TPJ Division -Extension of Shunting necks at BG complex at Tiruchchirappalli Junction- Electrical Traction Arrangements

• ASSOCIATION WITH RETIRED RAILWAY EMPLOYEE The Contractor shall abide by the instructions contained in the Clause No.16 of Annexure I of Part I and Clause No. 59(9) of Part II of Indian Railways Standard General Conditions of Contract, April 2022. In this connection, the contractor shall clearly furnish the details of employment / partnership, etc., of retired Railway employees, if any. In case of no retired railway employee associated with the firm, a statement as per the sample format at Annexure - C. ( Click here to download Format)

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• CONSTITUTION OF THE TENDERER'S FIRM The tenderer shall clearly specify whether the tender is submitted on his own (proprietary firm) or on behalf of a partnership Firm / Company / Joint Venture(JV) / Registered Society / Registered Trust / HUF / LLP etc. Based on their constitution of the firm, they must submit the mandatory documents mentioned hereunder, as applicable and if same is not submitted the offer will be summarily rejected. The tenderer(s) shall enclose the attested copies of constitution of their concern, and copy of PAN card along with their tender. Tender Documents in such cases are to be signed by such persons as may be legally competent to sign them on behalf of the Firm, Company, Association, Trust or Society, as the case may be.

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• a)If the tenderer is a Sole Proprietorship Firm, they shall submit the notarized copy of an affidavit in this regard along with copy of their Pan card and they shall submit all the relevant documents in terms of Para 10 of the Tender Form (Second Sheet) of GCC. ( Click here to download Format)

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• b)If the tenderer is a Hindu Undivided Family (HUF), they shall submit a copy of notarized affidavit on Stamp Paper declaring that he who is submitting the tender on behalf of HUF is in the position of 'Karta' of Hindu Undivided Family (HUF) and he has the authority, power and consent given by other members to act on behalf of HUF.

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• c)If the tenderer is a Partnership Firm, they shall submit

  1. a notarized copy of the Partnership Deed or a copy of the Partnership deed registered with the Registrar,
  2. a notarized or registered copy of Power of Attorney in favour of the individual to tender for the work, sign the agreement etc. and create liability against the firm,
  3. an undertaking by all partners of the partnership firm that they are not blacklisted or debarred by Railways or any other Ministry / Department of the Govt, of India from participation in tenders / contracts as on the date of submission of bids, either in their individual capacity or in any firm / LLP in which they were / are partners / members. Any Concealment / wrong information in regard to above shall make the bid ineligible or the contract shall be determined under Clause 62 of the Standard General Conditions of Contract and
  4. all documents as mentioned in para 18 of the Tender Form (Second Sheet) of GCC.
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• d) If the tenderer is a Joint Venture (JV) - (If Applicable), they shall submit all the relevant documents as mentioned in para 17 of the Tender Form (Second Sheet) of GCC. (A tender from JV shall be considered only where permissible as per the tender conditions)

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• e)If the tenderer is a Company registered under Companies Act 2013, they shall submit

  1. the copies of MOA (Memorandum of Association) and AOA (Articles of Association) of the company,
  2. a copy of Certificate of Incorporation and
  3. a copy of Authorization / Power of Attorney issued by the Company (backed by the resolution of Board of Directors) in favour of the individual to sign the tender on behalf of the company and create liability against the company and
  4. all the other relevant documents mentioned in the Para 10 of the Tender Form (Second Sheet) of GCC.
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• 6. If the tenderer is a LLP (Limited Liability Partnership), they shall submit
     1. a copy of LLP Agreement,
     2. a copy of Certificate of Incorporation,
     3. a copy of Power of Attorney / Authorization issued by the LLP in favour of the individual to sign the tender on behalf of the LLP and create liability against the LLP,
     4. an undertaking by all partners of the LLP that they are not blacklisted or debarred by Railways or any other Ministry / Department of the Government of India from participation in tenders / contracts as on the date of submission of bids, either in their individual capacity or in any firm / LLP or JV in which they were / are partners/members. Concealment / wrong information in regard to above shall make the contract liable for determination under Clause 62 of the Standard General Conditions of Contract and
     5. all other relevant documents in terms of Para 10 of the Tender Form (Second Sheet) of GCC.
  7. If the tenderer is a Registered Society & Registered Trust, they shall submit
  9. a copy of Certificate of Registration,
     2. a copy of Memorandum of Association of Society/Trust Deed,
     3. a copy of Power of Attorney in favour of the individual to sign the tender documents and create liability against the Society/Trust,
     4. a copy of Rules & Regulations of the Society and
     5. all other relevant documents in terms of Para 10 of the Tender Form (Second Sheet) of GCC.
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• POWER OF ATTORNEY The tenderer whether sole proprietor / a company or a partnership firm / joint venture (JV) / registered society / registered trust / HUF / LLP etc if they want to act through agent or individual partner(s), should submit along with the tender, a copy of power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person, specifically authorizing him/them to sign the tender, submit the tender and further to deal with the Tender/ Contract up to the stage of signing the agreement except in case where such specific person is authorized for above purposes through a provision made in the partnership deed / Memorandum of Understanding / Article of Association/Board resolution, failing which tender shall be summarily rejected.

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• INSTRUCTIONS REGARDING LC - PART 1 :

  1. For all the tenders having advertised cost of Rs. 10 lakh or above, the contractor shall have the option to take payment from Railways through a letter of credit (LC) arrangement.
  2. This option of taking payment through LC arrangement has to be exercised in IREPS (Indian Railway Electronic Procurement System - the e- application on which tenders are called by Railways) by the tenderer at the time of bidding itself, and the tenderer shall affirm having read over and agreed to the terms and conditions of the LC option.
  3. The option so exercised, shall be an integral part of the bidder's offer.
  4. The above option of taking payment through LC arrangement, once exercised by tenderer at the time of bidding, shall be final and no change shall be permitted, thereafter, during execution of contract.
  5. In case tenderer opts for payment through LC, following shall be the procedure to deal release of payment through LC:
     1. The LC shall be a sight LC.
     2. The contractor shall select his Advising/Negotiating bank for LC. The incidental cost towards issue of LC and its operation thereof shall be borne by the contractor.
     3. SBI, New Delhi, Main Branch will be the nodal branch for issue of LCs based on onlinerequests received from Railway Accounts Units for tenders opened in financial year 2018-19. SBI branches where the respective Railway Accounts Office has its Account (local SBI branch) will be the issuance/reimbursing branch for LC issued under this arrangement. The Bank shall remain same for this tender till completion of contract. The incidental cost @ 0.15 % per annum of LC value, towards issue of LC and operation thereof shall be borne by the contractor and shall be recovered from his bills.
     4. The LC shall be opened initially for duration of 180 to 365 days in consultation with contractor. The LC shall be extended time to time as per the progress of the contract, on the request of the contractor. The value of LC to be opened initially as well as extended thereafter shall be finalised by the engineer in consultation with the contractor on the basis of expected progress of work.
     5. The LC terms and conditions shall inter-alia indemnify and save harmless the Railway from and against all losses, claims and demands of every nature and description brought or recovered against the Railways by reason of any act or omission of the contractor, his agents or employees, in relation to the Letter of Credit (LC). All sums payable/borne by Railways on this account shall be considered as reasonable compensation and paid by contractor. INSTRUCTIONS REGARDING LC - PART 2 :
     6. The LC terms and conditions shall inter-alia provide that Railways will issue a Document of Authorisation after passing the bill for completed work, to enable contractor to claim the authorized amount from their bank.
     7. The acceptable, agreed upon document for payments to be released under the LC shall be the Document of Authorisation.
     8. The Document of Authorisation shall be issued by Railway Accounts Office against each bill passed by Railways.
     9. On issuance of Document of Authorisation, a copy of Document of Authorisation shall be posted on IREPS for download by the contractor. A digitally signed copy of Document of Authorisation shall also be sent by Railway Accounts Office to Railway's bank (Local SBI Branch).
     10. The contractor shall take print out of the Document of Authorisation available on IREPS and present his claim to his bank (advising Bank) for necessary payments as per LC terms and conditions. The claim shall comprise of copy of Document of Authorisation, Bill of Exchange and Bill.
     11. The payment against LC shall be subject to verification from Railway's Bank (Local SBI Branch).
     12. The contractor's bank (advising bank) shall submit the documents to the Railways Bank (Local SBI Branch0.
     13. The Railway's bank (issuing bank) shall, after verifying the claim so received w.r.t. the digitally signed Document of Authorisation received from Railway Accounts Office, release the payment to contractor's bank (advising bank) for crediting the same to contractor's account.
     14. Any number of bills can be dealt within one LC, provided the sum total of payments to contractor is within the amount for which LC has been opened.
     15. The LC shall shall be closed after the release of final payment including PVC amount, if any, to the contractor.
     16. The release of performance guarantee or security deposit shall be dealt directly by Railway with the contractor i.e., not through LC.
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• PAYMENT OF TENDER DOCUMENT COST The tenderer shall deposit the Tender Document Cost (If applicable) as stipulated in the tender document, ONLY through online modes as permitted in IREPS application.

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• Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

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Technical-Compliances

• MATERIAL FROM APPROVED SOURCES All the materials / equipments / fittings / components required for the successful completion of the work shall be procured only from RDSO / CORE approved sources. If for any item, no RDSO/CORE approved sources are available, the said item conforming to relevant RDSO specification/drawing shall be procured from other sources.

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• Tender credentials-All the required / supporting documents should be scanned and uploaded ( Click here to download Format)

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• The contractor should have a valid ElectricalContract License for working in HT/EHT systems,having system voltage equal to or more than 25kV, from the concerned statutory authority of anyStates of India. It must be ensured that the validityof electrical license should be valid during theentire contract period, duly renewing atappropriate time. The tenderer should submit acopy of license along with his offer. During offersubmission, in case the validity of the Electricallicense is expired, the copy of the license renewalapplication submitted to the concerned statutoryauthority shall be submitted along with the copy ofthe expired license and it will be considered foracceptance. However, if the contractor is havingexperience in Railway's 25KV OHE or PSI works(based on their submissions), his / her offer will beconsidered for acceptance based on a declarationstating that the license copy will be submittedbefore the start of the work and such declarationshall be uploaded in the required in place in IREPS.Such contractor shall avail and submit Electricallicense copy before start of the work and theagreement will be signed only on receipt of copy ofElectrical license. The electrical license should bein the name of the firm or in the name of anyauthorized person of the tenderer's firm or if thetenderer is hiring an Electrical licensee forsupervising / overseeing this work, the copy of hisElectrical license along with an authorization letterfor supervising / overseeing this work under hislicense shall be submitted.

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• I f the Tenderer (s) deliberately give(s) wrong information/incorrect documents in his/their tender o r create circumstances for the acceptance of his/their tender , the Railway reserves the right to reject such tender at any stage. The entire EMD and any other dues available with Railway against that contract will be forfeited. Action will b e taken t o suspend the business with the tenderer for a period of one year . In addition, Administration reserves the right to prosecute the tenderer under suitable law.

• All terms and conditions in the tender documents are binding on the Tenderers.

• Railways reserves the right t o accept o r reject any or all the tenders and to award t h e work i n whole o r i n part without assigning the reason for any such action.

• The Tenderers are advised to visit the site of work in their own interest and acquaint themselves with the site conditions and expected quantum o f work and assess all the site specific difficulties to be experienced while executing the same and the rate shall be arrived duly considering all the facts above and quoted in the tender. Any representation at a later date specifying the site difficulties shall not be considered.

• T h e tenderer shall go through the entire tender documents thoroughly and strictly adhere the instructions and directions given at different pages.

• Tender Document Cost once paid is non-refundable.

• Unreleased EMD of any tenderers, if any, held with the Railway Administration, shall not be adjusted towards the EMD to be remitted.

• Contractors are allowed TO make payments against this tender towards tender document cost (if applicable) ONLY through ONLINE payment modes available in IREPS portal, LIKE net banking, debit card, credit card etc. MANUAL payments through Demand draft, Banker cheque, Deposit receipts, FDR etc. are NOT allowed.