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Tamil Nadu › Ministry of Railways

Cooler and guard assembly

Ministry of RailwaysOffice of the Principal Chief Materials Manager New Joint Office,Ayanavaram Chennai

Chennai

EMD Not required · Closes 19 Oct 2026, 10:30 am

Tender notice (PDF)

Ministry of Railways published this goods tender on eProcure on 6 Oct 2026, for Chennai. no EMD is required. It closes on 19 Oct 2026, 10:30 am IST. Tender ID 107206073 · Ref 26261178.

Timeline

  1. Published6 Oct 2026
    5:37 pm

Key figures

Estimated valueNot published

EMDNot required

Closing date19 Oct 202610:30 am IST

Key facts

Contract type
Goods · Expenditure
Tender type
PAC - Indigenous
Tendering section
26
Bidding system
Single Packet
Evaluation
Itemwise/Consigneewise
Validity of offer
60 days
Tender document cost
None
Ranking order
Lowest to Highest
Pre-bid meeting
None
Inspection agency
CONSIGNEE
Approved sources
Not restricted
MSE reservation
Not reserved
Eligible supplier class
Not restricted to Class I
Class I local content
At least 50%
Class II local content
At least 20%
MSE purchase preference
25% of the quantity, within 15% of the lowest price
Inviting officer
PCMM / SRlySTORES/SOUTHERN RLY
F.O.R
Destination

  • The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid

  • Complies with the Public Procurement (Make in India) Order 2017

  • The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM

  • SMM/Traction ( THIRUMALAI VINJAMUR RAGHAVAN )

About this tender

For complete description and other details, please refer to tender

Reference
26261178
Tender ID
107206073
Bid type
Limited
Product category
Railway related Products
Organisation type
Central Govt. Ministry/Department
Location
Chennai
Portal
eProcure
Inviting authority
STORES/SOUTHERN RLY

Items & delivery

Delivery schedule

Applies to
For all items
Commencement
Within 1 Days of issue of Contract
Completion
Within 60 Days thereafter
Rate of supply
However, the delivery period indicated being tentative, may vary at the time of placement of order.

Item 1 PL 29518404

Cooler and guard assembly for M/S. ELGI make type RR-20100 CGM compressor as per M/S. ELGI part no. - 070408060.

Total quantity5Numbers
Warranty
30 Months after the date of delivery
Stock category
Stock
Inspection agency
CONSIGNEE

Delivery destination

AMM/ELSD/RPM, SRTamil Nadu

Documents

Documents to submit

Commercial-Compliance

  • In case of road delivery, the date of delivery at destination [consignee's end] shall only be treated as delivery date irrespective of F.O.R. condition mentioned elsewhere in the contract / tender. Similarly, in case of delivery by Rail, the date of delivery at destination station [consignee's end] shall only be treated as delivery date irrespective of F.O.R. condition mentioned elsewhere in the contract / tender.

    Document optional

  • F.O.R. Destination by ROAD. In case of dispatch by Rail, F.O.R.is destination station. Accordingly, the firms are advised to quote on F.O.R. destination/destination station basis respectively, and offers with deviation are liable to be ignored.

    Document optional

  • Preferably manufacturers should participate. Participating traders/agents must attach authorization letter issued by the OEM or OEM authorized stockist along with their offer. Authorization letter should preferably be tender specific. In case of general authorization letter, it must clearly indicate the validity period/expiry date. Offers with general authorization letter silent on validity period/expiry date will not be considered for placement of order and that offer is liable to be ignored. (please refer Para 3.4 of part B of Southern Railway Tender Conditions)

    Document optional

  • Please refer para 15.0 of part - B of Southern Railway tender conditions for availing MSE benefits.

    Document optional

  • For HSN CODE

    1. All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer.
    2. In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority.
    3. The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item.
    4. The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number.
    5. It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder.
    6. Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed.
    7. Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order.
    8. Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.
    Document optional

  • Bidder shall accept the following declaration [Land Border condition] by quoting "YES" against 'Conf. allowed" or "Complied" column for compliance of Office Memorandum of Department of Expenditure, Ministry of Finance OM No. F.No.6/18/2019- PPD dated 23.07.2020. If such certificate given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law. "I/WE HAVE READ THE CLAUSE REGARDING RESTRICTIONS ON PROCUREMENT FROM A BIDDER OF A COUNTRY WHICH SHARES A LAND BORDER WITH INDIA. I/WE CERTIFY THAT THIS BIDDER IS NOT FROM SUCH A COUNTRY OR , IF FROM SUCH A COUNTRY, HAS BEEN REGISTERED WITH THE COMPETENT AUTHORITY. I/WE HEREBY CERTIFY THAT THIS BIDDER, FULFILLS ALL REQUIREMENTS IN THIS REGARD, AND IS ELIGIBLE TO BE CONSIDERED. (WHERE APPLICABLE, EVIDENCE OF VALID REGISTRATION BY THE COMPETENT AUTHORITY SHALL BE ATTACHED.)''

    Document optional
Show all 9

  • For "Public Procurement (Preference to Make in India)" policy, please refer Para 16.0 of Part-B of Southern Railway Tender Conditions attached to this tender document.

    Document optional

  • Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

Technical-Compliances

  • Guarantee/Warranty shall be as per the specification and if the specification does not mention Guarantee/Warranty, then the same will be as per IRS conditions of contract. This shall supersede Guarantee/Warranty clause mentioned elsewhere in this tender document/ Southern Railway Tender Conditions /IRS Conditions of Contract.

    Document optional

Eligibility

Special Eligibility Criteria

  • Supply to be as per Tender specification

    Document optional

  • This is a Proprietary item. Railway reserves the right to procure the entire quantity from the PAC ( Proprietary Article Certificate) holder of this item " Cooler and guard assembly ". PAC of M/s. ELGI EQUIPMENTS LTD-COIMBATORE (OEM) or OEM Authorised Dealer. Please refer para 3.4 and 3.4.1 of Part-B of Southern Railway Tender Conditions.

    Document optional

Terms & conditions

Payment Terms

  • 100% payment after Receipt and acceptance of the material at consignee. For Payment Terms please refer Para 15.0 Part-A of Southern Railway Tender Conditions.

Statutory Variation Clause

  • Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor.

Standard Governing Conditions

  • The bidder agrees to supply the tendered stores at the rates quoted by them in accordance with the latest version of IRS Conditions of Contract and Southern Railway Tender conditions (attached as "SR TENDER CONDITIONS" to this tender document for ready reference).

Commercial-Compliance

  • As per para 4A of the revised 'Public Procurement (Preference to Make in India) Order,2017' issued vide Ministry of Commerce and Industry, DPIIT Order No.P-45021/2/2017-PP (BE-II)-Part(4)Vol.II dt.19.07.2024 further communicated through Railway Board circular No.2020/RS(G)/779/2/Pt.1 (E3322671) dt.20.08.2024, procurement of spare parts from Original Equipment Manufacturer/Original Equipment Supplier/Original Part Manufacturer shall be exempted from the said order.

  • Tenderers may note that their Offered delivery schedule should clearly indicate the starting time, quarterly rate of supply and finishing time. For offers with vague delivery schedule like -02 to 12 months- or like -06 to 10 months-, DP shall be given as per the requirement best suited to this office within the quoted range.

  • The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored. [Denial of this condition not recommended]

    1. Tenderers are hereby instructed to supply the tendered quantity to the respective consignee(s) as indicated in tender document.
    2. If tenderers mention anywhere in its offer contrary to (a) above and/or mentions not to supply to some of the consignees, such offer may not be considered for ordering for such consignees where the tenderer has not agreed to directly deliver the stores without any back reference.

  • I/We agree to supply the tendered stores at the rates quoted by me/ us in accordance with the IRS conditions of contract.

  • Tenderer must acknowledge acceptance of IRS conditions of contract.

General Instructions

  • 1 For any queries against the Tender please contact SMM/Traction at 9 0 0 3 1 6 0 7 8 2 . 2 Any technical clarification regarding Drawing/specification Can be obtained from the office of the PCEE/SR/MAS. Dy.CEE/Loco Mobile N o . 9003160306 and mail ID dyceetrs@sr.railnet.gov.in Drawing (s) / Specification (s) can also be obtained from the above office after payment requisite cost.

Show all 16

Other Conditions

  • INSPECTION BY CONSIGNEE against OEM, TC and GC, Please refer Para 7.0 Part B of Southern Railway Tender Conditions.

  • Vendors may please note that giving intimation regarding the tender in open tender cases or giving limited tender enquiry does not guarantee the suitability of offer for placement of purchase order. Railway reserve the right to place purchase order subject to fulfilment of Technical/Commercial eligibility conditions/Southern Railway Tender Conditions.

Special Conditions

  • Tenderers are advised to check our website before submitting their offer whether any corrigendum to the tender has been issued or not.

  • Evaluation will be done item wise/ consignee wise. Tenderers are hereby instructed to supply the tendered quantity to the respective consignee[s] as indicated in the tender document.

  • Failure consequences In case the firm fails to execute the contract within the original delivery period, the purchaser will be entitled to impose liquidated damages for extension of delivery period. For any reason, if the supplier fails to supply goods as per the conditions of contract, as amended from time to time, Purchaser shall have the right to levy damages from the supplier for failing to comply with the contractual conditions, not by the way of penalty, an amount equal to security deposit of the defaulted order amount. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly.

    1. Bidders are instructed not to indulge in any anti-competitive practices. As per the provisions of Competition Act,2002, Railways can make a reference to the Competition Commission of India for making an enquiry in case of suspected anti- competitive behaviour by the bidders.
    2. Collusive bidding, Bid Rotation, Bid Suppression, Complementary bidding, Market Allocation and Sub- contracting arrangements fall under the purview of "Bid rigging" which would cause appreciable adverse effect on competition.
    3. Competition Commission of India can impose heavy penalties such as: Penalty upto 10% of the average turnover for the last three preceding financial years upon each of such enterprises which are parties to bid- rigging and can even order the parties to cease and desist.
Bidder declarations (14)

Check List

  • A r e y o u coming under M S E status given a s p e r guidelines issued by Railway Board for purchase preference vide letter No. 2010-RS [G] -363-1 Dt. 05.07.2012 or latest.

  • Have you read and accepted tender conditions?

  • Have you furnished the statement of deviations.[preferably nil]

  • If yes, have you attached valid documents towards being MSE?

  • Have you quoted Mode o f dispatch o n F.O.R. destination basis f o r free delivery at destination with rate structure clearly indicating the basic rate, GST and freight etc, up to destination [consignees premises]

  • Have you quoted delivery period correctly and precisely.

  • Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers.

  • Have you quoted the discount if any i n t h e specified co lu m n o n l y in IREPS?

  • For proof of supply to other railways / production units copy of Purchase Order, Inspection certificate and receipt note / certificate must be uploaded. Non-submission of such vital documents may be taken as their not having any such past performance.

  • Have you furnished Bank account details such as Name of the Bank and address, account no., MICR, IFSC code and type of account to facilitate EFT payment?

  • Please c h e c k o u r Website before submitting o ffe r , w h e t h e r any Corrigendum to the tender has been issued or not.

  • Have you kept your Offer valid for 60 days?

  • Firm to indicate make-model-brand offered, if any.

Have you attached any performance statements with your offer?

Preferences & relaxations

Fees & money

EMD
Not required
Tender fee
None

Important dates

Published
6 Oct 2026, 5:37 pm IST
Closes
19 Oct 2026, 10:30 am IST

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