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Tamil Nadu › Ministry of Railways

NRH/PER - Renewal of Comprehensive Annual Maintenance Contract for Three Numbers of 80 TR capacity HVAC units including Chiller Plant, Air Handling Unit, Indoor Cassette / High wall Units in OPD Bloc…

Ministry of RailwaysOffice of The Dy.CEE/CW/PER Southern Railway Chennai

Chennai

Est. value ₹27.6 L · EMD ₹55,200 · Closes 30 Oct 2026, 3:00 pm

Tender notice (PDF)

Ministry of Railways published this services tender on eProcure on 7 Oct 2026, for Chennai. The estimated value is ₹27.6 L and the EMD is ₹55,200. It closes on 30 Oct 2026, 3:00 pm IST. Tender ID 92480909 · Ref E_E_29_I_2026_11_RT05.

Timeline

  1. Published7 Oct 2026
    4:08 pm
  2. Closes30 Oct 2026
    3:00 pm

Key figures

Estimated value₹27.6 L

EMD₹55,200

Closing date30 Oct 20263:00 pm IST

Key facts

Contract type
Service - General · Expenditure
Tender type
Open
Tendering section
DRAWING
Bidding system
Single Packet System
Bidding style
Single Rate for Each Schedule Item
Validity of offer
60 days
Completion period
36 Months
Tender document cost
None
JV / consortium
Not allowed
Ranking order
Lowest to Highest
Expenditure type
Revenue
Pre-bid meeting
None
Inviting officer
Dy.CEE/CW/PERCW-WSHOP-PER-ELECTRICAL/SOUTHERN RLY

  • Complies with the Public Procurement (Make in India) Order 2017

  • The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM

  • Bidders from a country sharing a land border with India must be registered with the competent authority

About this tender

For complete description and other details, please refer to tender

Reference
E_E_29_I_2026_11_RT05
Tender ID
92480909
Bid type
Open/Advertised
Product category
Railway related Products
Organisation type
Central Govt. Ministry/Department
Location
Chennai
Portal
eProcure
Inviting authority
CW-WSHOP-PER-ELECTRICAL/SOUTHERN RLY

Schedule of work

ItemQuantityRailways’ estimated rateAmount
Schedule I · Comprehensive Annual Maintenance Contract for Three Numbers of 80 TR capacity HVAC units including Chiller Plant, Air Handling Unit, Indoor Cassette/High wall Units in OPD Block at New Railway Hospital, Perambur for First Year as per the maintenance schedules and scope of work {Note: - (i) Price to be quoted inclusive of 18% GST (ii) The service would be subject to GST Act. and rules applicable from to time}
1CAMC of Chiller Plant - (4 x 20TR) 80 TR3 Numbers₹2,04,362.78₹6,13,088.34
2CAMC of Air Handling unit - 18 TR1 Numbers₹36,712.07₹36,712.07
3CAMC of Air Handling unit - 8 TR1 Numbers₹15,875.44₹15,875.44
4CAMC of Air Handling unit - 5 TR2 Numbers₹10,219.80₹20,439.60
5CAMC of Cassette type unit - 1 TR7 Numbers₹1,984.44₹13,891.08
6CAMC of High wall type unit - 1.5 TR9 Numbers₹2,976.66₹26,789.94
7CAMC of Cassette type unit - 1.5 TR15 Numbers₹2,976.66₹44,649.90
8CAMC of Cassette type unit - 2 TR22 Numbers₹3,968.88₹87,315.36
9CAMC of Cassette type unit - 2.5 TR2 Numbers₹4,961.10₹9,922.20
10CAMC of Cassette type unit - 3 TR1 Numbers₹5,953.32₹5,953.32
Schedule II · Comprehensive Annual Maintenance Contract for Three Numbers of 80 TR capacity HVAC units including Chiller Plant, Air Handling Unit, Indoor Cassette/High wall Units in OPD Block at New Railway Hospital, Perambur for Second Year as per the maintenance schedules and scope of work {Note: - (i) Price to be quoted inclusive of 18% GST (ii) The service would be subject to GST Act. and rules applicable from to time}
1CAMC of Chiller Plant - (4 x 20TR) 80 TR3 Numbers₹2,14,580.92₹6,43,742.76
2CAMC of Air Handling unit - 18 TR1 Numbers₹38,547.67₹38,547.67
3CAMC of Air Handling unit - 8 TR1 Numbers₹16,669.21₹16,669.21
4CAMC of Air Handling unit - 5 TR2 Numbers₹10,730.79₹21,461.58
5CAMC of Cassette type unit - 1 TR7 Numbers₹2,083.66₹14,585.62
6CAMC of High wall type unit - 1.5 TR9 Numbers₹3,125.50₹28,129.50
7CAMC of Cassette type unit - 1.5 TR15 Numbers₹3,125.50₹46,882.50
8CAMC of Cassette type unit - 2 TR22 Numbers₹4,167.33₹91,681.26
9CAMC of Cassette type unit - 2.5 TR2 Numbers₹5,209.16₹10,418.32
10CAMC of Cassette type unit - 3 TR1 Numbers₹6,250.99₹6,250.99
Schedule III · Comprehensive Annual Maintenance Contract for Three Numbers of 80 TR capacity HVAC units including Chiller Plant, Air Handling Unit, Indoor Cassette/High wall Units in OPD Block at New Railway Hospital, Perambur for Third Year as per the maintenance schedules and scope of work {Note: - (i) Price to be quoted inclusive of 18% GST (ii) The service would be subject to GST Act. and rules applicable from to time} (Item Directory - Not Applicable)
1CAMC of Chiller Plant - (4 x 20TR) 80 TR3 Numbers₹2,25,309.97₹6,75,929.91
2CAMC of Air Handling unit - 18 TR1 Numbers₹40,475.05₹40,475.05
3CAMC of Air Handling unit - 8 TR1 Numbers₹17,502.67₹17,502.67
4CAMC of Air Handling unit - 5 TR2 Numbers₹11,267.33₹22,534.66
5CAMC of Cassette type unit - 1 TR7 Numbers₹2,187.85₹15,314.95
6CAMC of High wall type unit - 1.5 TR9 Numbers₹3,281.77₹29,535.93
7CAMC of Cassette type unit - 1.5 TR15 Numbers₹3,281.77₹49,226.55
8CAMC of Cassette type unit - 2 TR22 Numbers₹4,375.69₹96,265.18
9CAMC of Cassette type unit - 2.5 TR2 Numbers₹5,469.62₹10,939.24
10CAMC of Cassette type unit - 3 TR1 Numbers₹6,563.54₹6,563.54
Total₹27,57,294.34

Bids quote a rate in rupees for each item · The total matches the advertised value.

Documents

Documents to submit

Commercial-Compliance

  • Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional
    1. The Tenderer should attach self-attested copy of PAN CARD and photo identification in support of their identity.
    2. The documents attached to the tender documents should be clear and legible for evaluation of tenders, proper care to be taken in this regard.
    Document required

  • A copy of document to be uploaded containing the following details: Name of the tenderer/ contractor, Validity of DSC, Complete address with pincode, Contact Phone / Mobile Number.

    Document optional

  • Scanned copy of GST Registration Certificate has to be enclosed No

    Document required

  • A copy of NEFT form duly filled in the details as necessary along with a cancelled Cheque to be uploaded. (The tenderer/ contractor not having NEFT form may down load the empty NEFT form available in documents site)

    Document optional

  • The tenderer shall quote item wise rate and advice to inspect the site before quoting the rates, all tools and plants shall be arranged by the contractor.

    Document optional
Show all 14

Technical-Compliances

  • I/We also hereby agree to abide by the Indian Railways Standard General Conditions Of Contract, with all correction slips up-to- date and to carry out the work according to the Special Conditions of Contract and Specifications of materials and works as laid down by Railway in the annexed Special Conditions/Specifications, Schedule of Rates with all correction slips up to date for the present contract.

    Document optional

  • I/We also agree to keep this tender open for acceptance for a period of 60 days from the date of opening of the tender.

    Document optional

  • I/We offer to do the work for Dy.CEE/CW/PER, at the rates quoted in the attached schedule and hereby bind myself/ourselves to complete the work in all respects within the period of completion stipulated in the tender document, from the date of issue of letter of acceptance of the tender. The amount as stipulated in the tender document is herewith forwarded as Bid Security. Full value of the Bid Security shall stand forfeited without prejudice to any other right or remedies in case my/our Tender is accepted and if:

    1. I/We do not execute the contract documents as stipulated in performance guarantee clause of GCC as detailed in general instructions.
    2. I/We do not commence the work within seven days after receipt of orders to that effect.
    Document optional

  • I/We hereby Confirm that the rates, rebates and/or other financial terms, if any, quoted by us in the relevant fields of the Financial Bid page will only be the ruling terms for deciding the inter-se ranking, and any such condition having financial repercussions, if quoted by us anywhere else including attached documents shall not be considered for deciding inter-se ranking.

    Document optional

  • However, Railways shall have the right to incorporate any such condition quoted by us, in the contract, at their discretion, if contract is placed on us.

    Document optional

  • I/We have read the various conditions attached/ referred to in this tender document, and agree to abide by the said conditions. Yes

    Document optional

  • The bidder whether sole proprietor / a company or a partnership firm / registered society / registered trust / HUF / LLP etc if they want to act through agent or individual partner(s), should submit along with the tender, a copy of power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person, specifically authorizing him/them to sign the tender, submit the tender and further to deal with the Tender/ Contract up to the stage of signing the agreement except in case where such specific person is authorized for above purposes through a provision made in the partnership deed / Memorandum of Understanding / Article of Association /Board resolution

    Document required

  • ANNEXURE VA incorporating all correction slips if tenderer is a partnership, JV,HUF, LLP etc. ( Click here to download Format)

    Document required

Eligibility

Special Financial Criteria

  • T1-Annual Turnover The bidder should have an annual financial turnover not less than 1.5 times the advertised Bid value during the last three previous financial years and in the current financial year up to the date of opening of the tender. The audited balance sheet reflecting financial turnover certified by chartered accountant with her stamp, signature and membership number shall be considered.

    Document required

  • T2-Liquidity The bidder should have access to or has available liquid assets, lines of credit and other financial means to meet cash flow that is valued of 5 % of the estimated bid value net of applicant's commitments for other contracts. The audited balance sheet and / or banking reference certified by chartered accountant with her stamp, signature and membership number shall be submitted by the bidder along with bid.

    Document required

Special Technical Criteria

  • The bidder should have satisfactorily completed in the last three previous financial years and the current financial year up to date of opening of the tender, one similar single service contract for a minimum of 35 % of advertised value of the bid. Completed service contract includes on-going service contract subject to payment of bills amounting to at least 35 % of the advertised value of the bid.

    Document required

  • Similar Service Contract means The tenderer should have executed the following work: " Maintenance of Window / Split / Package type Air- Conditioning plants/Water Coolers in Central / State Government or their PSUs " (Ref: Electrical /HQ/SR letter no. E.252/I/8/G Dtd. 04-09-2023)

    Document required

Partnership firm/Joint Venture (JV) / Hindu Undivided Family (HUF) / Limited Liability Partnership (LLP) etc.

  • Please submit a certificate in the prescribed format (please download the format from the link given below). Non submission of the certificate, or submission of certificate either not properly filled in, or in a format other than the prescribed format shall lead to summary rejection of your offer. ( Click here to download the Format of Self Certification)

Terms & conditions

Check Lst

  • GST Certificate

  • PAN Card

  • Annexure VA if bidder is a partnership,JV,HUF,LLP etc.

  • Power of Attorney or Authorization Letter

  • Audited Balance Sheet for previous three financial Year and Liquidity Certificate- Financial Eligibility Criteria Document.

  • Completion Certificate/ Performance Certificate for similar nature of Work - Technical Eligibility Criteria Document

Bidder declarations (12)

Undertakings

  • I/We agree that until a formal agreement is prepared and executed, acceptance of this tender shall constitute a binding contract between us subject to modifications as may be mutually agreed to between us and indicated in the letter of acceptance of my/our offer for this work.

  • All the required/supporting documents should be scanned and uploaded.

  • I/we the tenderer (s) am/are signing this document after carefully reading the contents.

  • I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.

  • I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/we have verified the content of the document from the website and there is no addition, no deletion or no alteration to the content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of work or final payment of the contract, the master copy available with the railway Administration shall be final and binding upon me/us.

  • I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and attachments in proof of the qualification requirements.

  • I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer and same shall be binding upon me/us.

  • I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully responsible for the correctness of the information and documents, submitted by us.

  • I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/ member of the partnership firm/LLP/JV/Society/Trust.

  • I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during process for evaluation of tenders, it shall lead to forfeiture of the Bid Security and may also lead to any other action provided in the contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understand that my/our offer shall be summarily rejected.

  • I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the award of the contract, it will lead to termination of the contract, along with forfeiture of Bid Security/Security Deposit and Performance guarantee and may also lead to any other action provided in the contract including banning of business for a period of upto two year.

  • I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border with India and certify that I am/We are not from such a country or, if from such a country, have been registered with the competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to be considered (evidence of valid registration by the competent authority is enclosed)

Fees & money

EMD
₹55,200
Tender fee
None

Important dates

Published
7 Oct 2026, 4:08 pm IST
Bidding starts
16 Oct 2026
Closes
30 Oct 2026, 3:00 pm IST

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