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SET OF LONGITUDINAL TUBE FOR IR-03H PANTOGRAPH

Ministry of Railways

OFFICE OF SENIOR MATERIALS MANAGER,ELECTRICAL LOCO STORES DEPOT ARAKKONAM

Delivers to

Chennai

Overview

24 facts from the tender

Ministry of Railways published this goods tender on eProcure on 6 Oct 2026, for Chennai. No EMD is required. It closes on 30 Oct 2026, 10:30 am IST. Tender ID 107206123 · Ref 71265440.

Timeline

  1. Published6 Oct 2026 · 5:46 pm

Bidding

Bid type
Limited
Contract type
Goods · Expenditure
Tender type
Limited - Indigenous
Tendering section
71
Bidding system
Single Packet
Evaluation
Itemwise/Consigneewise
Validity of offer
60 days
Tender document cost
None
Ranking order
Lowest to Highest
Pre-bid meeting
None
Approved sources
Required · CLW
MSE reservation
Not reserved
Make in India
MII policy is not applicable for cases with Estimated Value is less than 5 Lacs
MSE purchase preference
25% of the quantity, within 15% of the lowest price
F.O.R
Destination

Buyer

Inviting authority
ELSD/AJJ/SOUTHERN RLY
Organisation type
Central Govt. Ministry/Department
Product category
Railway related Products
Location
Chennai
Portal
eProcure
Inspection agency
CONSIGNEE
Inviting officer
AMM/ELSD/AJJELSD/AJJ/SOUTHERN RLY

Important dates

Published
6 Oct 2026, 5:46 pm IST
Closes
30 Oct 2026, 10:30 am IST

Declarations by the buyer

  • The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid
  • Complies with the Public Procurement (Make in India) Order 2017
  • The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM
  • AMM/elsd ( SHAIK MOHAMMAD SHAREIF )

Items & delivery

1 item

Delivery schedule

Applies to
For all items
Commencement
Within 1 Days of issue of Contract
Completion
Within 45 Days thereafter

Item 1 PL 251602870022

SET OF LONGITUDINAL TUBE FOR IR-03H PANTOGRAPH ONE SET CONSISTS OF 02 ITEMS (1) L ONGITUDINAL TUBE LEFT SIDE TO CONTRANSYS PART NO. C0H1410, QTY: 01 NO/SET, (2) LONGITUDINAL T UBE RIGHT SIDE TO CONTRANSYS PART NO. C0H1410, QTY: 01 NO/SET

Total quantity
6 Set
Warranty
30 Months after the date of delivery
Stock category
Non Stock
Approving agency
CLW
Inspection agency
CONSIGNEE

Delivery destination

SSE/ELS/AJJ, SR

Tamil Nadu
UVAM item reference

( Item Id :- 2100415 - Spares for IR 03 H )

Documents

1 file

Documents to submit

Commercial-Compliance

  • Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

Eligibility

Special Eligibility Criteria

  • SUPPLY AS PER SPECIFICATION

  • RAILWAY RESERVES THE RIGHTS TO PLACE BULK OR ENTIRE ORDER ON CLW APPROVED SOURCE ONLY AS PER CLW VENDOR Item ID2100415 , Spares for IR 03 H

  • DEALER/AGENT OF CLW APPROVED VENDOR SHOULD UPLOAD TENDER SPECIFIC AUTHORIZATION FROM OEM, FAILING WHICH RAILWAY RESERVES THE RIGHTS TO IGNORE THEIR OFFER

    Document required

  • In terms of Railway Board letter No. 2021/RS(G)/779/7 dated 09/05/2025, it is clarified that "Developmental Vendors" are only such vendors which are listed as developmental vendors on UVAM without any condition.

Preferences & relaxations

  • EMD exemption

Check each criterion against the tender notice before you bid.

Commercial conditions

EMD
Not required
Tender fee
None

Terms & conditions

23 conditions

Payment Terms

  • 100% payment against receipt, inspection and acceptance of material by the consignee at destination.

Statutory Variation Clause

  • Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor.

Standard Governing Conditions

  • The bidder agrees to supply the tendered stores at the rate quoted by him in accordance with Southern Railway tender condition available in IREPS Public Documents and Latest IRS Conditions of Contract.

Commercial-Compliance

  • FREE AT DESTINATION

  • Please enter the percentage of local content in the material being offered.Please enter 0 for fully imported items, and 100 for fully indigenous items.The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions

Other Conditions

  • Inspection by Consignee at ELS/AJJ

  • TRAINING TO VENDORS ON ENVIRONMENT

    1. Eco-friendly Packing such as Gunny Bags/Carton box is better. Avoid Polyethylene bags of thickness < 50micron.
    2. Reduce Logistic Vehicle: Usage of Railway Parcel Service is preferable
    3. Use of alternate materials like cotton bags/gunny bags(Jute bags) in place of plastic, polythene and wooden packing material shall be followed to the extent possible. It is expected that this would help in reducing the use of polluting materials.

  • Qty tolerance permitted upto +/- 5% of PO qty.

    1. General Conditions of Contract: The contract shall be governed by latest version (along with all correction slips) of General Conditions of Contract, and all other terms and conditions incorporated in the tender documents.
    2. IRS Conditions of Contract: The contract shall be governed by latest version (along with all correction slips) of IRS conditions of contract, and all other terms and conditions incorporated in the tender documents.

  • Tenderers to acknowledge having read and also accept the Instructions to the tenderers and additional special conditions of Contract as available at Southern Railway Stores Documents link in the e-procurement website.

Show all 23

  • Para 14.0 (C) of Southern Railway tender condition Ver_1_2_2026 is not applicable.

  • Ambiguous offer will be summarily rejected. Terms of offer must be specific and unambiguous.

  • Scanned copy of approval letter from RDSO/ CORE/ PUs etc i.e the Approving Agency indicating current validity along with approval of their QAP etc, wherever restricted procurement from approved sources.

    1. All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer.
    2. The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item.
    3. The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number.
    4. It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder.
    5. Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed.
    6. Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order.

  • Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.

  • Wherever applicable Purchase of the item will be made for ISI products only.

  • Purchase / price preference clause applicable.

  • MSE firm's shall enclose Scanned copy of Valid and current Certificate, together with classification list duly highlighting the tendered items.

  • Warranty / Guarantee clause applicable as per IRS conditions of Contract.

  • Bidders are requested to go through Notification No.8/2021-Central Tax (Rate) MINISTRY OF FINANCE (Department of Revenue) New Delhi dated 30th September, 2021 wherein GST rate were revised for certain items.

    1. Free door delivery to ELS/AJJ along with Delivery Challan (i.e. Postal Address is: To, The Senior Section Engineer (Stores section), Electric Loco Shed, Near puliya mangalam railway station , Arakkonam 631001 2). Unloading the materials to be arranged by firm.
    2. Material has to be strictly supplied within delivery date. Otherwise, Liquidated damage (LD) will be imposed viz. 0.5 percentage per week, upper limit being 10 percentages on delayed supply.
    3. If the material is further not supplied within 3 months after the delivery due date mentioned in P.O, then this purchase order will get cancelled without intimation to firm.
    4. Along with supply of material, firm has to submit the following documents in original for passing of bill:
      1. Southern Railway bill format No.S.719 duly filled and signed on front page and 2nd page (backside) with revenue stamp and office seal.
      2. Delivery Challan.
      3. Original Tax Invoice.
      4. GST Annexure.
      5. GST Declaration.
      6. Warranty/Guarantee/Calibration Certificate if specified.
      7. NEFT mandate form with complete details.
      8. Test Certificate if specified.
      9. Aggregate Turn Over Declaration Form

Special Conditions

    1. EX-STOCK or EARLIER DELIVERY IS PREFERRED .
    2. TENDERER SHOULD SUBMIT RECENT PROVEN / EXECUTED PURCHASE ORDER OR INSPECTION CERTIFICATE OR RECEIPT NOTE OR ANY OTHER VALID SUPPORTING DOCUMENTS IF ANY ALONG WITH OFFER.
    3. FIRM MUST MENTION GST - HSN NUMBER ALONG WITH OFFER. ALL THE BIDDERS / TENDERER SHOULD ENSURE THAT THEY ARE GST COMPLIANT AND THEIR QUOTED TAX STRUCTURE / RATES ARE AS PER GST LAW. GSTIN ( FOR SOUTHERN RAILWAY TAMILNADU) 33AAAGM0289C1ZQ.
    4. In case of road delivery, the date of delivery at destination [consignee's end] shall only be treated as delivery date irrespective of F.O.R. / F.O.T. condition mentioned elsewhere in the contract / tender..
    5. RAILWAY RESERVES THE RIGHTS TO IMPOSE GENERAL DAMAGES AS APPLICABLE ON THE CONTRACT VALUE WILL BE LEVIED IN CASE OF FAILURE TO SUPPLY THE MATERIAL AFTER PLACEMENT OF PURCHASE ORDER WITHIN THE DELIVERY PERIOD

  • Firms are advised to send the request mail at least one day prior to tender closing date for inclusion of tender along with Latest Po/R-note enclosure to (smmelsajj@mas.railnet.gov.in). For any queries please contact ADMM/ELSD/AJJ(MOB:9003061367).

Bidder declarations (1)

Check List

    1. The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance , and such terms quoted anywhere else should be ignored. [Denial of this condition not recommended]
    2. I/We hereby agrees to supply the offered goods at the quoted price as per IRS conditions of contract and other terms and conditions specified in this tender.
    3. Have you quoted the price on the basis of free delivery to destination , indicating break up
    4. Have you mentioned HSN code as per GST Act 2017.

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Tender notice (PDF)