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Uttar Pradesh › Ministry of Railways

Comprehensive asmanagement of Traction Control System of HHP locos including Capital equipment rehabilitation for HHP locos.

Ministry of RailwaysDiesel Loco Shed Jhansi Jhansi

Allahabad

Est. value ₹88.1 L · EMD ₹1.8 L · Closes 29 Oct 2026, 3:00 pm

Tender notice (PDF)

Ministry of Railways published this works tender on eProcure on 7 Oct 2026, for Allahabad. The estimated value is ₹88.1 L and the EMD is ₹1.8 L. It closes on 29 Oct 2026, 3:00 pm IST. Tender ID 92378332 · Ref JHS-M-DSL-WC-T-07-2026-27.

Timeline

  1. Published7 Oct 2026
    12:24 pm
  2. Closes29 Oct 2026
    3:00 pm

Key figures

Estimated value₹88.1 L

EMD₹1.8 L

Closing date29 Oct 20263:00 pm IST

Key facts

Contract type
Works - General · Expenditure
Tender type
Single
Tendering section
SR.DME OFF
Bidding system
Single Packet System
Bidding style
Single Rate for Tender
Validity of offer
60 days
Completion period
12 Months
Tender document cost
None
JV / consortium
Not allowed
Ranking order
Lowest to Highest
Expenditure type
Capital (RSP)
Pre-bid meeting
None
Inviting officer
Sr.DME/DSL/JHSDLS-JHS-MECHANICAL/NORTH CENTRAL RLY

  • Complies with the Public Procurement (Make in India) Order 2017

  • The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM

  • Bidders from a country sharing a land border with India must be registered with the competent authority

About this tender

For complete description and other details, please refer to tender

Reference
JHS-M-DSL-WC-T-07-2026-27
Tender ID
92378332
Bid type
Single
Product category
Railway related Products
Organisation type
Central Govt. Ministry/Department
Location
Allahabad
Portal
eProcure
Inviting authority
DLS-JHS-MECHANICAL/NORTH CENTRAL RLY

Schedule of work

ItemQuantityRailways’ estimated rateAmount
1Cost for Comprehensive asset management of Traction Control System of HHP locos (for EMD make) including Capital equipment rehabilitation for HHP locos for 01 year. (Qty: 09 Numbers = 09 Loco Years) (Inclusive of GST).9 Numbers₹9,78,864.96₹88,09,784.64
Total₹88,09,784.64

The total matches the advertised value.

Documents

Documents to submit

Commercial-Compliance

  • Tenderer should submit documents related to Registration details, GSTIN alongwith other details required under CGST/IGST/UTGST/SGST Act, registered address, email ID etc.

    Document required

  • The tenderer will have to make payment towards Bid Security against this tender through online payment modes like net banking, debit/ credit cards etc. available on IREPS portal (www.ireps.gov.in) or through Bank Guarantee in prescribed format provided in GCC. Any firm recognized by Department of Industrial Policy and Promotion (DIPP) as 'Startups' shall be exempted from payment of Bid Security on submission of Registration Certificate issued by appropriate authority. Labour Cooperative Societies shall deposit only 50% of above Bid Security on submission of necessary documents. The Bank Guarantee bond shall be as per Annexure-VIA of GCC April'22 and shall be valid for a period of 90 days beyond the bid validity period. In case, submission of Bid Security in the form of Bank Guarantee, following shall be ensured:

    1. A scanned copy of the Bank Guarantee shall be uploaded on e-Procurement Portal (IREPS) while applying to the tender.
    2. The original Bank Guarantee should be delivered in person to the official nominated (Office of Sr.DME(Diesel/Jhansi) before closing date for submission of bids(i.e excluding the last date of submission of bids).
    3. Non submission of scanned copy of Bank Guarantee with the bid on e-tendering portal(IREPS) and/or non submission of original Bank Guarantee within the specified period shall lead to summary rejection of bid.
    Document required

  • As per clause No. 14 of GCC Part-I, Documents to be Submitted Along with Tender: Partnership Deeds, Power of Attorney etc.:

    1. The tenderer shall clearly specify whether the tender is submitted on his own (Proprietary Firm) or on behalf of a Partnership Firm/company/Joint Venture (JV) /Registered Society/Registered Trust/ Hindu Undivided Family (HUF) / Limited Liability Partnership (LLP) etc. The tenderer(s) shall enclose the attested copies of the constitution of their concern, and copy of PAN Card along with their tender. Tender Documents in such cases are to be signed by such persons as may be legally competent to sign them on behalf of the firm, company, association, trust or society, as the case may be.
    2. Following documents shall be submitted by the tenderer:
      1. Sole Proprietorship Firm: (i)All documents in terms of GCC Part-I Para 10 of the Tender Form (Second Sheet).
      2. HUF:
        1. A copy of notarized affidavit on Stamp Paper declaring that he who is submitting the tender on behalf of HUF is in the position of 'Karta' of Hindu Undivided Family (HUF) and he has the authority, power and consent given by other members to act on behalf of HUF.
        2. All other documents in terms of GCC Part-I Para 10 of the Tender Form (Second Sheet).
      3. Partnership Firm:
        1. All documents as mentioned in GCC Part-I para18 of the Tender Form (Second Sheet).(d)Joint Venture (JV): All documents as mentioned in GCC Part-I para 17 of the Tender Form (Second Sheet).(e)Company registered under Companies Act2013:(i)The copies of MOA (Memorandum of Association) / AOA (Articles of Association) of the company(ii)A copy of Certificate of Incorporation(iii)A copy of Authorization/Power of Attorney issued by the Company (backed by the resolution of Board of Directors) in favour of the individual to sign the tender on behalf of the company and create liability against the company.(iv)All other documents in terms GCC Part-I Para 10 of the Tender Form (Second Sheet). (f)LLP (Limited Liability Partnership): (i)A copy of LLP Agreement.
        2. A copy of Certificate of Incorporation
    3. A copy of Power of Attorney/Authorization issued by the LLP in favour of the individual to sign the tender on behalf of the LLP and create liability against the LLP.
    4. An undertaking by all partners of the LLP that they are not blacklisted or debarred by Railways or any other Ministry / Department of the Govt. of India from participation in tenders / contracts as on the date of submission of bids, either in their individual capacity or in any firm/LLP or JV in which they were / are partners/members. Concealment / wrong information in regard to above shall make the contract liable for determination under Clause 62 of the Standard General Conditions of Contract.
    5. All other documents in terms of GCC Part-I Para 10 of the Tender Form (Second Sheet). (g) Registered Society & Registered Trust:
      1. A copy of Certificate of Registration.
      2. A copy of Memorandum of Association of Society/Trust Deed
      3. A copy of Power of Attorney in favour of the individual to sign the tender documents and create liability against the Society/Trust.
      4. A copy of Rules & Regulations of the Society.
      5. All other documents in terms of GCC Part-I Para 10 of the Tender Form (Second Sheet).(iii) If it is NOT mentioned in the submitted tender that tender is being submitted on behalf of a Sole Proprietorship firm/Partnership firm/Joint Venture/Registered Company etc., then the tender shall be treated as having been submitted by the individual who has signed the tender. (iv) After opening of the tender, any document pertaining to the constitution of Sole Proprietorship Firm/Partnership Firm/Registered Company/Registered Trust/Registered Society/HUF/LLP etc. shall be neither asked nor considered, if submitted.(v)A tender from JV / Partnership firm etc. shall be considered only where permissible as per the tender conditions.
    6. The Railway will not be bound by any change of power of attorney or in the composition of the firm made subsequent to the submission o f tender. Railway may, however, recognize such power of attorney and changes after obtaining proper legal advice, the cost of which will be chargeable to the Contractor.
    Document required

  • As per Para 15 of GCC Part-I:The tenderer whether sole proprietor / a company or a partnership firm /registered society/ registered trust / HUF / LLP etc if they want to act through agent or individual partner(s), should submit along with the tender, a copy of power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person, specifically authorizing him/them to sign the tender, submit the tender and further to deal with the Tender/ Contract up to the stage of signing the agreement except in case where such specific person is authorized for above purposes through a provision made in the partnership deed / Memorandum of Understanding / Article of Association/Board resolution, failing which tender shall be summarily rejected.A separate power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favor of the specific person whether he/they be partner(s) of the firm or any other person, shall be submitted after award of work, specifically authorizing him/them to deal with all other contractual activities subsequent to signing of agreement, if required.Note: A Power of Attorney executed and issued overseas, the document will also have to be legalized by the Indian Embassy and notarized in the jurisdiction where the Power of Attorney is being issued. However, the Power of Attorney provided by Bidders from countries that have signed the Hague Legislation Convention 1961 are not required to be legalized by the Indian Embassy if it carries a conforming Appostille certificate. As per Clause-18 of GCC part-I, in case of participation in tender by Partnership firm, the tenderer shall clearly specify that the tender is submitted on behalf of a partnership firm. The following documents shall be submitted by the partnership firm, with the tender:

    1. A notarized copy of the Partnership Deed or a copy of the Partnership deed registered with the Registrar.
    2. A notarized or registered copy of Power of Attorney in favour of the individual to tender for the work, sign the agreement etc. and create liability against the firm.(iii) An undertaking by all partners of the partnership firm that they are not blacklisted or debarred by Railways or any other Ministry / Department of the Govt. of India from participation in tenders / contracts as on the date of submission of bids, either in their individual capacity or in any firm/LLP in which they were / are partners/members. Any Concealment / wrong information in regard to above shall make the bid ineligible or the contract shall be determined under Clause 62 of the Standard General Conditions of Contract. (iv) All other documents in terms of Para 10 of GCC Part-I.
    Document required

  • The tenderer is must to submit the Proprietorship certificate/Partnership deed alongwith Power of Attorney/AOA and MOA alongwith Power of Attorney issued by the Company (backed by the resolution of Board of Directors) alongwith their offer, as the case may be. Power of Attorney should be in favour of the person who will digitally sign the bid as well as other documents enclosed by the bidder alongwith their offer.

    Document required

  • Tenderer shall submit the scan copy of Indian Railway/RDSO latest approval letter from Indian Railway/RDSO for supply/repair /AMC of EMD Make IGBT technology-based AC-AC Traction Control System fitted on HHP class locomotives?

    Document required
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  • Scanned copy of duly filled standard mandate form and a cancelled cheque leaf for getting payment through RTGS / NEFT should be uploaded. A model form is given in the attached tender document details with description 'Annexure-Format-I'. Tenderer shall also update their Bank detail in IREPS while submitting the tender as it is must to refund the bid security of unsuccessful bidders online.

    Document required

  • Please furnish list of Works completed and on hand indicating description of Work, contract value, approximate value of balance work yet to be done and contract No. and date of award, awarding unit name & address etc. alongwith the completion report & letter of acceptance issued by employer/client.

    Document optional

  • Generally deviations of contractor against the Railways specification & special conditions stipulated in the entire tender booklet are not acceptable. Therefore, tenderers are advised not to quote any deviation against the Railways conditions & specification stipulated in tender document. However, deviation if any should be evaluated in financial term and rate quoted accordingly i.e. deviations should be considered into rates.

    Document optional

  • Tenderer is required to submit the Annexure-I (tender form First sheet) of GCC Part-I duly filled and supported by all the documents.

    Document required

  • Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

Technical-Compliances

  • All instructions, special terms & conditions, technical specification & scope of work mentioned in the Tender document are applicable for this tender.

    Document required

  • The tenderers shall submit their offer with the following documents to demonstrate their technical competency & financial status for executing the tendered work satisfactorily: Documents testifying tenderer previous experience and financial status (audited/ CA certified balance sheets having UDIN). List of personnel organization available and proposed to be engaged for the subject work. List of plant & machinery available on hand (own) and proposed to be inducted (own & hired to be given separately) for the subject work. List of works completed in the last three financial years giving description of work, organization for whom executed, approximate value of contract at the time of award, date of award and date of schedule completion of work, date of actual start, actual completion and final value of contract should also be given. List of works on hand indicating description of work, contract value, approximate value of balance work yet to be done and date of award.

    Document required

Custom

  • Tenderer is also required to submit the declaration in terms of GCC April 2022 (Part-I) Clause No.16 as per the format enclosed as "Annexure-Certificate-II" in case no retired Railway employee/gazetted retired Railway Engineer is associated in tenderer's firm. If retired Railway employee/gazetted retired Railway Engineer is associated in tenderer's firm, then tenderer should submit the permission of Railway/ full information as per clause 16(a) (b) &(c) of GCC April'2022 Part-I failing which offer of tenderer liable to be rejected.

    Document required

  • Whenever a Railway employee's family proposes to take up a contract work in Railway, he should submit evidence of proper permission being obtained by the employee from the Railway authority as per the relevant conduct Rules, at the time of submission of offer by him. The definition of family will be as defined in item No.2 (c) of Railway Services (Conduct)Rules, 1966- means of family. After opening of the bid, if it is found that proprietor/partner/ director of the firm/company is Railway employee's family and they participated in the tender without enclosing the evidence of proper permission regarding proposed quoting for the work then offer of such tenderer will summarily be rejected.

    Document optional

  • Attested copies of the documents pertaining to constitution of the concern as described in detail at clause No.14 on Tender Form (Second Sheet) of GCC April'22 (Part-I) should be uploaded clearly indicating the nature of the firm as well as legal competency of the person signing the tender offer. Power of Attorney (backed by Resolution passed by Board of Directors of the Company) should be in favour of the person who digitally signing & submitting the bid as well as signing the other documents/declarations/certificate to be uploaded alongwith the bid.

    Document required

  • Complete address of the firm (Registered office, Office of correspondence/billing etc., Phone number(s), Contact Person(s), Mobile number(s) and E-mail Id(s) should be uploaded.

    Document required

  • Documents testifying tenderer's previous experience and financial status as described in clause no.11 of Tender Form (Second sheet) of GCC April'22(Part-I) should be uploaded.

    Document optional

  • The tenderer shall submit a copy of certificate stating that all their statement/ document submitted alongwith bid are true and factual. Standard format of certificate to be submitted by bidder is enclosed as Annexure-V. In addition to Annexure-V, in case of other than Company/Proprietary firm, Annexure -V(A) shall also be submitted by the each member of a Partnership Firm / Joint Venture (JV) / Hindu Undivided Family (HUH / Limited Liability Partnership (LLP) etc., as the case may be. Non submission of above certificate(s) by the bidder shall result in summarily rejection of his/their bid. It shall be mandatory incumbent upon the tenderer to identify, state and submit the supporting documents duly self attested/digitally signed by which they/he is qualifying the qualifying Criteria mentioned in the tender document

    Document required

Eligibility

Special Financial Criteria

  • As per the Railway Board's letter No. 2011/M(M&P)/7/2/Guidelines, New Delhi dated 23.08.2012, technical and financial eligibility criteria may be dispensed with in case of bidders who are OEMs. Therefore, minimum eligibility criteria is not applicable in this tender as tender is called from OEM (M/s PROGRESS RAIL INNOVATIONS PRIVATE LIMITED-BENGALURU) on single tender basis.

    Document required

Special Technical Criteria

  • As per the Railway Board's letter No. 2011/M(M&P)/7/2/Guidelines, New Delhi dated 23.08.2012, technical and financial eligibility criteria may be dispensed with in case of bidders who are OEMs. Therefore, minimum eligibility criteria is not applicable in this tender as tender is called from OEM (M/s PROGRESS RAIL INNOVATIONS PRIVATE LIMITED-BENGALURU) on single tender basis.

    Document required

Partnership firm/Joint Venture (JV) / Hindu Undivided Family (HUF) / Limited Liability Partnership (LLP) etc.

  • Please submit a certificate in the prescribed format (please download the format from the link given below). Non submission of the certificate, or submission of certificate either not properly filled in, or in a format other than the prescribed format shall lead to summary rejection of your offer. ( Click here to download the Format of Self Certification)

Terms & conditions

Check Lst

  • Tenderer shall ensure submission of documents alongwith the bid as per the check list attached with this tender as file description "Check List".

Commercial-Compliance

  • JVs/Consortiums/MOU s will not be considered.

  • The tenderer should submit their offer through e-tendering process only. Tenders submitted on other than the prescribed form shall not be considered. No deviation from the terms and conditions stipulated in the tender document or attached tender document details shall be allowed. Offers containing deviations are liable to be rejected. Generally deviations of contractor against the Railways specification & special conditions stipulated in the entire tender are not acceptable. Therefore, Tenderer is advised not to quote any deviation against the Railways conditions & specification stipulated in tender document.

General Instructions

  • As per clause No. 16.(1) of GCC April'2022, The Security Deposit shall be 5% of the contract value. The Bid Security submitted by the Contractor with his tender will be retained/encashed by the Railways as part of security for the due and faithful fulfillment of the contract by the Contractor. Provided further that, if Contractor submits the Cash or Term Deposit Receipt issued from a Scheduled commercial bank of India or irrevocable Bank Guarantee Bond from a Scheduled commercial bank of India, either towards the Full Security Depositor the Part Security Deposit equal to or more than Bid Security, the Railway shall return the Bid Security, to the Contractor. Balance of Security Deposit may be deposited by the Contractor in cash or Term Deposit Receipt issued from Scheduled commercial bank of India or irrevocable Bank Guarantee bond issued from Scheduled commercial bank of India, or may be recovered at the rate of 6% of the bill amount till the full Security Deposit is recovered. Provided also that in case of defaulting Contractor, the Railway may retain any amount due for payment to the Contractor on the pending "on account bills" so that the amounts so retained (including amount guaranteed through Performance Guarantee) may not exceed 10% of the total value of the contract.The Irrevocable Bank Guarantee submitted towards Security deposit shall be initially valid up to the stipulated date of Maintenance period plus 60 days and shall be extended from time to time, depending upon extension of contract granted in terms of Clause 17A and 17B of the Standard General Conditions of Contract.Note: Security Deposit deposited in cash by the Contractor or recovered from the running bills of a Contractor or submitted by contractor as Term Deposit Receipt(s) can be refunded/returned to the contractor, in lieu of irrevocable Bank Guarantee bond issued from scheduled commercial bank of India, to be submitted by him, for an amount equal to or more than the already available Security Deposit, provided however that, in a contract of value less than Rs. 50 Crore, such refund/ return of the already available Security Deposit is permitted up to two times and in a contract of value equal to or more than Rs. 50 Crore, such refund / return of the already available Security Deposit is permitted up to three times.

  • Refund of Security Deposit (GCC PART-II PARA 16.(2)(i)): Security Deposit mentioned in sub clause (1) above shall be returned to the Contractor along with or after, the following:

    1. Final Payment of the Contract as per clause 51. (1) and
    2. Execution of Final Supplementary Agreement or Certification by Engineer that Railway has No Claim on Contractor and
    3. Maintenance Certificate issued, on expiry of the maintenance period as per clause 50.(1), in case applicable.

  • Forfeiture of Security Deposit (GCC PART-II PARA 16. (2) (ii)) : Whenever the contract is rescinded as a whole under clause 62 (1) of these conditions, the Security Deposit already with railways under the contract shall be forfeited. However, in case the contract is rescinded in part or parts under clause 62 (1) of these conditions, the Security Deposit shall not be forfeited.

  • Interest of BID Security & security deposit ( GCC Part-II Para 16. (3)) :-No interest shall be payable upon the Bid Security and Security Deposit or amounts payable to the Contractor under the Contract, but Government Securities deposited in terms of Sub- Clause 16.(4)(b) of this clause will be payable with interest accrued thereon. As per clause No. 16.4 of GCC April'2022,The procedure for obtaining Performance Guarantee is outlined below: (a)The successful bidder shall have to submit a Performance Guarantee (PG) within 21 (Twenty one) days from the date of issue of Letter of Acceptance (LOA). Extension of time for submission of PG beyond 21 (Twenty one) days and upto 60 days from the date of issue of LOA may be given by the Authority who is competent to sign the contract agreement. However, a penal interest of 12% per annum shall be charged for the delay beyond 21(Twenty one) days, i.e. from 22nd day after the date of issue of LOA. Further, if the 60thday happens to be a declared holiday in the concerned office of the Railway, submission of PG can be accepted on the next working day. In all other cases, if the Contractor fails to submit the requisite PG even after 60 days from the date of issue of LOA, the contract is liable to be terminated. In case contract is terminated railway shall be entitled to forfeit Bid Security and other dues payable to the contractor against that particular contract, subject to maximum of PG amount. In case a tenderer has not submitted Bid Security on the strength of their registration as a Startup recognized by Department of Industrial Policy and Promotion (DIPP) under Ministry of Commerce and Industry, DIPP shall be informed to this effect. The failed Contractor shall be debarred from participating in re-tender for that work.

  • (b)The successful bidder shall submit the Performance Guarantee (PG) amounting to 5% of the original contract value and Additional Performance Guarantee as per clause 16(4)(h) in any of the following forms.

    1. A deposit of Cash;
    2. Irrevocable Bank Guarantee;
    3. Insurance Surety Bond as per Annexure- XVII.Note: - In case of extension of Date of Completion, selected bidder needs to submit extended Insurance Surety Bond/Fresh Insurance Surety Bond/fresh Performance Security, in any form as given above, before expiry of existing Insurance Surety Bond.iv.Government Securities including State Loan Bonds at 5% below the market value; v.Pay Orders and Demand Drafts tendered by any Scheduled Commercial Bank of India;vi.Guarantee Bonds executed or Deposits Receipts tendered by any Scheduled Commercial Bank of India;vii.Deposit in the Post Office Saving Bank;viii.Deposit in the National Savings Certificates;ix.Twelve years National Defence Certificates; x.Ten years Defence Deposits;xi.National Defence Bonds and xii.Unit Trust Certificates at 5% below market value or at the face value whichever is less. Also, FDR in favour of FA&CAO or Sr.DFM/NCR/JHS (free from any encumbrance) may be accepted.

  • (c) The Performance Guarantee shall be submitted by the successful bidder after the Letter of Acceptance (LOA) has been issued, but before signing of the contract agreement. This P.G. shall be initially valid upto the stipulated date of completion plus 60 days beyond that. In case, the time for completion of work gets extended, the Contractor shall get the validity of P.G. extended to cover such extended time for completion of work plus 60 days.

  • (d) The value of PG to be submitted by the Contractor is based on original contract value and shall not change due to subsequent variation(s) in the original contract value.

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  • (e) The Performance Guarantee (PG) shall be released after physical completion of the work based on 'Completion Certificate' issued by the competent authority stating that the Contractor has completed the work in all respects satisfactorily.

  • (f) Whenever the contract is rescinded, the Performance Guarantee already submitted for the contract shall be encashed. No (g) The Engineer shall not make a claim under the Performance Guarantee except for amounts to which the President of India is entitled under the contract (not withstanding and/or without prejudice to any other provisions in the contract agreement) in the event of:

    1. Failure by the Contractor to extend the validity of the Performance Guarantee as described herein above, in which event the Engineer may claim the full amount of the Performance Guarantee.
    2. Failure by the Contractor to pay President of India any amount due, either as agreed by the Contractor or determined under any of the Clauses/Conditions of the Agreement, within 30 days of the service of notice to this effect by Engineer.(iii) The Contract being determined or rescinded under clause 62 of these conditions.

  • (h) If a tender is accepted on the quoted rates of bidder which is below the advertised tender value, an additional performance security shall be submitted by the bidder as below:Bid quoted in % of advertised cost ,Below 0-5%(inclusive) - Nil (Additional Performance Guarantee(%) , Below 5% - 5% (Additional Performance Guarantee (%)

  • The Railway administration reserve the right to reject any tender either in whole or in part without assigning any reason whatsoever. The final acceptance of the tender shall rest with the competent authority of Railway who reserve the right to accept or reject any tender without assigning any reason thereof and does not bind himself to accept the lowest tender only.

  • Estimated rates are all inclusive and rate to be quoted should be all inclusive. Before submitting a tender, the tenderer will be deemed to have satisfied himself by actual inspection of the site and locality of the works, that all conditions liable to be encountered during the execution of the works are taken into account and that the rates he enters in their bids are adequate and all inclusive.

  • Tenderer will examine the various provisions of CGST Act- 2017/IGST Act- 2017/UTGST Act- 2017/Respective State SGST Act-2017 also as notified by Central/State Government and as amended time to time and applicable taxes before bidding. Tenderer will ensure that full benefit of Input Tax Credit (ITC) likely to be availed by them is duly considered while quoting rates.

  • The successful tenderes who is liable to be registered under CGST/IGST/UTGST/SGST Act shall submit GSTIN alongwith other details required under CGST/IGST/UTGST/SGST Act to Railway immediately after the award of contract, without which no payment shall be released to contractor. The contractor shall be responsible for deposition of applicable GST to concerned authority.

  • In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the Railway shall deduct the applicable GST from his/ their bills under reverse charge mechanism (RCM) and deposit the same to the concerned authority.

  • The GST Act 2017 will be applicable as per extant policy as notified by Central/State Govt. and as amended from time to time. Railway Board guidelines issued in this regard will also be applicable and binding to the tenderer.

  • Payment/recovery for increase/decrease in GST on works contract or imposition/removal of any tax/cess on Works Contract will be dealt as per Clause 37 of IR General Conditions of Contract-April 2022. The base price shall not be changed during the currency of contract except contract conditions. The work is related to maintenance of Diesel loco hence GST applicable at the time of tender opening/negotiation shall be binding on tenderer to calculate the base price.

  • Tenderer shall upload the documents in PDF format only.

  • General conditions of contract April2022 including all the corrigendum/amendments issued as on date of calling the tender will be applicable and binding for this contract as tender will be governed by the GCC April'2022.

Special Conditions

  • All instructions, special terms & conditions, technical specification & scope of work mentioned in the attached document with description "Tender document details" are applicable for this tender.

Custom

  • This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by Department of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no. 2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017. A copy of Public Procurement Policy (Make in India) Order 2017 is attached with e-tender for reference. The tenderers are advised to go through the document and must quote accordingly.

Bidder declarations (21)

Undertakings

  • I/We also hereby agree to abide by the Indian Railways Standard General Conditions of Contract April'2022 with all correction slips up-to-date and to carry out the work according to the Special Conditions of Contract and specifications of materials and works as laid down by Railway in the tender document details as Special Conditions/tender technical Specifications, Schedule of Rates with all correction slips up-to date for the present contract.

  • I/We have read the various conditions attached /referred to in this tender document and agree to abide by the said conditions. I/We also agree to keep this tender open for acceptance for a period of 60 days from the date fixed for opening the same and in default thereof, I/We will be liable for forfeiture of my/our Earnest Money. I/We offer to do the work for North Central Railway, at the rates quoted online in e-bidding of this tender and hereby bind myself /ourselves to complete the work in all respects within the period of completion stipulated in the tender document, from the date of issue of letter of acceptance of the tender.

  • I/We hereby confirm that any condition having financial repercussions, if quoted by us anywhere else including attached documents shall not be considered for deciding inter-se ranking. However, Railways shall have the right to incorporate any such condition quoted by us, in the contract, at their discretion, if contract is placed on us.

  • I/ We have read/seen the relevant drgs. & specification mentioned in the scope of work before quoting our rates for each schedule items.

  • It is certified that I/We have not been black listed or debarred by Railway or any other Ministry/Department/ Public Sector under taking of the Govt. of India/ State Govt. from participation in tenders/ contracts on the date of tender opening of bids, either in individual capacity or as a member of JV firm in which I/We were/are members.

  • I/We hereby confirm that total cost quoted by me/us are all inclusive and also considering the full benefit of Input Tax Credit (ITC) likely to be availed by me/us.

  • Until a formal agreement is prepared and executed, acceptance of this tender shall constitute a binding contract between us subject to modifications, as may be mutually agreed to between us and indicated in the letter of acceptance of my/our offer for this work.

  • The employees of the firm shall not be entitled for any facility as is being provided to Railway staff. it is the sole responsibility of contractor to observe and abide by the factory Act, minimum wages Act, payment of wages Act, Contribution toward EPF, Gratuity Act, Bonus Act and other regulations framed by the Govt. and revised time to time. Contractor is mandatory to submit GSTN registration paper alongwith their offer.

  • A Bid Security which has already been deposited online/ submitted as Bank Guarantee bond. Full value of the Bid Security shall stand forfeited without prejudice to any other right or remedies in case my/our Tender is accepted and if:

    1. I/We do not submit the Performance Guarantee within the time specified in the Tender document;
    2. I/We do not execute the contract documents within seven days after receipt of notice issued by the Railway that such documents are ready; and(c) I/We do not commence the work within fifteen days after receipt of orders to that effect.

  • I/We have understood that the amount deposited as Bid Security shall stand forfeited without prejudice if I/We do not submit a Performance Guarantee in any of the prescribed form within 60 (sixty) days from the date of issue of 'Letter of acceptance'.

  • I/We hereby confirm that I/we have studied the Indian Railways Standard General Conditions of Contract (GCC), April-2022 issued by Railway Board, with up to date correction slips and instructions issued by Railway and the Tender-document along with all attached documents carefully and have assessed the quantum of work involved and financial involvement in the tendered work taking into account all conditions liable to be encountered during execution of the work. I/We hereby also confirm that the rate(s) offered by me / us for the tendered work is/are adequate and all inclusive.

  • I/we the tenderer (s) am/are signing this document after carefully reading the contents.

  • I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.

  • I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/we have verified the content of the document from the website and there is no addition, no deletion or no alteration to the content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of work or final payment of the contract, the master copy available with the railway Administration shall be final and binding upon me/us.

  • I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and attachments in proof of the qualification requirements.

  • I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer and same shall be binding upon me/us.

  • I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully responsible for the correctness of the information and documents, submitted by us.

  • I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/ member of the partnership firm/LLP/JV/Society/Trust.

  • I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during process for evaluation of tenders, it shall lead to forfeiture of the Bid Security and may also lead to any other action provided in the contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understand that my/our offer shall be summarily rejected.

  • I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the award of the contract, it will lead to termination of the contract, along with forfeiture of Bid Security/Security Deposit and Performance guarantee and may also lead to any other action provided in the contract including banning of business for a period of upto two year.

  • I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border with India and certify that I am/We are not from such a country or, if from such a country, have been registered with the competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to be considered (evidence of valid registration by the competent authority is enclosed)

Fees & money

EMD
₹1.8 L
Tender fee
None

Important dates

Published
7 Oct 2026, 12:24 pm IST
Bidding starts
15 Oct 2026
Closes
29 Oct 2026, 3:00 pm IST

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