Provision of industrial-type air conditioning units in relay rooms of more than 100 routes over Prayagraj Division.

• Please submit your Bank details of the firm /individual/JV/partnership etc. i.e. Name of the Bank along with Bank Branch code, account No., IFSC Code, PAN Number and other necessary & relevant documents.

  Document required

• Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

  Document optional

Technical-Compliances

• Please submit a certificate in the prescribed format as annexure V of IRGCC-2022(As uploaded separately) for verification / confirmation of the documents submitted for compliance of eligibility / qualifying criteria. Non submission of the certificate or submission of certificate either not properly filled in, or in a format other than the prescribed format shall lead to summary rejection of your offer.

  Document required

• The contractor should submit valid class A Electrical License issued by the state Government otherwise tender shall not be considered. If above license is submitted for renewal, then renewal fees chalan and receiving of license by concerning authority to be uploaded otherwise tender shall not be considered.

  Document required

Custom

• The quantities shown above are approximate and to give a General guideline Railway reserves the right to increase or decrease or to delete any of the items

  Document optional

• All rates quoted in the tender shall be deemed to be inclusive of all Taxes royalties payable by the contractor{s} to the Government or public body or local authority and no additional amount will be paid or claim entertained on this account by the Railway.

  Document optional

• It is responsibility of the tenderer that they ensure to see any corrigendum of the tender to check the corrigendum on the website from time to time

  Document optional

• The tenderer shall inspect the proposed site of work and acquaint himself themselves with the site conditions working hours layout of laid trees and shrubs that he they cut for making stacking space for aggregates approach road path way available working area local conditions etc and all other relevant items connected with the execution of the work No claims shall be entertained from the contractors for making his their own arrangement for approaches approach roads etc in and outside Rly Land and contractor will bear entire expenses such as road taxes payment for right of Way etc to outsiders and for constructions of approaches approach road etc

  Document optional

• Attention of tendereres invited to clause 37 of GCC as per which the rates quoted by the tenderer should be deemed to be inclusive of all types of taxes levies fees Royalty etc. The rates are also inclusive of all lead and lifts If any type of taxes is quoted by the tenderer separately then the offer shall be summarily rejected.

  Document optional

• The successful bidder shall have to submit a Performance Guarantee (PG) within 21 (Twenty one) days from the date of issue of Letter of Acceptance (LOA). Extension of time for submission of PG beyond 21 (Twenty one) days and upto 60 days from the date of issue of LOA may be given by the Authority who is competent to sign the contract agreement. However, a penal interest of 12% per annum shall be charged for the delay beyond 21(Twenty one) days, i.e. from 22ndday after the date of issue of LOA. Further, if the 60thday happens to be a declared holiday in the concerned office of the Railway, submission of PG can be accepted on the next working day. In all other cases, if the Contractor fails to submit the requisite PG even after 60 days from the date of issue of LOA, the contract is liable to be terminated. In case contract is terminated railway shall be entitled to forfeit Bid Security and other dues payable to the contractor against that particular contract, subject to maximum of PG amount. In case a tenderer has not submitted Bid Security on the strength of their registration as a Startup recognized by Department of Industrial Policy and Promotion (DIPP) under Ministry of Commerce and Industry, DIPP shall be informed to this effect. The failed Contractor shall be debarred from participating in re-tender for that work.

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• The validity of the offer is 60 days and tenders having condition of lesser validity shall be summarily rejected

  Document optional

• The tenderers shall not add any conditions on their own either in their covering letter or in the tender documents while submitting their offer. Any such conditions if stated and if are in violation of the Railways tender conditions or having financial implication may lead to summary rejection of the offer. Railway reserves the right to reject such tenders summarily without assigning any reasons whatsoever.

  Document optional

• Contractor should have valid GST registration number and should submit documentary proof of registration with their tender document otherwise the tender will summarily be rejected

  Document required

• Opening of e-tender online The e-tenders will be opened online using the IREPS portal. No representative is required to be present for opening of tender and taking notes of rates quoted and ranking as the complete details of rates etc. of all the bidders shall be available to the bidders in the website after the opening of the tender.

• In case the date of closing mentioned in the Notice Inviting Tender is declared a holiday/bandh/strike etc. on any account, the date of closing tender online will not be changed as the application in the website of IREPS does not permit submission of any offer after closing date and time of the tender. However, opening of tenders online will be on any convenient day after the closing date/time of tenders.

• All the bidders / tenderers should ensure that they are GST compliant and their quoted tax structure / rates are as per GST Law ( Ref - Railway Board letter No.2008/RS(G)/777/1 Dated - 29/5/2017 )

• GCC 2022 for works Contract

• The Bid Security shall be deposited either in cash through e- payment gateway or submitted as Bank Guarantee bond from a scheduled commercial bank of India or as mentioned in tender documents. The Bank Guarantee bond shall be as per Annexure- VIA and shall be valid for a period of 90days beyond the bid validity period. In case, submission of Bid Security in the form of Bank Guarantee, following shall be ensured:

  1. A scanned copy of the Bank Guarantee shall be uploaded on e-Procurement Portal (IREPS) while applying to the tender.
  2. The original Bank Guarantee should be delivered in person to the official nominated as indicated in the tender document within 5 working days of deadline of submission of bids.
  3. Non submission of scanned copy of Bank Guarantee with the bid on e-tendering portal (IREPS) and/or non submission of original Bank Guarantee within the specified period shall lead to summary rejection of bid.
  4. The Tender Security shall remain valid for a period of 90 days beyond the validity period for the Tender.
  5. The details of the BG, physically submitted should match with the details available in the scanned copy and the data entered during bid submission time, failing which the bid will be rejected.
  6. The Bank Guarantee shall be placed in an envelope, which shall be sealed. The envelope shall clearly bear the identification "Bid for the ***** Project" and shall clearly indicate the name and address of the Bidder. In addition, the Bid Due Date should be indicated on the right hand top corner of the envelope.
  7. The envelope shall be addressed to Sr.DEE/G/PRYJ, DRM office Nawab Yusuf Road, Prayagraj- 211001.
  8. If the envelope is not sealed and marked as instructed above, the Railway assumes no responsibility for the misplacement or premature opening of the contents of the Bid submitted and consequent losses, if any, suffered by the Bidder.
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• Balance sheet for the 4th previous year (i.e., FY 2022-23 or as applicable for the instance tender) as per para 10.2 of GCC-2022 and para 13 of Special condition of contract of tender document shall be considered in evaluation of financial eligibility criteria only when it is clearly certified in Annex-VI B or a self-declared certificate duly signed by chartered accountant and the tenderer that the balance sheet of last financial year (i.e., FY 2025-26 or as applicable for the instance tender) has not been audited/yet to be prepared.

Special Conditions

• Rates are inclusive of all taxes/octroi, license fee, royalty charges etc. legally leviable by State, Central Govt. and/or any other local authority. If any Tax/Royalty/Octori is quoted extra, the same will neither be considered for evaluation of the tender nor will be paid. However any changes in rate of taxes or any new tax /cess on Works Contract will be dealt according to clause 37 of IRGCC- 2022 (Works Matter).

• In the tender document the extract of GCC has been reproduced at several location for the guidance of Contractor. In case of any discrepancy in the tender document and GCC, the standard GCC- 2022 with all amendments, issued upto the date of opening of tender document, will be applicable. Contractor are instructed to go through GCC with all amendments slips available in the office of SrDEE/G. In case of any dispute in this regard the decision of SrDEE/G will be final and binding on the Contractor.

• Migration to GST regime Railway Board has circulated a circular regarding GST vide letter No. 2008/RS(G)/777/1 dated 29.05.2017 according to this - "For the tenders due to open before roll out of GST - All the bidders/tenderers while quoting the rates should clearly indicate the rate of applicable duties and taxes included in theprices quoted by them. Any variation in tax structure/rate due to introduction of GST, Shall be dealt with under Statutory variation clause. For the tenders opening after roll out of GST All the bidders/tenders should ensure that they are GST compliant and their quoted tax structure/rates are as per GST law"