(Developmental Tender) REPAIR KIT FOR INJECTOR ASSEMBLY

• Firms on whom developmental order has been placed for the tendered item either with capacity cum capability assessment and prototype inspection clause or only with prototype inspection clause and their final prototype clearance has not been issued before the date of closing of tender, shall be considered for placement of order for that much quantity only, so that total developmental quantity orders on them is not more than minimum quantity prescribed for upgradation to Approved Vendor category. Such firms should mention in their offer the total quantity for which developmental orders have been placed on them in past by BLW/ other Production Units / Zonal Railways for the tendered item.

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• Tenderers in their offer must indicate the timeline for development of the prototype.

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Please enter the percentage of local content in the material being offered.

Please enter 0 for fully imported items, and 100 for fully indigenous items.

The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Technical-Compliances

• Firms to provide relevant document stating the relation with quoted brand/make in case quoted brand/make is different from firms' own name.

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• Contractor shall submit e-invoice of material to be supplied however, if the supplier is exempted from e-invoices following declaration shall be furnished by supplier while claiming the payment as per CGST 2017 Rules available at https://taxinformation.cbic.gov.in/ :- "We hereby declare that through our aggregate turnover in any preceding financial year from 2017-18 on wards is more than the aggregate turnover notified under sub-rule (4) of rule 48, we are not required to prepare an invoice in terms of the provisions of the sub-rule."

Special Conditions

• As this is a developmental tender, where only unapproved vendors will be considered for placement of order, clause no. 2.16 & 2.17 of BLW TENDER DOCUMENT REV. Year 2026 Ver-01 for distributing the quantity based on price differential will not apply. Being a developmental tender, orders will be placed for fixed quantities of upto 160 units on upto 2 firms and Option Clause no. 2.14 of Advertised Tender document to increase the ordered quantity will not be applicable.Against this tender dev. order will be placed from upto 160 nos. qty. on eligible firm.

• Inspection agency

  1. For Developmental / First order (Requiring prototype clearance): - Prototype inspection by authorized representative/agency of CDE/DL/BLW at firm's premises.
  2. For remaining quantity (of Dev./First order) : By Third Party Inspection (TPI) Agencies at firms premises after clearance of prototype and issue of final IC. Note - In case of PO value less than 5 lakhs, inspection will be carried out by inspection wing of consignee/BLW instead of TPI

• Firms to provide following declaration " False declarations will be in breach of the Code of Integrity under Rule 175(1)(i)(h) of the General Financial Rules issued by the Ministry of Finance for which a bidder or its successors can be debarred for up to two years as per Rule151 (iii) of the General Financial Rules along with such other actions as may be permissible under law. In case of any discrepancy or falsehood, extant provision under the law shall be applicable. Also if anycertificate given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law"

• Please note that in case of non acceptance of inspection clause or acceptance with any deviation/rider, the offer is liable to be ignored. In case it is neither confirmed nor denied, it would be presumed that bidder has accepted this special condition of Tender.

• Bidders may please note that- Entities of countries which have been identified by the Nodal Ministry /Department as not allowing Indian companies to participate in their Government procurement for any item related to that Ministry/Department shall not be allowed to participate in Government procurement in India for all items related to that nodal Ministry/Department, except for the list of items published by the Ministry/Department permitting their participation. The term of entity of a country shall have the same meaning as in the FDI policy of DPIIT as amended from time to time.

• It is clarified that the bidders offering imported products will fall under the category of Non-local suppliers. They can't claim themselves as Class-I local suppliers/Class-II local suppliers by claiming the services such as transportation, insurance, installation, commissioning, training and after sales service support like AMC/CMC etc. as local value addition.

• All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per GST Law.

• All bidders may please note

  1. All the bidders/Tenderers while quoting the rates should clearly indicate HSN Code, the rate of applicable duties and taxes included in the prices quoted by them. Any variation in tax structure/rate due to introduction of GST shall be dealt with under Statutory Variation clause (b) all the bidders/Tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per GST Law.
  3. All vendors should have GST Registration Number.
  4. GST Act and Rules as applicable from time to time is applicable.
  5. In case the successful tenderer is not liable to be registered under CGST/GST/ UTGST/SGST ACT, the railway shall deduct the applicable GST from his/their bills under reverse charge mechanism [RCM] and deposit the same to the concerned tax authority.
• 1. The offers shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number.
  2. Goods & Services Tax (GST): All tenderers to quote correct HSN code and corresponding GST rate for the item/items quoted. Misclassification in HSN code, if quoted by any bidder, shall be dealt as per following conditions. The Purchaser shall not be responsible for any misclassification of HSN Number or incorrect GST rate, if quoted by the bidder. Any increase in GST rate due to misclassification of HSN number shall have to be absorbed by the supplier. Wherever the successful bidder invoices the goods at GST rate or HSN Number which is different from that incorporated in the purchase order; payment shall be made as per GST rate which is lower of the GST rate incorporated in purchase order or billed. Vendors will be required to adjust basic price to the extent required by higher tax billed as per invoice to match the all-inclusive price as mentioned in the purchase order.
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• In case you have quoted GST, or any other levy, statutory variation will be applicable for these levies.

• 1. Revised 'Public Procurement (Preference to Make in India), Order 2017 dated 16.09.2020 (referred as PPP-MII order 2017 in subsequent Paras), for the tendered item(s) has been circulated by Railway Board vide letter no. 2020/RS(G)/779/2/Pt.1 dtd. 25/09/2020. Refer Clause 1.15.3 to BLW Tender Document (Rev. Year-2026 Ver-01) uploaded with the tender and also available on website www.ireps.gov.in.
  2. The vendor who do not qualify to be Class-I local supplier or Class-II Local supplier should not quote in the tender as their offers not considered for any ordering.

• Risk Purchase clause shall not be applicable.

• Dealers/ Agent quoting on behalf of OEM must submit tender specific authorization from the OEM along with their offer failing which their offer will be summarily rejected.

• The firm shall pass on (as per section 17 (1) of CGST/SGST Act) any reduction in tax rate on supply of goods or any benefit of input tax credit to the Railway through a commensurate reduction in price without any undue delay. To the above effect the firm should give declaration that all the benefits accruing on account of change in tax rate and any additional input tax credit (ITC benefit) shall be passed on the Railway.

• The tenderers in their bids shall indicate the details of their Jurisdictional Tax Assessing Officers (Designation, address and e-mail id). In case of a contract award, a copy of the LOA/Purchase Order shall be immediately forwarded by Purchaser to the Jurisdictional Tax Assessing Officer mentioned in the Tenderers bid.

• The Contractor/ Seller hereby covenants that it is a condition of the contract that all goods furnished to the Purchaser under this contract shall be of the highest grade, free of all defects and faults and of the best materials, quality, manufacture and workmanship throughout and consistent with the established and generally accepted standards for materials of the type ordered and in full conformity with the contract specification, drawing or sample, if any and shall, if operable, operate properly. Unless otherwise mentioned in drawings/specification, Standard warranty period as per IRS conditions of contract [ i.e. The Contractor also guarantees that the said goods would continue to conform to the description and quality as aforesaid, for a period of 30 months after their delivery and this warranty shall survive notwithstanding the fact that the goods may have been inspected, accepted and payment therefore made by the Purchaser.] shall be applicable.

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• Handling of Warranty and Rejections For Warranty and Rejections kindly refer Railway Board letter No. 2022/RS(G)/779/7(3390005) dated 29/11/2022.

• The bidder may please note that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored.

• Any bidder from a country which shares a land border with India will be eligible to bid in any procurement whether of goods, services (including consultancy services and non- consultancy services) or works (including turnkey projects) only if the bidder is registered with the Competent Authority. Further, any bidder (including bidder from India) having specified Transfer of Technology (ToT) arrangement with an entity from a country which shares a land border with India, shall also require to be registered with the same competent authority. The registration shall be valid at the time of submission of bid and at the time of acceptance of bid. If the bidder was validly registered at the time of acceptance / placement of order, registration shall not be a relevant consideration during contract execution. In respect of supply otherwise than by tender, registration should be valid at the time of placement of order. Please refer Railway Board letter dated 15/03/23 (copy attached).

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• Wherever mentioned "BLW Tender Document Rev.Year 2026 Ver-01 (copy attached)"

• Price Variation Clause Not applicable. Offer received with PVC will be summarily rejected.

• As per Clause 7.3 (e) of IRS conditions of contract 2025 : Unless mentioned specifically in the tender documents, for Goods with a limited shelf life, the contractor shall ensure that at least 75% (or any other percentage stipulated in the contract) of shelf life remains balance on delivery date. The Purchaser reserves its rights to reject expired or products with less than such specified shelf life.

• Wherever written DLW in tender to be read as BLW.

• 1. Failure and Termination - If the Contractor fails to deliver the goods or any installment there of within the period fixed for such delivery in the contract or as extended or at any time repudiates the contract before the expiry of such period the Purchaser may without prejudice to his other rights:-

  1. recover from the Contractor as agreed liquidated damages and not by way of penalty a sum equivalent to 0.5 % (half) per cent of the price of any goods (including elements of taxes, duties, freight, etc.) which the Contractor has failed to deliver within the period fixed for delivery in the contract for each week or part of a week during which the delivery of such goods may be in arrears where delivery thereof is accepted after expiry of the aforementioned period. Upper limit for recovery of liquated Damages in Supply Contracts will be 10% (Ten Per cent) of value of delayed supplies irrespective of delays, unless otherwise provided, specifically in the contract, or
  2. without prejudice to the Purchaser's right to record adverse performance of the contractor for taking appropriate administrative action, cancel the contract or a portion thereof and forfeit the security deposit.
  3. Wherever SD has been exempted, for any reason, and the supplier fails to supply goods as per conditions of contract, as amended from time to time, Purchaser shall have right to levy damages from the supplier for failing to comply with the contractual conditions, not by way of penalty, an amount equal to SD amount, as would have been applicable if the contract was with a non exempted vendor. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly.
  4. The quantity to be supplied against a contract may be either in a single lot or be divided into more than one lot with stipulation of separate delivery period for each lot. In case of failure by the contractor to meet deliveries of any lot, Purchaser may cancel the contract for the defaulted part by forfeiting the whole SD, commensurate to that lot. Note- It may be noted that clauses (a), (b),
     3. and
     4. above are applicable to regular (bulk) orders, whereas only clauses (b), (c) & (d) are applicable to in-side developmental orders up to 20% of the Net Procurement Quantity (NPQ).
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• Security Deposit (SD) The successful tenderers will be required to deposit necessary security money before placement of Purchase Order,without any exemption. Bidders are requested to deposit SD (at the rate of 5% of contract value) to BLW Tender Document Rev. Year 2026 Ver-01. applicable in this developmental tender.

• Imposition of Liquidated Damages on Developmental POs : While granting Delivery Period extension, Liquidated Damages shall not be imposed on all Developmental POs.

6. Bidders shall confirm and certify on the behalf of the tenderer including its constituents as under:

• I/we the tenderer (s) am/are signing this document after carefully reading the contents.

• I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.

• I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/we have verified the content of the document from the website and there is no addition, no deletion or no alteration to the content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of contract or payment, the master copy available with the railway Administration shall be final and binding upon me/us.

• I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and attachments in proof of the qualification requirements.

• I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer and same shall be binding upon me/us.

• I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully responsible for the correctness of the information and documents, submitted by us.

• I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/ member of the partnership firm/LLP/JV/Society/Trust.

• I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during process for evaluation of tenders, it shall lead to forfeiture of the EMD and may also lead to any other action provided in the contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understand that my/our offer shall be summarily rejected.

• I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the award of the contract, it will lead to termination of the contract, along with forfeiture of Security Deposit and may also lead to any other action provided in the contract including banning of business for a period of upto two year.

• I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border with India and certify that I am/We are not from such a country or, if from such a country, have been registered with the competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to be considered (evidence of valid registration by the competent authority is enclosed)