Comprehensive Annual Maintenance Contract of IGBT based Auxiliary Converters with OEM.

• The Tenderer(s) should submit Notarized Power of Attorney for Authorized Signatory. Note: Power of Attorney is mandatory in case of partnership firm/JV/LLP/Company/ Registered Society & Registered Trust Society & in case of sole Proprietorship firm if it want to act through agent. (In other case it is optional).

  Document required

• In case Bid Security is submitted as Bank Guarantee bond from a scheduledcommercial bank of India or as mentioned in tender documents. The BankGuarantee bond shall be as per Annexure-VIIA and shall be valid for a periodof 90 days beyond the bid validity period. For details, refer clause 3.3 ofStandard Tendered Document-2022.

  Document optional

• The Tenderer(s) should submit self-attested copy of certificate as per Tender form-2 of Northern Railway Standard Tender Document 2022.

  Document optional

• Tenderes are compulsorily required to upload undertaking (attached as Annexure-A) regarding Employment /Partnership of Retired Railway Employees attached as Annexure'A'. Otherwise the tenderer will give full information as to the date of retirement of such Engineer or gazetted officer from the said service and as to whether permission for taking such contract, or if the Contractor be a partnership firm or an incorporated company, to become a partner or director as the case may be, has been obtained by the tenderer or the Engineer or officer, as the case may be from the President of India or any officer, duly authorized by him in this behalf, shall be clearly stated in writing at the time of submitting the tender. Note:- Tenders without undertaking or required information shall be REJECTED.

  Document required

• STARTUPS Any firm recognized by Department of Industrial Policy andPromotion (DIPP) as 'Startups' shall be exempted from payment of BidSecurity on submission of registration certificate issued by appropriateauthority. Refer to Note ( ii) of clause 5 of Part-I of GCC-2022. Note: The firmhas to mandatorily submit certificate issued by DIPP otherwise offer shall beSUMMARILY REJECTED.

  Document optional

• Authority RB Letter No. 2018/CE-I/CT/9 Dated: 04.06.2018.

General Instructions

• The tenderer shall submit along with the tender document, documents in support of his/their claim to fulfill the eligibility criteria as mentioned in the tender document. Each page of the copy of documents/certificates in support of credentials, submitted by the tenderer, shall be self-attested/digitally signed by the tenderer or authorized representative of the tendering firm. Self attestation shall include signature, stamp and date (on each page). Only those documents which are declared explicitly by the tenderer as "documents supporting the claim of qualifying the laid down eligibility criteria", will be considered for evaluating his/their tender.

• The Railway reserves the right to verify all statements, information and documents submitted by the bidder in his tender offer, and the bidder shall, when so required by the Railway, make available all such information, evidence and documents as may be necessary for such verification. Any such verification or lack of such verification, by the railway shall not relieve the bidder of its obligations or liabilities hereunder nor will it affect any rights of the railway there under.

• In case of any wrong information submitted by tenderer, the contract shall be terminated, Bid security, Performance Guarantee (PG) and Security Deposit (SD) of contract forfeited and agency barred for doing business on entire Indian Railways for 5 (five) years.

• Care in Submission of Tenders Please refer to clause 3.0 of Northern Railway Standard Tender Document 2022.

• Tenderers will examine the various provisions of The Central Goods and Services Tax Act, 2017(CGST)/ Integrated Goods and Services Tax Act, 2017(IGST)/ Union Territory Goods and Services Tax Act, 2017(UTGST)/ respective state's State Goods and Services Tax Act (SGST) also, as notified by Central/State Govt. & as amended from time to time and applicable taxes before bidding. Tenderers will ensure that full benefit of Input Tax Credit (ITC) likely to be availed by them is duly considered while quoting rates.

• The successful tenderer who is liable to be registered under CGST/IGST/UTGST/SGST Act shall submit GSTIN along with other details required under CGST/IGST/UTGST/SGST Act to railway immediately after the award of contract, without which no payment shall be released to the Contractor. The Contractor shall be responsible for deposition of applicable GST to the concerned authority.

• In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/ SGST Act, the railway shall deduct the applicable GST from his/their bills under reverse charge mechanism (RCM) and deposit the same to the concerned authority.

• Mandatory updation of Labour data on Railway's shramikkalyan portal by Contractor.For details refer clause 5.4 of Northern Railway Standard Tender Document 2022

• In addition to General condition of contract 2022 and Northern Railway Standard Tender documents, special condition attached shall also apply.

• The quantities given above are approximate and can be increased/decreased as per extant rules.

• The GST Act 2017 will be applicable as per extant policy as notified byCentral/State Govt. and as amended from time to time. All thebidders/tenderers should ensure that they are GST compliant and their quotedrates are inclusive of taxes and GST @ 18%.

• No Post Tender correspondence for submission of additional documents shall be entertained after opening of the Technical & Commercial offers. Even suomoto post tender letters of the tenderers shall be treated as NULL & VOID. (Authority HQ Letter No. 74-W/O/Pt.XXV/WA/Loose dated 07.04.15).

• The contract will be governed by Indian Railways Standard General Conditions of Contract updated with correction slips issued up to date of inviting tender or as otherwise specified in the tender documents.

• All Annexure should be uploaded in Standard format as prescribed in Standard Tendered Document-2022

• Performance Guarantee- The successful bidder shall submit PG as per procedure mentioned in clause 5.1A of Northern Railway Standard Tender Document 2022.

• Undertakings by Partnership Firm- In case the Letter of Acceptance (LOA) is issued to a partnership firm, the undertakings as per clause 18.10 of Annexure -VIII of Northern Railway Standard Tender Document 2022 shall be furnished by all the partners through a notarized affidavit, before signing of contract agreement.

• Fraud & Corrupt Practice Please refer to clause 3.10 of Northern Railway Standard Tender Document 2022

• Conditional offer and Alternative proposal by Tenderer Tenderers shall submit offers that fully comply with the requirements of the Tender documents including the conditions of contract, design and specification requirements if any. Conditional offer or alternative offers will not be considered in tender evaluation and will be summarily rejected. The Tenderer shall have no claims in this regard whatsoever. "Any unconditional rebate offered by the tenderer should be mentioned on of 'Schedule of Quantities' specifically. To attract the rebate mentioned each page of schedule may refer the note for the conditional rebate mentioned in the end. Any rebate mentioned at any other place in tender document shall not be considered. The unconditional rebate mentioned in "Scheduled of Quantities" shall be considered while evaluation of bid." mentioned in the end. Any rebate mentioned at any other place in tender document shall not be considered. The unconditional rebate mentioned in "Scheduled of Quantities" shall be considered while evaluation of bid."

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• The tenderer shall ensure that the proper social distancing is maintained while execution of work besides following all the guidelines issued by Ministry of Health and Ministry of Railways in regard to COVID-19 pandemic.

• Zero Tolerance for Corruption The main focus of vigilance awareness weekthis year was "Participative Vigilance". It also focused on use of technology for reduction in corruption. For eliminating corruption, we have alreadyimplemented IREPS, IRWCMS and E-office to bring cent percent transparencyand accountability. But, Participation of all stakeholder is important for removal of corruption in every aspect. In view of this, in case of any corruption related complaint or any other issue, please mail us or send watsapp message onfollowing email id or phone numbers. Email: srdeetrsldh01@gmail.comDEE/TRS: 9779232323 Sr. DEE/TRS: 9779232302. We are committed to provide time bound resolution. "ONE METHOD OF CHECKING CORRUPTION IS TO CONTROL SUPPLY SIDE OF CORRUPTION --CENTRAL VIGILANCE COMMISSION"