Browse all bidsMadhya Pradesh › Ministry of Railways
Ministry of RailwaysOffice ofd SMM Diesel Loco Shed, New Yard, WCR Itarsi
Jabalpur
EMD Not required · Closes 26 Oct 2026, 12:30 pm
Ministry of Railways published this goods tender on eProcure on 6 Oct 2026, for Jabalpur. no EMD is required. It closes on 26 Oct 2026, 12:30 pm IST. Tender ID 107205625 · Ref 64245169A.
Estimated valueNot published
EMDNot required
Closing date26 Oct 202612:30 pm IST
The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid
Complies with the Public Procurement (Make in India) Order 2017
The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM
For complete description and other details, please refer to tender
Item 1 PL 539859140072
IN CASE BIDDER FIRM IS FROM A FOREIGN COUNTRY THAT SHARES LAND BORDER WITH INDIA, SHALL SUBMIT CERTIFICATE-- : IN CASE BIDDER FIRM IS FROM A FOREIGN COUNTRY THAT SHARES LAND BORDER WITH INDIA, SHALL SUBMIT CERTIFICATE AS UNDER:- I certify that this bidder (in whose behalf I am submitting this bid) is from such a country which shares a land border with India with regard to contents of Annexure F of WCRs e-TENDER DOCUMENT FOR SUPPLY CONTRACTS (Ver. 7.0, applicable w.e.f. 31.10.2022) with Ministry of Finance Order (Public Procurement No. 4), F. No. 7/10/2021PPD(1) dated 23/02/2023 circulated vide OM No. F.7/10/2021-PPD dated 23.2.2023; and I further certify that this bidder has been registered with the Competent Authority. I hereby further certify that this bidder fulfills all requirements in this regard and is eligible to be considered. (Note 1; WHEREVER A BIDDER FROM SUCH A FOREIGN COUNTRY THAT SHARES BORDER WITH INDIA QUOTES, HE WILL NEED TO UPLOAD A COPY OF VALID REGISTRATION BY THE COMPETENT AUTHORITY (OR DOCUMENTARY EVIDENCE OF EXEMPTION AS PER NOTE 2 BELOW) WITHOUT WHICH THE OFFER SHALL BE SUMMARILY REJECTED.) (NOTE 2: Restrictions under this rule shall not apply to bids from such countries (even if sharing a land border in India) to which the government of India has extended lines of credit or in which the government of India is engaged in developmental projects. For updated lists of credit or in which line of credits have been extended or in which developmental projects are undertaken are given in the website of the Ministry of External affairs and in such firm will need to submit such documentary evidence.) The terms 'bidder' and 'bidder from a country which shares a land with India' shall be as defined in para II and III respectively of Annex III of Ministry of Finance Order (Public Procurement No. 4), F. No. 7/10/2021-PPD(1) dated 23/02/2023 circulated vide OM No. F.7/10/2021-PPD dated 23.2.2023.
In case your confirmation in commercial compliance regarding Code of Integrity, Misdemeanor and Penalties is "No", then provide /upload the names and addresses of your sister concerns or affiliates .
Percentage of local content in the material being offered Please enter the percentage of local content in the material being offered.
Please enter the percentage of local content in the material being offered.
Please enter 0 for fully imported items, and 100 for fully indigenous items.
The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.
Udyam certificate Firm should be attached udyam certificate for availing of MSE benefit as per policy.
If tenderer is an authorized dealer/stockist/agent of the principal manufacturer then current and valid Authorization letter must be enclosed with the offer otherwise offer is liable to be ignored.
1.a) BULK ORDER: Bulk Order (Bulk Order is defined as minimum 80 % of net procurable quantity in a tender) shall be ordered on established sources having proven past supply performance as define below. For placement of bulk quantity order, the manufacturer firm must have successfully supplied minimum 20 % of the tendered quantity of the tendered item/similar item (Similar item means Gauge) in a single purchase order or contract of Zonal Railways/ PUs/CORE/Govt. Department/PSUs during the period of three previous completed financial year and current financial year up to date of tender Closing. Successful supply shall mean acceptance of supply by consignee i.e. Consignee Receipt & Acceptance Certificate(CRAC) or Consignee Receipt Note (CRN) or R - N ote or Supply Performance issued by Gazetted Officer of consignee (Completion report) along with offer. 1(b)DEVELOPMENTAL ORDER ON THE BASIS OF PAST PERFORMANCE: If such past supply performance level is lower than as required for bulk order (i.e. minimum 20 %), then the offer may be considered for placement of developmental order not exceeding to 20% of the net procurable quantity. For establishing above past Supply Performance 1a & 1b above), firms should submit documentary evidence certifying proof of supply performance, which shall be scanned copies of receipt notes or inspection certificates along with self- declaration by the bidder that supply has been accepted by consignee, Furnishing of false declaration shall render termination of contract and further action as per terms and conditions of contract or Consignee Receipt & Acceptance Certificate(CRAC) or Consignee Receipt Note (CRN) or R-Note or Supply Performance issued by Gazetted Officer of consignee (Completion report) along with offer. 1(c) DEVELOPMENTAL ORDER ON THE BASIS OF OTHER CREDENTIALS: The tenderer who have no past performance as above may also be considered for such developmental order not exceeding 20 % of the net procurable quantity), but for consideration of such offers, Tenderers must be able to demonstrate their Capacity-cum-Capability to manufacture the tendered item. For this, tenderer must submit the details of M&P, testing facility, QAP and ISO 9000 /14000 / 18000 certificates if available, technical manpower available with them registration with other Government agencies or PSUs etc. or any other details as may be warranted as per the technical specification and drawing Tenderers are specification and drawing. Tenderers are to note that non submission of the documents to establish their eligibility for (1a) or (1b) or (1c) shall be taken as they are not having any such documents. Their offer shall be considered based on whatever documents are submitted by them with the offer and no back reference in this regard will be made to them.
ONUS OF SUBMISSION OF REQUISITE DOCUMENTS The onus of submission of requisite documents as given above for establishing their eligibility for bulk or developmental order lies with the tenderer.Tenderers are to note that non submission of the documents as detailed above shall be taken as they are not having any such documents. In such case their offer shall be considered based on iMMS. No back reference in this regard will be made to them.
TENDER SPECIFIC AUTHORIZATION OEM authorization Preferably manufacturers should participate. Participating traders/ agents must attach authorization letter issued by the original manufacturer or their authorized stockiest/ distributor/ importer along with their offer. Authorization letter should preferably be tender specific. In case of a general authorization letter, it must clearly indicate the validity period/ expiry date. Offers with general authorization letters silent on validity period/ expiry date will not be considered for placement of order. The tenderer must also attach documentary proof issued to the stockiest/ distributor/ importer by the original manufacturer. Else, offers will not be considered. No back reference will be made in this regard & communication received after opening of tender will also not be entertained.
Code of Integrity, Misdemeanor and Penalties--- Code of Integrity, Misdemeanor and Penalties :- I/We have carefully gone through the IRS conditions of contract(included and uploaded along with the bid document) particularly Para 2500 pertaining to "Code of Integrity, Misdemeanor and Penalties". I/We hereby certify that none of our sister concern or affiliates (such as having common partner/director/promoter/owner/holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti-competitive practices. We understand that the offers of all such sister concern or affiliates including ours are liable to be rejected as per relevant provisions of IRS terms and conditions. I/We, affirm that we shall abide by the Code on Integrity in general, with specific reference to conflict of interest [Para 2502(e)], anti competitive practices[Para 2502(c)], and obligation to proactive disclosures [Para 2503]. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation Code of Integrity, if detected, at any stage.
BIDDER IS INDIAN FIRM OR FROM A COUNTRY THAT DOES NOT SHARE LAND BORDER WITH INDIA, SHALL CONFIRM AS UNDER-- : IN CASE BIDDER IS INDIAN FIRM OR FROM A COUNTRY THAT DOES NOT SHARE LAND BORDER WITH INDIA, SHALL CONFIRM AS UNDER:- I have read the clauses regarding restrictions on procurement from a bidder of a country which shares a land border with India as per Annexure F of WCRs e- TENDER DOCUMENT FOR SUPPLY CONTRACTS (Ver. 7.0, applicable w.e.f. 31.10.2022) with Ministry of Finance Order (Public Procurement No. 4), F. No. 7/10/2021-PPD(1) dated 23/02/2023 circulated vide OM No. F.7/10/2021-PPD dated 23.2.2023 (copy enclosed as enclosed document) ; I certify that this bidder (in whose behalf I am submitting this bid) is not from such a country which shares a land border with India . (Note:Indian firms and firms from countries not sharing border with India, may please confirm as YES)
Jurisdiction of Court--- Jurisdiction of Court :- As per Para 2703 of IRS Condition of Contract the Courts of the place from where the acceptance of tender has been issued shall alone have jurisdiction to decide any dispute arising out of or in respect of the contract.
PLASTIC WASTE MANAGEMENT RULE 2016-- PLASTIC WASTE MANAGEMENT RULE 2016 :-It is certified that for execution of this contract the plastic packaging material or commodities which are made out of Compostable Plastic or Biodegradable Plastic shall be purchased from firm having certification by CPCB for manufacture or sale of plastic packaging or commodities made form Compostable Plastic or Biodegradable Plastic as per rule 4(4) of Plastic Waste Management rule 2016. It is also certified that we shall also not use any other category of plastic, such as Bio Compostable or Oxo-degradable or Oxo-bio-degradable or the like, which are not recognized under Plastic Waste Management Rule 2016 with all amendments.
(Note :- May confirm as Yes, to certify all the above certification.)
Terms & Conditions of Contract The contract shall be governed by latest version (along with all correction slips) of IRS conditions of contract, and all other terms and conditions incorporated in the tender documents. IRS Conditions of Contract is available in Annexure-E of WCR's e-TENDER DOCUMENT FOR SUPPLY CONTRACTS (Ver. 7.0, applicable w.e.f. 31.10.2022). All other terms and conditions shall be applicable as per WCR's e-TENDER DOCUMENT FOR SUPPLY CONTRACTS (Ver. 7.0, applicable w.e.f 31.10.2022) uploaded on IREPS website with file named Tender conditions applicable for all tenders published on or after 31102022 Version 7.0 which can be seen on Home Page of IREPS Website https://www.ireps.gov.in/ > Downloads > Public Documents > Goods & Services > by selecting Organization as Indian Railway, Zone as WCR and Department as Stores and Filtering the tab.
Delivery condition Delivery up to destination
If all or most firms quote equal rates and cartel formation is suspected.Railway reserves the right to placeorder on one or more firms with exclusion of the same without assigning any reason thereof.
GST No., along with HSN Code and Bank details shall be submitted along with the offer.
Tenderer should submit their offers with a validity of minimum 60 days. Offers valid for less than 60 days may be ignored.
In case the delivery date falls on a gazetted holiday or is subsequently declared as such, the purchase order will deemed to be re-fixed up to the next working date , modification if necessary may be issued suitably in this regard.
If the firm is not supplied the material within given Delivery period then purchaser has the right to extend the delivery period by levying of liquidated damage of 0.5% Value of delayed supplies per week or part of week subjected to maximum limit of 10% of the value of delayed supplies irrespective of the period of delay.
The offers shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number.
Tenderer must quote minimum delivery period for supply of the stores as this purchase is on urgency basis
Please note that participation in tender is a serious business, withdrawing of offer or quoting unworkable rates will leads to debarring of firm for future participation in tenders.
Financial Bid The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored. (Denial of this condition not recommended). Firm should note that amount of charges related to forwarding, freight etc. are considered which are mentioned in financial bid. Charges mentioned at different location other than financial bid are not considerable and to be treated as Nil. Tenderers are required to quote in the same rate unit (i.e. Number, set etc.) as given in the tender schedule. Any deviation in this aspect will make the offer liable to be ignored. Also the rates and other financial terms quoted in relevant columns of financial bid will only be ruling term for acceptance. Such terms quoted anywhere else shall be ignored.
GST GST clause shall be applicable as per para 10.1 to 10.5 of annexure 'B' of etender document for supply contracts (Ver.7.0, applicable w.e.f. 31.10.2022.).
Preferential Treatment to MSEs :Benefits/Preferential Treatment to MSEs:Benefits/Preferential treatment to MSEs (Micro and Small Enterprises) under Public Procurement Policy will be applicable as per Para 1.9.1 of Annexure-B of WCR's eTENDER DOCUMENT FOR SUPPLY CONTRACTS (Ver. 7.0, applicable w.e.f 31.10.2022). MSE firms owned by SC/ST have to indicate and upload SC/ST certificate issued by the district authority along with their offer for consideration, no back reference in this regard will be made.
Terms & Conditions of Contract The contract shall be governed by latest version (along with all correction slips) of IRS conditions of contract, and all other terms and conditions incorporated in the tender documents. IRS Conditions of Contract is available in Annexure-E of WCR's e-TENDER DOCUMENT FOR SUPPLY CONTRACTS (Ver. 7.0, applicable w.e.f. 31.10.2022). All other terms and conditions shall be applicable as per WCR's e-TENDER DOCUMENT FOR SUPPLY ONTRACTS (Ver. 7.0, applicable w.e.f 31.10.2022) uploaded on IREPS website with file named Tender conditions applicable for all tenders published on or after 31102022 Version 7.0 which can be seen on Home Page of IREPS Website https://www.ireps.gov.in/ > Downloads > Public Documents > Goods & Services > by selecting Organization as Indian Railway, Zone as WCR and Department as Stores and Filtering the tab.
Handling of Warranty Rejections :Tenderers are advised to please note that Special Tender Conditions regarding Handling of Warranty Rejections as per Railway Board's Letter No. 2022/RS(G)/779/7(3390005) doted 17.10.2022 have been incorporated as per Annexure-H of WCRs e TENDER DOCUMENT FOR SUPPLY CONTRACTS (Ver. 7.0, applicable w.e.f. 31.10.2022). The same shall be applicable. As per these instructions, a completely Online Integrated Warranty Management System has been proposed to be in place over entire Indian Railway. Till digitization process is complete, the same shall be followed manually in case of warranty rejections. The onus of marking and traceability of material as per purchase order shall be on vendor who shall ensure that material dispatch documents have details such as batch number, serial number, major subcomponent of the item, date of manufacturing (in MM/YYYY), expiry date (wherever applicable), manufacturers marking, Make/Brand etc till digitization process is completed for vendor to indicate these details in IREPS.
Bank Detail Bankers name, place, Core Banking Account No and Type of account, Branch Code, IFSC Code, MICR Code, PAN No, GSTIN No, Mobile No. Blank Cancelled Cheque etc. may please be mentioned in the bill to avoid delay in payment. The suppliers while claiming the payment will furnish the following certificate to the paying authorities for GST. We hereby declare that additional set offs / input tax credit to the tune of Rs._______ has accrued and accordingly the same is being passed on to the purchaser and to that effect the payable amount may be adjusted.
(i) Public Procurement (Preference to Make in India), Order 2017 :- PREFERENCE TO MAKE IN INDIA policy will be applicable as per ANNEXURE-D of WCR's e-TENDER DOCUMENT FOR SUPPLY CONTRACTS (Ver. 7.0, applicable w.e.f 31.10.2022) uploaded on IREPS website with file named Tender conditions applicable for all tenders published on or after 31102022 Version 7.0 which is available on Home Page of IREPS Website https://www.ireps.gov.in/ > Downloads > Public Documents > Goods & Services > selecting Organization as Indian Railway, Zone as WCR and Department as Stores and Filtering the tab. The procurement of items for which sufficient local capacity and competition exists as per Railway Board's letter No. 2015/RS(G)/779/5(Vol.III) dated 22/06/2020, letter No. 2015/RS (G)/779/5(Vol.III) dated 12.07.2020, letter No. 2015/RS(G}/779/5(Vol.l) dated 24.09.2020 and other Railway Board's letters (incorporated in revised Annexure D of WCRs e TENDER DOCUMENT FOR SUPPLY CONTRACTS (Ver.7.0, applicable w.e.f. 31.10.2022)) shall be restricted to Class I Local Suppliers only and the vendors who do not qualify to be Class I Local Suppliers should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a Class I Local Suppliers for the tendered item participates in the tender it does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor. Boards letter No. 2015/RS(G)/779/5(Vol.III) dated 22/06/2020 and letter No. 2015/RS (G)/779/5(Vol.III) dated 12.07.2020 (incorporated in revised Annexure D of WCRs e TENDER DOCUMENT FOR SUPPLY CONTRACTS (Ver.7.0, applicable w.e.f. 31.10.2022) ),only Class I Local Suppliers and Class II Local Suppliers shall be eligible to quote. Only in global tenders Non Local Suppliers will be eligible to quote along with Class I Local Suppliers and Class II Local Suppliers.
(ii) Public Procurement (Preference to Make in India), Order 2017 In respect of para 10d of revised Public Procurement (Preference to Make in India), Order 2017 dated 16.09.2020, intending tenderers may please note as under:- Entities of countries which have been identified by the Nodal Ministry/Department as not allowing Indian companies to participate in their Government Procurement for any item related to that Ministry/Department shall not be allowed to participate in Government procurement in India for all items related to that Nodal Ministry/ Department, except for the list of items published by the Ministry/Department permitting their participation. The term entity of a country shall have the same meaning as in the FDI policy of DPIIT as amended from time to time. No offer of a supplier or bidder from a foreign country will be considered unless he furnishes a declaration (with regard to para 10d of revised Public Procurement (Preference to Make in India), Order 2017 dated 16.09.2020) that his country does not disallow Indian suppliers to participate and/or compete in procurement of the tendered item in that country. The para 10d of revised Public Procurement (Preference to Make in India), Order 2017 dated 16.09.2020 shall be applicable in respect of items/countries notified by the Nodal Ministry relating to the tendered item. If an Indian supplier has information of any such notification in respect of tendered item, it will be necessary for him to submit copy of such notification along with his offer. In case, the Indian supplier does not have copy of notification, he shall provide documentary evidence of such restrictions placed by the foreign country for the Railway to act upon. Bidders may please note that Entities of countries which have been identified by the Nodal Ministry/Department as not allowing Indian companies to participate in their Government procurement for any item related to that Ministry/Department shall not be allowed to participate in Government procurement in India for all items related to that nodal Ministry/Department, except for the list of items published by the Ministry/Department permitting their participation. The term entity of a country shall have the same meaning as in the FDI policy of DPIIT as amended from time to time.
Deviations -Tenderers, in their own interest, are advised to avoid quoting of deviations as the deviations that are not acceptable to the purchaser may result in the offer being ignored/adversely considered. The decision as regards acceptability of a deviation shall lie with the purchaser only.
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