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Tamil Nadu › Ministry of Railways

IOH Kit for M/s Rotex make EP Valve of Model No. IOH-3327 for M/s AAL make VCB

Ministry of RailwaysOffice of the Divisional Materials Manager Loco Works, Ayanavaram CHENNAI

Chennai

EMD Not required · Closes 22 Oct 2026, 10:30 am

Tender notice (PDF)

Ministry of Railways published this goods tender on eProcure on 6 Oct 2026, for Chennai. no EMD is required. It closes on 22 Oct 2026, 10:30 am IST. Tender ID 107206268 · Ref 51265431.

Timeline

  1. Published6 Oct 2026
    10:27 pm

Key figures

Estimated valueNot published

EMDNot required

Closing date22 Oct 202610:30 am IST

Key facts

Contract type
Goods · Expenditure
Tender type
PAC - Indigenous
Tendering section
51
Bidding system
Single Packet
Evaluation
Itemwise/Consigneewise
Validity of offer
60 days
Tender document cost
None
Ranking order
Lowest to Highest
Pre-bid meeting
None
Inspection agency
TPI Agency
Approved sources
Not restricted
MSE reservation
Not reserved
Eligible supplier class
Not restricted to Class I
Class I local content
At least 50%
Class II local content
At least 20%
MSE purchase preference
25% of the quantity, within 15% of the lowest price
Inviting officer
SMM/LW/PERLSD/PER/SOUTHERN RLY
F.O.R
Destination
Payment Terms
100% payment against Digitally Signed CRN by Gazetted Officer.

  • The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid

  • Complies with the Public Procurement (Make in India) Order 2017

  • The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM

About this tender

For complete description and other details, please refer to tender

Reference
51265431
Tender ID
107206268
Bid type
Limited
Product category
Railway related Products
Organisation type
Central Govt. Ministry/Department
Location
Chennai
Portal
eProcure
Inviting authority
LSD/PER/SOUTHERN RLY

Items & delivery

Delivery schedule

Applies to
For all items
Completion
Within 45 Days

Item 1 PL 250020540014

IOH Kit for M/s Rotex make EP Valve of Model No. IOH-3327 for M/s AAL make VCB consisting of 16 items as per annexure enclosed,

Total quantity30Set
Warranty
30 Months after the date of delivery
Stock category
Non Stock
Inspection agency
TPI Agency

Delivery destination

SSE/ACL/LW/PER, SRTamil Nadu

Documents

Documents to submit

Commercial-Compliance

  • Deviations Technical/Commercial deviations if any should be recorded in the Techno - Commercial Tabulation field itself. If it is attached in the Annexure or as attachments the same are liable to be ignored.

    Document optional
    1. Please refer para 15.0 of part - B of "SR TENDER CONDITIONS" for details regarding "BENEFITS OF MSE AS PER PUBLIC PROCUREMENT POLICY".
    2. MSE firms should submit a copy of valid MSE Certificate at the time of submission of their bid. (As the validity of Udyog Aadhar Memorandum was up to 30.06.2022 it is not considered as a valid document for availing MSE preference).
    Document optional

  • HSN CODE 8607 and SOUTHERN RAILWAY / TAMILNADU GST NO. 33AAAGM0289CIZQ -

    1. Firms with MSME /NSIC Certificate for subject item are requested to submit the same for eligibility towards purchase preference.
      1. The offers shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number.
      2. Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate if quoted by the bidder.
      3. Wherever the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the purchase order or billed.
      4. Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax billed as per invoice to match the all inclusive price as mentioned in the purchase order.
      5. Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC. GST : As per Section 171 of GST Act 2017, as a remedy against anti- profiteering, INPUT TAX credit benefit if any accrued should be passed on to the Purchaser as reduction in Basic Price, or else the following certificate should accompany the bill: It is certified that no INPUT TAX credit benefit has accrued on materials invoiced/billed for, that can be passed on to Purchaser. (B) Firm should submit the Invoice/Bill clearly indicating the appropriate HSN and applicable GST rate thereon duly supported with documentary evidence. (C) Firm should also give a declaration that any additional. Input Tax Credit benefit, if become available to supplier, the same shall be passed on to the purchaser without any undue delay.
        1. All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer.
        2. In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, The Railway shall deduct the applicable GST from his/ their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned Tax authority.
        3. The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item.
        4. The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number.
        5. It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder.
      6. Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed.
      7. Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order.
      8. Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC Tenderers shall confirm the following declaration failing which the offer is likely to be ignored. " I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India.I certify that this bidder is not from such a country or,if from such a country,has been registered with the Competent Authority.I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered.Where applicable,evidence of valid registration by the Competent Authority shall be attached."
    Document optional

  • Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

Eligibility

Special Eligibility Criteria

  • This is a proprietary (PAC) item of M/s.Rotex automation limited make. Railway reserves the rights to purchase full tendered quantity from the PAC holder or his authorised dealer. Dealer should attach tender specific authorisation letter from the OEM along with their offer, failing which offer will be summarily rejected.

    Document required

  • Supply to be as per tender Description/Specification/Annexure.

    Document required

Terms & conditions

Statutory Variation Clause

  • Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor.

Standard Governing Conditions

  • This tender and the contract/Purchase order placed against this tender will be governed by all the conditions mentioned in the schedule of tender, IRS conditions of contract [latest version] and the documents attached with this tender. By submitting their offer, bidders confirm to have read, understood and accepted the IRS Conditions of Contract.

Commercial-Compliance

  • Ambiguous offer will be summarily rejected. Terms of offer must be specific and unambiguous. PUBLIC PROCUREMENT POLICY (Preference to Make in India), please refer Para 16.0 Part B of Southern Railway Tender Conditions: As per para 4A of the revised 'Public Procurement (Preference to Make in India) Order, 2017 issued vide Ministry of Commerce and Industry, DPIIT Circular No.P-45021/2/2017-PP (BE-II)-Part(4)Vol.II dt.19.07.2024 further communicated through Railway Board circular No.2020/RS(G)/779/2/Pt.1 (E3322671) dt.20.08.2024, procurement of spare parts from Original Equipment Manufacturer/ Original Equipment Supplier/ Original Part Manufacturer shall be exempted from the said order.

  • Failure consequences In the event the firm fails to execute the contract within the stipulated delivery period, the Purchaser shall be entitled to impose liquidated damages for any extension of the delivery period. Further, if the supplier, for any reason, fails to deliver the goods in whole or in part in accordance with the contractual terms and conditions (as amended from time to time), the Purchaser reserves the right to recover damages from the supplier, not as a penalty, but by way of compensation, equivalent to the value of the security deposit for the entire contract. Such damages shall be treated as outstanding recoveries against the vendor and shall be dealt with accordingly.

General Instructions

  • Delivery Terms FOR Destination.

  • Mode of Despatch By Road/Rail

  • In case of road delivery, the date of delivery at destination [consignee's end] shall only be treated as delivery date irrespective of F.O.R. / F.O.T. condition mentioned elsewhere in the contract / tender.

Other Conditions

  • 1). INSPECTION: By TPI. 2). Tenderers may refer Annexure - 13 of SR Tender conditions. 3). Firm to please mention the place of inspection with full address and pin code. 4). Selection of Inspection Agency is governed by Railway Board Letter No. 2022/RS(G)/779/8 Dated: 04.01.2023. 5) If the contract value happens to be less than 5 lakh, then inspection will be by Consignee.

  • Any clarification regarding the tender schedule to be sought well in advance of the tender opening date through email correspondence to dycmmlwper@sr.railnet.gov.in

Special Conditions

  • Packing Instructions As per IRS Conditions of Contract and Eco-friendly packing is only acceptable. Plastics to be avoided.

Technical-Compliances

  • The Guarantee/Warranty of the item mentioned in the tender is only indicative, the actual Guarantee/Warranty is applicable as per the product specification.

Bidder declarations (2)

Undertakings

  • Offer validity should be minimum 60 days Normal

  • The following 3 Undertakings to be made by the firm regarding payment of revised GST:

    1. We hereby declare that in quoting the above price, we have taken into account the full effect of Input Tax Credit (ITC) available under GST. We further agree to pass on any financial gain/benefit as may become available in future in respect of all the ITC on the date of supply by way of reduction in price and advise the purchaser accordingly.
    2. We also undertake that we are aware of the provisions of section 171 of CGST Act, 2017 and its consequences thereof, if we fail to comply with the same.
    3. We (the firm) shall file the GSTR-1 return showing the invoice-wise details of output supplies elected during a return period as well as the GSTR-3B return for discharging the GST liabilities to the tax authorities periodically without fail. In the event of failure on our part to do so, we agree for the deduction by Railways from our future bill/bills, of an amount equal to the tax paid to us by Railways on such supplies, and hold the same till such time we file the said returns, to enable Input Tax Credit being availed by Railways, wherever due, as per entitlement. The above undertaking is mandatory and the participating firm shall confirm invariably, failing which the offer is liable to be ignored.

Preferences & relaxations

Fees & money

EMD
Not required
Tender fee
None

Important dates

Published
6 Oct 2026, 10:27 pm IST
Closes
22 Oct 2026, 10:30 am IST

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