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Tamil Nadu › Ministry of Railways

ELEMENT..FILTER ENGINE FIBRE GLASS 6-3/8

Ministry of RailwaysOffice of the Principal Chief Materials Manager New Joint Office,Ayanavaram Chennai

Chennai

EMD ₹5.2 L · Closes 5 Nov 2026, 2:30 pm

Tender notice (PDF)

Ministry of Railways published this goods tender on eProcure on 6 Oct 2026, for Chennai. The EMD is ₹5.2 L. It closes on 5 Nov 2026, 2:30 pm IST. Tender ID 107205548 · Ref 29262861.

Timeline

  1. Published6 Oct 2026
    4:05 pm

Key figures

Estimated valueNot published

EMD₹5.2 L

Closing date5 Nov 20262:30 pm IST

Key facts

Contract type
Goods · Expenditure
Tender type
Open - Indigenous
Tendering section
29
Bidding system
Single Packet
Evaluation
Itemwise/Consigneewise
Validity of offer
90 days
Tender document cost
None
Ranking order
Lowest to Highest
Pre-bid meeting
None
Inspection agency
TPI Agency
Approved sources
Required · BLW
MSE reservation
Not reserved
Eligible supplier class
Not restricted to Class I
Class I local content
At least 50%
Class II local content
At least 20%
MSE purchase preference
25% of the quantity, within 15% of the lowest price
Inviting officer
PCMM / SRlySTORES/SOUTHERN RLY
F.O.R
Destination

  • The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid

  • Complies with the Public Procurement (Make in India) Order 2017

  • The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM

  • Dy.CMM/Traction ( A N VEERARAGHAVAN )

About this tender

For complete description and other details, please refer to tender

Reference
29262861
Tender ID
107205548
Bid type
Open/Advertised
Product category
Railway related Products
Organisation type
Central Govt. Ministry/Department
Location
Chennai
Portal
eProcure
Inviting authority
STORES/SOUTHERN RLY

Items & delivery

Delivery schedule

Applies to
For all items
Completion
On or before 31-MAY-27
Rate of supply
50% quantity to be supplied within 3 months and balance 50% quantity after 01/04/27 but before 31/05/27. The delivery schedule is tentative and final date will be given at the time of release of contract.

Item 1 PL 17452168

ELEMENT ENGINE air Filter for HHP Diesel locomotives to BLW Part No.17452168, Drg. No.8470903 Alt. No.'Cc ' and BLW Specification No.MISC-755 Revision-4. DRGNO: BLW Drg.No.8470903 Alt. No.'Cc '

Total quantity2,050Numbers
Warranty
30 Months after the date of delivery
Stock category
Stock
Approving agency
BLW
Inspection agency
TPI Agency
Delivery locations · 2 consignees
Consignee / placeQuantity
AMM/DSD/ERS, SRKerala350 Numbers
SMM/DSSD/GOC, SRTamil Nadu1,700 Numbers
UVAM item reference

( Item Id :- 2201070 - Element Filter for EMD locomotives )

Documents

Documents to submit

Commercial-Compliance

  • Goods and Service Tax (GST) shall be applicable as per GST act (Please refer para 14.0 (a to h) Part-A of tender condition.

    Document optional

  • As per Section 171 of GST Act 2017, as a remedy against anti-profiteering, INPUT TAX credit benefit if any accrued should be passed on to the Purchaser as reduction in Basic Price, or else the following certificate should accompany the bill: It is certified that no INPUT TAX credit benefit has accrued on materials invoiced/billed for, that can be passed on to Purchaser. B) Firm should submit the Invoice/Bill clearly indicating the appropriate HSN and applicable GST rate thereon duly supported with documentary evidence. C) Firm should also give a declaration that any additional Input Tax Credit benefit, if become available to supplier, the same shall be passed on to the purchaser without any undue delay.

    1. All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer.
    2. In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority.
    3. The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item.
    4. The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number.
    5. It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder.
    6. Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed.
    7. Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order.
    8. Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC
    Document optional
    1. Please indicate whether you are registered with any of the following Micro & Small Enterprises (MSE) agencies : District industries Centres, KVIC, KVIB, Coir Board, NSIC, Directorate of Handicraft & Handloom or any other body specified by Ministry of MSME. [Name the agency clearly]. If yes, then for availing benefits under MSME Act, should upload valid documents maintained under MSME Act such as NSIC Certificate etc duly marking the tendered item in the certificate. Otherwise, claim for benefits under MSME Act may not be entertained and also indicate whether the Enterprise is owned by SC/ST/woman. Please upload documents in support of this.
    2. If you are not a MSE or consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprises. [In percent of order value] with further breakup of MSE owned by SC/ST [Information will be provided in percentage terms with 6 fields; Micro owned by SC, ST, Others and Small Industries owned by SC, ST and Others].
    3. Please refer Para 15.0 Part-B of tender conditions.
    Document optional

  • Procurement of the item is restricted to Local suppliers with minimum local content of 20% (Class-I or Class-II Local supplier as defined in Railway Board letter no: No.2020/RS(G)/779/2/Pt.1 dated 25.09.2020) only and the vendors who do not qualify to be "Local suppliers" (i.e., "Non-Local suppliers" with local content less than 20%) should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a "Local supplier" for the tendered item participates in the tender, it does so at it's own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor.

    Document optional

  • Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

Other Conditions

  • Bidder shall submit a declaration [Land Border condition] "I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India. I certify that this bidder is not from such a country or , if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder, fulfills all requirements in this regard, and is eligible to be considered. (Where applicable, evidence of valid registration by the Competent Authority shall be attached.)'' along with bid for compliance of Office Memorandum of Department of Expenditure, Ministry of Finance OM No. F.No. 6/18/2019-PPD dated 23.07.2020. If such certificate given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law.

    Document optional

Technical-Compliances

  • Guarantee /Warranty as per governing specification and if the governing specification does not mention guarantee/warranty, then the same will be as be as per IRS conditions of contract. This shall supersede guarantee/warranty mentioned else where in this Tender document/SR Tender Documents/ IRS Conditions of Contract.

    Document optional

Eligibility

Special Eligibility Criteria

  • Supply to be as per tender specification.

    Document optional

  • . Railway reserves the right to purchase bulk or entire quantity from those sources who have been approved by BLW for the tendered item (BLW Item ID:2201070 ) on or before the date of tender opening. For detailed conditions, tender conditions in the link shall be referred. Approval status of the firm will be reckoned as on the date of tender opening and not thereafter. But in case of downgrading/removal/suspension/banning etc., after opening of this tender, such changes shall be taken into account while considering the offers. For details regarding ordering on Approved / Developmental vendors please refer para 3.2 & 3.3 of Part B tender conditions

  • Preferably manufacturers should participate. Participating traders/agents must attach authorization letter issued by the OEM along with their offer. Authorization letter should preferably be tender specific. In case of general authorization letter, it must clearly indicate the validity period/expiry date. Offers with general authorization letter silent on validity period/expiry date will not be considered for placement of order and that offer is liable to be ignored. (please refer Para 3.4 of tender condition).

Terms & conditions

Payment Terms

  • 100% payment against receipt, inspection and acceptance of material by the consignee at destination. For Payment Terms, please refer Para 15.0 Part-A of Tender Condition.

Statutory Variation Clause

  • Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor.

Option Clause

  • The purchaser shall be entitled to vary the order quantity up to plus 30% anytime within the delivery period(including extended delivery period) on the same terms and conditions. The increase in quantity with respect to the tender quantity can be done even at the time of ordering and the tenderer shall be bound to accept the quantity so ordered on the basis of his original offer. The purchaser shall be entitled to exercise plus 30% option clause in one or more than one instalment as long as the total variation in quantity does not exceed the limit of 30% of ordered quantity.

Standard Governing Conditions

  • The bidder agrees to supply the tendered stores at the rate quoted by him in accordance with the Terms & Conditions of this tender and Southern Railway Tender conditions uploaded on IREPS website (Link- https://www.ireps.gov.in/ireps/upload/repository/railway/582/161/public/SR_Tender_Conditions_06052026_SR.pdf) and IRS Conditions of Contract with latest amendment.

Commercial-Compliance

  • In case of road delivery, the date of delivery at destination [consignee's end] shall only be treated as delivery date irrespective of F.O.R. / F.O.T. condition mentioned elsewhere in the contract / tender.

    1. Tenderers are hereby instructed to supply the tendered quantity to the respective consignee(s) as indicated in tender document.
    2. If tenderers mention anywhere in its offer contrary to (a) above and/or mentions not to supply to some of the consignees, such offer may not be considered for ordering for such consignees where the tenderer has not agreed to directly deliver the stores without any back reference.

  • The bidder confirms that rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored.

  • Whenever tender is floated with purchase restriction from sources approved by nominated authorities and there exists a suspected cartel situation by approved sources or the rates available from approved source/sources are adjudged unreasonably high, despite fair efforts as permissible, the purchaser reserves the right to place orders on firms outside the approved vendor list, without any restrictions.

  • Tenderers may note that their Offered delivery schedule should clearly indicate the starting time, rate of supply and finishing time. Firm should refrain quoting vague delivery schedule like 02 to 12 months or like 06 to 10 months.

  • Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions

Show all 21

  • SECURITY DEPOSIT (SD) SD shall be 5 % of total value of contract and shall be taken from all vendors for contract value above Rs. 25 Lakh subject to the applicable exemptions. For details please refer 10.0 Part A of "SR TENDER CONDITIONS" enclosed to this tender document. In case of submission of security Deposit in the form of Bank Guarantee, please refer Annexure - 5 of SR TENDER CONDITIONS enclosed to this tender document for the proforma for Bank guarantee.

  • EARNEST MONEY DEPOSIT (EMD) EMD shall be deposited by all vendors for tenders with estimated value above Rs.25 Lakhs subject to the applicable exemptions. For the exemptions and other details please refer Para 2.0 Part A of Southern Railway Tender conditions.

  • Pre-decided Quantity Splitting clause is applicable as per the para 5.0 of Part B of "SR TENDER CONDITIONS" attached to this tender document, in order to ensure timely availability of material through placement of orders on multiple sources.

General Instructions

  • Railway is not bound to accept/cancel the lowest or any tender or to assign any reason for doing so and Railway reserves the right to accept/cancel any tender in respect of the whole or any portion of the items specified in the Schedule annexed (or Tender Schedule) and the Contractor shall be required to supply the same at the rate quoted.

  • Vendors may please note that giving intimation regarding the tender in open tender cases or giving limited tender enquiry does not guarantee the suitability of offer for placement of purchase order. Railway reserve the right to place purchase order subject to fulfilment of Technical/Commercial eligibility conditions/tender conditions.

  • Make In India Preference policy Please refer Para 16.0 Part-B of tender condition.

Other Conditions

  • INSPECTION BY TPI (Third Party Inspection Agency).

Special Conditions

  • manufacturer should indicate their identification mark, month and year of manufacture at a suitable location using a suitable method which will not affect the performance of the product.

  • All other Terms and Conditions will be applicable as per IRS Conditions of contract and SR Tender Conditions attached with the tender document

  • The purchaser reserves the right to discharge the tender in case Cartel is suspected or the tender/contract is not found to be advantageous/reasonable for railways.

  • Failure consequences In case the firm fails to execute the contract within the original delivery period, the purchaser will be entitled to impose liquidated damages for extension of delivery period. For any reason, if the supplier fails to supply goods as per the conditions of contract, as amended from time to time, Purchaser shall have the right to levy damages from the supplier for failing to comply with the contractual conditions, not by the way of penalty, an amount equal to Security Deposit of the defaulted order amount. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly.

Bidder declarations (7)

Check List

  • Have you attached any performance statements with your offer? For proof of supply to other railways / production units copy of Inspection certificate and receipt note / certificate must be uploaded. Non-submission of such vital documents may be taken as their not having any such past performance.

  • Have you furnished the statement of deviations?[preferably nil]

  • Please check our website before submitting offer, whether any corrigendum to the tender has been issued or not.

  • Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers.

Undertakings

  • 1.The bidder confirms that the rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored (Denial of this condition not recommended)

  • Tenderer must acknowledge acceptance of IRS Conditions of Contract

  • I/We agree to supply the tendered stores at the rates quoted by me/us in accordance with the IRS Conditions of Contract, Special and other Conditions specified/attached with the tender

Fees & money

EMD
₹5.2 L
Tender fee
None

Important dates

Published
6 Oct 2026, 4:05 pm IST
Closes
5 Nov 2026, 2:30 pm IST

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