSIGNEE
Quantity tolerance (±)
5 %age
Item Category
Normal
Permitted PO value variation
Max 8 lacs

Delivery destination

SSE/ELE/SA, SR

Tamil Nadu

Documents

1 file

Documents to submit

Commercial-Compliance

    1. Please indicate whether you are registered with any of the following Micro & Small Enterprises (MSE) agencies : District industries Centre[s,KVIC, KVIB, Coir Board, NSIC, Directorate of Handicraft & Handloom or any other body specified by Ministry of MSME.[Name the agency clearly]. If yes, then for availing benefits under MSME Act, should upload valid documents maintained under MSME Act such as NSIC Certificate etc duly marking the tendered item in the certificate. Otherwise, claim for benefits under MSME Act may not be entertained and also indicate whether the Enterprise is owned by SC/ST/Woman. Please upload support of this.
    2. If you are not a MSE or a consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprises. [in percent of order value] with further breakup of MSE owned by SC/ST[Information will be provided in percentage terms with 6 fields; Micro owned by SC, ST, Others and Small Industries owned by SC, ST and Others]. Please refer para 15.0 Part B of tender conditions.
    Document optional

  • Bidder shall confirm to the following declaration [Land Border condition] "I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India. I certify that this bidder is not from such a country or if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder, fulfills all requirements in this regard, and is eligible to be considered. (Where applicable, evidence of valid registration by the Competent Authority shall be attached.) along with bid for compliance of Office Memorandum of Department of Expenditure, Ministry of Finance dated 23.07.2020. If such certificate given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law. In case of non- submission of the above said certificate by a bidder, such bidder's bid is liable to be ignored.

    Document optional

  • Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

Eligibility

Special Eligibility Criteria

  • Bidder to provide Tender specific OEM authorization/dealership certificate along with bid. Failing which offer won t be considered.

    Document required

Preferences & relaxations

  • EMD exemption

Check each criterion against the tender notice before you bid.

Commercial conditions

EMD
Not required
Tender fee
None

Terms & conditions

27 conditions

Payment Terms

  • 100% payment against receipt, inspection and acceptance of material by the consignee at destination.

Statutory Variation Clause

  • Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor.

Standard Governing Conditions

Commercial-Compliance

  • HSN CODE

    1. All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer.
    2. In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) anddeposit the same to the concerned tax authority.
    3. The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item.
    4. The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number.
    5. It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder.
    6. Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed.
    7. Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order.
    8. Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.

  • Railway is not bound to accept/Cancel the lowest or any tender or assign any reason for doing so and Railway reserves the right to accept/Cancel any tender in respect of the Whole or any portion of the items specified in the Schedule annexed (a or Tender Schedule) and the contractor shall be required to supply the same at the rate quoted

  • Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

  • DELIVERY TERMS F.O.R. DESTINATION BY ROAD AT CONSIGNEE END.

  • The Guarantee/Warranty of the item mentioned in the tender is only indicative, the actual Guarantee/Warranty is applicable as per the product specification.

  • The Inspection clause mentioned in the tender is only indicative, the actual inspection clause is applicable as per the product specification and drawing.

  • Make in India Preference Policy Please refer para 16.0 Part B of Southern Railway tender conditions uploaded in IREPS.

Show all 27

  • HSN CODE :Tenderers should mention the HSN CODE of the item and Rate of GST applicable. Firm's GST NO. and Firm's Banker details viz., Name & Address of the Bank Account No.., IFSC Code. and MICR No. in their E-Bid.

  • For inclusion in this tender, please mail your request to Srdmmsa@sa.railnet.gov.in with proof of successful performance and certificate.

  • Purchaser shall have the right to levy general damages on the supplier for failing to comply with the contractual conditions, not by way of penalty, an amount equal to 5% of the value of cancelled quantity.

General Instructions

  • Bidders, who are traders, dealers, distributors, or authorized agents of the OEM of the offered product, shall not be eligible for exemption from Earnest Money Deposit (EMD) or for claiming Purchase Preference under the MSE%u2013Public Procurement Policy (MSE-PPP), notwithstanding their registration as an MSE on the UDYAM Registration Portal. Such benefits shall be admissible to bidders who are MSE manufacturers of the offered products and NOT to traders, dealers, distributors, or authorized agents of the OEM of the offered product.

Other Conditions

  • Inspection by Third party Agency for minimum order of Rs.5,00,000, else inspection by Consignee.

Special Conditions

  • For technical clarification, bill payments and delivery location contact to SSE/ELE/SA Contact 9600956251. Southern Railway .

  • For delivery period extensions or any amendments request for Purchase order please mail to srdmmsa@sa.railnet.gov.in

6. Bidders shall confirm and certify on the behalf of the tenderer including its constituents as under:

  • I/we the tenderer (s) am/are signing this document after carefully reading the contents.

  • I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.

  • I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/we have verified the content of the document from the website and there is no addition, no deletion or no alteration to the content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of contract or payment, the master copy available with the railway Administration shall be final and binding upon me/us.

  • I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and attachments in proof of the qualification requirements.

  • I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer and same shall be binding upon me/us.

  • I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully responsible for the correctness of the information and documents, submitted by us.

  • I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/ member of the partnership firm/LLP/JV/Society/Trust.

  • I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during process for evaluation of tenders, it shall lead to forfeiture of the EMD and may also lead to any other action provided in the contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understand that my/our offer shall be summarily rejected.

  • I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the award of the contract, it will lead to termination of the contract, along with forfeiture of Security Deposit and may also lead to any other action provided in the contract including banning of business for a period of upto two year.

  • I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border with India and certify that I am/We are not from such a country or, if from such a country, have been registered with the competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to be considered (evidence of valid registration by the competent authority is enclosed)

Bidder declarations (1)

Check List

  • Ambiguous offers like

    1. Unbranded items (2) make/brand as NA as per similar,
    2. Not adhering to tender specification
    3. Unclear makes, brands etc. will be summarily rejected without any correspondence.

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Tender notice (PDF)