AMC for VPR & BRM machines of KALUGAPUTMASH for the period of Two year (02 Years) with M/s SRB INTERNATIONAL Pvt. Ltd. NEW DELHI for service and spares.

• Please submit your bank details i.e.Name of the Bank along with Bank Branch Code, Account Number, IFSC Code, and PAN Number, GST Registration, ESIC Registration.

  Document required

• Please furnish list of plant and Machinery available on hand own and proposed to be inducted own and hired to be given separately for the subject work.

  Document required

• Please furnish list of personal, organization available on hand and proposed to be engaged for the subject work.

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• Tenderer must submit certificate/documents as applicable as per Clause 14 Part I of GCC 2022.

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Technical-Compliances

• Tenderer must submitted the Certificate (Annexure -V & V A) as uploaded in tender document section.

  Document required

• Tenderer will submit list of personnel available on hand in organization and proposed to be engaged for the subject work.

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• Tenderer must read clause 16 of Tender Form (Second Sheet) of Part-I of Standard General Conditions of Contract regarding employment/partnership etc. of retired railway employee. He must upload the statement/declaration and/or permission as required according to the aforesaid clause.

  Document required

• Tenderer must submit a copy of certificate stating that all their statements/documents submitted along with bid are true and factual . Proforma is attached at documents section as per Indian Railways Standard General Conditions of Contract-2022.

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• I/We have summited an undertaking that the Firm/Company/LLP is not blacklisted or debarred by Railways as per Clause 14 of GCC-2022. As per HQ PRYJ letter No. 276.W/51/Correction/Code & Manual date 18.11.2020, tenderer should submit the undertaking for not being blacklisted or debarred by Railway or any other Ministry/Department of Govt. of India from participation in tenders as on the date of submission of bid. Further before issue of letter of acceptance, tenderer will submitt a undertaking that they are not blacklisted or debarred by Railway or any other Ministry/Department of Govt. of India from participation of tenders/contracts as on the date of opening of bid.

  Document required

• The tenderer/s shall not increase his/their rate in case the Railway Administration negotiates for reduction of rates. Such negotiations shall not amount to cancellation or withdrawal of the original offer and rates originally quoted will be binding on the tenderer/s.

• The tenderer/s shall submit an analysis of rates if called upon to do so.

• The tenderer/s is/are advised to visit the site of work and investigate actual conditions regarding nature and conditions of soil, difficulties involved due to inadequate stacking space, due to built up area around the site, availability of materials water and labour probable sites for labour camps, stores, godowns, etc. They should also satisfy themselves as to the sources of supply and adequacy for their respective purpose of different materials referred in the specifications and indicated in the drawings. The extent of lead and lift involved in the execution of works and any difficulties involved in the execution of work should also be examined before formulating the rates for complete items of work described in the schedule.

• Conditional tenders are liable to be rejected.

• In terms of Railway board letter No. 94/CE-I/CT/4(Pt-II) dated 19.11.2003, Financial capacity, capability and past performance of an intending bidder will be examined before awarding the work to him/her.

• NOTICE TO PUBLIC BODIES The contractor shall give to the Municipality, Police and other authorities all notices that may be required by the law and obtain all requisite licenses for temporary obstructions, enclosures and pay all fees, taxes and charges which may be leviable on account of his own operation in executing the contract. He should make good any damage to adjoining premises whether public or private and provide and maintain any light etc. required in night.

• Tender/ Contract documents consist of

  1. NIT published on IREPS portal,
  2. Tender forms- First Sheet and Second Sheet of Part-I of GCC,
  3. Special Conditions/Specifications of Contract,
  4. Schedule of approximate quantities,
  5. Standard General Conditions of Contract and Standard Specifications for Materials and Works of Indian Railway, 2010/2021 as amended/corrected upto latest Correction Slips,
  6. North Central Railway Unified Schedule of Rates-2010/2021 as amended / corrected upto latest Correction Slips,
  7. All general and detailed drawings pertaining to this work which will be issued by the Engineer or his representatives (from time to time) with all changes and modifications.
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• The Bid Security should be paid as per Clause 05 of Instruction to tenderer of GCC 2022.

• The vehicles and equipment of contractors can be used by Railway Administration in case of accidents or natural calamities involving human lives, and payment in respect of that would be made by operating the item as a non scheduled item.

• The schedule of quantity is only approximate and may vary as per site condition. Any items of USSOR-2010/2019/2021 may be added or deleted as directed by Engineer-in-charge to complete the work in all respect.

• Contractor will issue identity cards to all his supervisors/laborers working at site as per Proforma given by Railway.

• Tenderer must read clause 10 of TENDER FORM (Second Sheet) Annex-I of Indian Railway Standard General Conditions of Contract regarding eligibility criteria.

• The Bid Security deposited with the tender of successful tenderer will be retained as part of security deposit which will be 5 percent of the value of work awarded. The balance amount of security deposit will recovered on account bills of the work @ 6 percent till it reaches upto 5 percent of the value including Bid Security or as per Clause 5 of Instruction to tenderer of GCC 2022.

• Rates are inclusive of all taxes/octroi, license fee, royalty charges etc. legally leviable by State, Central Govt. and/or any other local authority.

• Performance Guarantee The successful bidder shall have to submit a Performance Guarantee (PG) in accordance to para 16(4) of Part II of GCC 2022

Special Conditions

• The service covers visit for O4 VPR (Russian Duomatic machines) and 1 Russian BRM machine of KALUGAPUTMASH deployed over NCR. Each service visit will be of one day consisting of 08 Hours. Qty for each visit, additional hours and travelling distance cannot be assessed at this stage however it will be on actual demand. The 8 hours will be counted from the time the Service Engineer starts attending the machine.

• The Service Engineer may be required to work beyond the normal 8 hours per day to complete the job and the rate for extra hours will be paid.

• Spares anticipated to be replaced under AMC (Two years) will be as per the price list of spares issued by M/s SRB International Pvt. Ltd., Noida. The quantity for each item cannot be assessed at this stage and the order shall be placed as per actual requirement during service attention and break down.

• Requirement of spares will be ordered by railway through various order time to time as and when required against AMC contract. The Firm must supply the ordered materials as soon as possible. FOR shall be office premises of the DSK/TMD/JHS, JHANSI.

• All spare parts supplied against AMC will be warranted for a period of 09 (Nine) months from the date of delivery or 06 (six) months from the date of fitment on machines, whichever is earlier.

• In case of breakdown/emergency the service engineer must reach the site within Three (03) days (Excluding the day of intimation) of receiving information through representative, telephone, FAX, E-Mail or written letter. In case the service engineer fails to reach site within 03 days (Excluding the day of intimation), 25% of Service Charges will be deducted from the charges of that particular visit as penalty.

• Travelling charges will be paid from New Delhi to site of work and back to New Delhi as per accepted rate Km will be considered as per railway shortest route.

• The Service Engineer will be required to attend all items of checklist (Annexure-D) as well as the attentions advised by the Railway at site. Service Engineer should carry all tools, equipment, drawing etc. which can be required at site. The copy of the checklist duly filled up shall have to be submitted the Railway along with the bill.

• The spares will be incidental to repairs/service attention. The Service Engineer will have to replace the defective parts by new one during attention, if made available by Railways from its stock. The payment of such spares, which has been provided by the Railways, will not be made separately under AMC. The released parts will be property of railway and the same will be returned to the Railways.

• On completion of job during each visit the service representative shall submit a service report which needs to be signed by the SSE/SE/JE in-charge as a token of confirmation that the visit as the contract has been made and the engine attended to.

• The service representative shall also submit the recommendation regarding the requirement of spares for healthy running of the machine, including the maintenance spares which may be procured well in advance enabling the service representative to carry out the job during each visit so that service visit can be limited.

• The contractor shall raise his bill in the printed form of the company.

• During the period of contract if it is found that the contractor is not able to discharge his duties to the satisfaction of the Railway Administration it would be open for the Railway Administration to terminate the contract as per general condition of contract.

• Fall Clause If the Annual Maintenance or Service Contract including supply of spare parts for maintenance of "JSC Kalugaputmash" Make VPR & BRM Machines is contracted at a lower rate with any other Railway/Unit during the currency of the proposed contract between M/s SRB International Private Limited and North Central Railway, the lower rate will automatically be applicable in this contract.

• The date of the completion of AMC will be two years i.e. 2026- 2027 & 2027-2028 and the validity of contract will be up-to 31.03.2028

• Tenderers are advised to go through the 'SPECIAL CONDITIONS' thoroughly which are incorporated in tender document before quoting the rates

• Tenderer must submit a copy of certificate stating that all their statements/documents submitted along with bid are true and factual . Proforma is attached at documents section as per Indian Railways Standard General Conditions of Contract-2022.

• 'Letter of Credit (LC)' system has been adopted as an option to make payment in Works tenders invited on IREPS. All special conditions related to LC have been enlisted in file named 'Letter of Credit Conditions', which is available in Tender Documents. Tenderer must go through this file to receive payment through Letter of Credit.