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Kerala › Ministry of Railways

Comprehensive Annual maintenance Contract for the Six numbers of Data Logger systems and 255 numbers of RTUs at LC gates / IBHs in TVC division for Three Years

Ministry of RailwaysDRM OFFICE SIGNAL AND TELECOM BRANCH THYCAUD THIRUVANANTHAPURAM

Chennai

Est. value ₹2.2 Cr · EMD ₹4.4 L · Closes 30 Oct 2026, 3:00 pm

Tender notice (PDF)

Ministry of Railways published this works tender on eProcure on 7 Oct 2026, for Chennai. The estimated value is ₹2.2 Cr and the EMD is ₹4.4 L. It closes on 30 Oct 2026, 3:00 pm IST. Tender ID 92248489 · Ref TVC-SNT-SIG-26-27-23.

Timeline

  1. Published7 Oct 2026
    10:26 am
  2. Closes30 Oct 2026
    3:00 pm

Key figures

Estimated value₹2.2 Cr

EMD₹4.4 L

Closing date30 Oct 20263:00 pm IST

Key facts

Contract type
Works - General · Expenditure
Tender type
Single
Tendering section
AMC
Bidding system
Single Packet System
Bidding style
Single Rate for Each Schedule Item
Validity of offer
60 days
Completion period
36 Months
Tender document cost
None
JV / consortium
Not allowed
Ranking order
Lowest to Highest
Expenditure type
Revenue
Pre-bid meeting
None
Inviting officer
SR DSTE/TVCTHIRUVANANTHAPURAM DIVISION-S AND T/SOUTHERN RLY

  • Complies with the Public Procurement (Make in India) Order 2017

  • The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM

  • Bidders from a country sharing a land border with India must be registered with the competent authority

About this tender

For complete description and other details, please refer to tender

Reference
TVC-SNT-SIG-26-27-23
Tender ID
92248489
Bid type
Single
Product category
Railway related Products
Organisation type
Central Govt. Ministry/Department
Location
Chennai
Portal
eProcure
Inviting authority
THIRUVANANTHAPURAM DIVISION-S AND T/SOUTHERN RLY

Documents

Documents to submit

Commercial-Compliance

  • Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

  • The tenderer whether sole proprietor / a company or a partnership firm / joint venture (JV) / registered society / registered trust / HUF / LLP etc if they want to act through agent or individual partner(s), should submit along with the tender, a copy of power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person, specifically authorizing him/them to sign the tender, submit the tender and further to deal with the Tender/ Contract up to the stage of signing the agreement except in case where such specific person is authorized for above purposes through a provision made in the partnership deed / Memorandum of Understanding / Article of Association Board resolution, failing which tender shall be summarily rejected. The tenderer whether sole proprietor / a company or a partnership firm / joint venture (JV) / registered society / registered trust / HUF / LLP etc if they want to act through agent or individual partner(s), should submit along with the tender, a copy of power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person, specifically authorizing him/them to sign the tender, submit the tender and further to deal with the Tender/ Contract up to the stage of signing the agreement except in case where such specific person is authorized for above purposes through a provision made in the partnership deed / Memorandum of Understanding / Article of Association Board resolution, failing which tender shall be summarily rejected. A separate power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person, shall be submitted after award of work, specifically authorizing him/them to deal with all other contractual activities subsequent to signing of agreement, if required. Note: A Power of Attorney executed and issued overseas, the document will also have to be legalized by the Indian Embassy and notarized in the jurisdiction where the Power of Attorney is being issued. However, the Power of Attorney provided by Bidders from countries that have signed the Hague Legislation Convention 1961 are not required to be legalized by the Indian Embassy if it carries a conforming Appostille certificate.

    Document required

Technical-Compliances

  • In the e-tendering process,it is mandatory that every tenderer/contractor/firm registered with www.ireps.gov.in to submit his bank details ie. Name of the Bank along with Bank branch code, Account Number, IFSC code and PAN number

    Document required

  • Statement of works on hand

    Document optional

  • The tenderers shall submit a notarized affidavit on a non-judicial stamp paper stating that they are not liable to be disqualified and all their statements/documents submitted along with bid are true and factual. Standard format of the affidavit to be submitted by the bidder is enclosed as annexure-A. Non submission of an affidavit by the bidder shall result in summary rejection of his/their bid. And it shall be mandatorily incumbent upon the tenderer to identify, state and submit the supporting documents duly self attested by which they/he is qualifying the Qualifying Criteria mentioned in the Tender Document. It will not be obligatory on the part of Tender Committee to scrutinize beyond the submitted document of tenderer as far as his qualification for the tender is concerned

    Document required

Eligibility

Special Financial Criteria

  • There will be no Special Financial Criteria applicable for this AMC work, as per the guidelines issued vide PCSTE/SR Letter No. SG.191/Similar Nature of Works dated 20.08.201

    Document required

Special Technical Criteria

  • The Tenderer shall be the original equipment manufacturer (OEM) of the equipment or its authorized vendors. If the tenderer is other than OEM of Data logger /RTU terminals, they shall have a MOU signed with the OEM prior to the date of opening of tender. The same shall be submitted along with offer

    Document required

Partnership firm/Joint Venture (JV) / Hindu Undivided Family (HUF) / Limited Liability Partnership (LLP) etc.

  • Please submit a certificate in the prescribed format (please download the format from the link given below). Non submission of the certificate, or submission of certificate either not properly filled in, or in a format other than the prescribed format shall lead to summary rejection of your offer. ( Click here to download the Format of Self Certification)

Terms & conditions

Commercial-Compliance

  • All the tenderers/Contractors have to deposit full Bid Security and tender document cost as stipulated for the tender, through online modes as permitted in IREPS application through multiple banks net banking, debit and credit cards . All documents related to Partnership deed/Joint venture/ Consortium/ MOU, duly signed by the notary public, should be uploaded failing which offer will be summarily rejected.

  • Until a formal agreement is prepared and executed, acceptance of this tender shall constitute a binding contract between us subject to modifications, as may be mutually agreed to between us and indicated in the letter of acceptance of my/our offer for this work.

  • I/We also hereby agree to abide by the Indian Railways Standard General Conditions Of Contract for works 2022, with all correction slips up-to-date and to carry out the work according to the Special Conditions of Contract and Specifications of materials and works as laid down by Railway in the annexed Special Conditions/Specifications, Schedule of Rates with all correction slips up to date for the present contract

  • I/We offer to do the work for DRM/S&T/TVC, at the rates quoted in the attached schedule and hereby bind myself/ourselves to complete the work in all respects within the period of completion stipulated in the tender document, from the date of issue of letter of acceptance of the tender. The amount as stipulated in the tender document is herewith forwarded as Bid Security. Full value of the bid security shall stand forfeited without prejudice to any other right or remedies in case my/our Tender is accepted and if :

    1. I/We do not execute the contract documents as stipulated in performance guarantee clause of GCC for works 2022 as detailed in general instructions.
    2. I/We do not commence the work within seven days after receipt of orders to that effect.

  • I/We hereby Confirm that the rates, rebates and/or other financial terms, if any, quoted by us in the relevant fields of the Financial Bid page will only be the ruling terms for deciding the inter-se ranking, and any such condition having financial repercussions, if quoted by us anywhere else including attached documents shall not be considered for deciding inter-se ranking

  • However, Railways shall have the right to incorporate any such condition quoted by us, in the contract, at their discretion, if contract is placed on us.

  • Manual submission of Bid Security and cost of tender form cannot be entertained/Considered and hence no need of uploading the scanned copy of financial instruments

General Instructions

  • INSTRUCTIONS TO TENDERERS

  • The tenderer shall thoroughly go through the entire tender documents and strictly adhere the instructions and directions given at different pages.

  • Tender Document Cost for this work is Nil.

Show all 18

  • Unreleased Bid Security, if any, held with the Railway Administration, shall not be adjusted towards the Bid security to be remitted. If the Tenderer(s) deliberately give(s) wrong information/ incorrect documents in his/their tender or create circumstances for the acceptance of his/their tender, the Railway reserves the right to reject such tender at any stage. The entire Bid Security and any other dues available with Railway against that contract will be forfeited. Action will be taken to suspend the business with the tenderer for a period of two years. In addition, Administration reserves the right to prosecute under suitable law.

  • All terms and conditions in the tender documents are binding on the Tenderers.

  • Railways reserves the right to accept or reject any or all the tenders and to award the work in whole or in part without assigning the reason for any such action.

  • The Tenderers are advised to visit the site of work in their own interest and acquaint themselves with the site conditions and expected quantum of work and assess all the site specific difficulties to be experienced while executing the same and the rate shall be arrived duly considering all the facts above and quoted in the tender. Any representation at a later date specifying the site difficulties shall not be considered.

  • The bidder has to fill in his quoted rate against each item in the Bid rate / Unit rate column. If the bidding unit is Above/ Below/ Par, the bidder can select the %Above, %Below or %At Par option from the drop down list in the same column. If the bidding rate is Rs. or Rs./ unit, the bidder has to quote his rate for the item group or individual item accordingly

  • All the bidders/tenders should ensure that they are GST compliant and their quoted tax structure/rates are as per GST Law

  • In case of any wrong information submitted by tenderer, the contract shall be terminated, Bid security, Performance Guarantee(PG) and Security Deposit(SD) of contract forfeited and agency barred for doing business on entire Indian Railways for 2(Two) years

Special Conditions

  • Contractor is to abide by the provisions of Payment of Wages act & Minimum Wages act in terms of clause 54, 55, 55-A and 55-B of Indian Railways General Condition of Contract for works 2022. In order to ensure the same, an application has been developed and hosted on website 'www.shramikkalyan.indianrailways.gov.in'. Contractor shall register his firm/company etc. and upload requisite details of labour and their payment in this portal. Contractor shall apply for onetime registration of his company/firm etc. in the Shramikkalyan portal with requisite details subsequent to issue of Letter of Acceptance.

Bidder declarations (13)

Undertakings

  • I/we have carefully gone through the tender documents, specifications, special conditions etc. attached with the tender documents.

  • I/We undertake to keep this offer valid for a period indicated in tender documents from the date of opening of tender and further not to revoke the same before the expiry of such period.

  • I/ We have visited the works site and I / We am / are aware of the site conditions.

  • I/we the tenderer (s) am/are signing this document after carefully reading the contents.

  • I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.

  • I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/we have verified the content of the document from the website and there is no addition, no deletion or no alteration to the content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of work or final payment of the contract, the master copy available with the railway Administration shall be final and binding upon me/us.

  • I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and attachments in proof of the qualification requirements.

  • I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer and same shall be binding upon me/us.

  • I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully responsible for the correctness of the information and documents, submitted by us.

  • I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/ member of the partnership firm/LLP/JV/Society/Trust.

  • I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during process for evaluation of tenders, it shall lead to forfeiture of the Bid Security and may also lead to any other action provided in the contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understand that my/our offer shall be summarily rejected.

  • I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the award of the contract, it will lead to termination of the contract, along with forfeiture of Bid Security/Security Deposit and Performance guarantee and may also lead to any other action provided in the contract including banning of business for a period of upto two year.

  • I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border with India and certify that I am/We are not from such a country or, if from such a country, have been registered with the competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to be considered (evidence of valid registration by the competent authority is enclosed)

Fees & money

EMD
₹4.4 L
Tender fee
None

Important dates

Published
7 Oct 2026, 10:26 am IST
Bidding starts
16 Oct 2026
Closes
30 Oct 2026, 3:00 pm IST

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