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Odisha › Ministry of Railways

GEAR OIL Part No: S2 G 80W90 in mild steel non-able barrels for New Track Machines. Make:- HPCL/IOCL/BHARAT SHELL/BALMER LAWRIE/BPCL/GULF OIL CORPORATION Only. (Note: As per Approved Make/Brand by Re…

Ministry of RailwaysOffice of the Sr Divisional Materials Manager DRM Building, PO- Modipara, Sambalpur

Bhubaneswar

EMD Not required · Closes 26 Oct 2026, 3:00 pm

Tender notice (PDF)

Ministry of Railways published this goods tender on eProcure on 7 Oct 2026, for Bhubaneswar. no EMD is required. It closes on 26 Oct 2026, 3:00 pm IST. Tender ID 107206358 · Ref 40266287.

Timeline

  1. Published7 Oct 2026
    10:29 am

Key figures

Estimated valueNot published

EMDNot required

Closing date26 Oct 20263:00 pm IST

Key facts

Contract type
Goods · Expenditure
Tender type
Open - Indigenous
Tendering section
40
Bidding system
Single Packet
Evaluation
Itemwise/Consigneewise
Validity of offer
90 days
Tender document cost
None
Ranking order
Lowest to Highest
Pre-bid meeting
None
Inspection agency
CONSIGNEE
Approved sources
Not restricted
MSE reservation
Not reserved
Make in India
MII policy is not applicable for cases with Estimated Value is less than 5 Lacs
MSE purchase preference
25% of the quantity, within 15% of the lowest price
Inviting officer
Sr.DMM/ECoR/SBPSAMBALPUR/DIV/ECOR
F.O.R
Destination
Payment Terms
100% payment against receipt and acceptance of material by consignee.

  • The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid

  • Complies with the Public Procurement (Make in India) Order 2017

  • The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM

About this tender

For complete description and other details, please refer to tender

Reference
40266287
Tender ID
107206358
Bid type
Open/Advertised
Product category
Railway related Products
Organisation type
Central Govt. Ministry/Department
Location
Bhubaneswar
Portal
eProcure
Inviting authority
SAMBALPUR/DIV/ECOR

Items & delivery

Delivery schedule

Applies to
For all items
Completion
Within 30 Days

Item 1 PL 81806112099

GEAR OIL Part No: S2 G 80W90 in mild steel non-returnable barrels for New Track Machines. Make:- HPCL/IOCL/BHARAT SHELL/BALMER LAWRIE/BPCL/GULF OIL CORPORATION Only. (Note: As per Approved Make/Brand by Recommendation of Committee on '' Policy on Procurement of spares of Track machines" available in Annexure-II, Vide Authority: Railway Board Letter No.2016/Track/III/TK/4 dated 29.06.2016.) To be supplied in non-returnable barrel.

Total quantity1,050Litre
Warranty
30 Months after the date of delivery
Stock category
Non Stock
Inspection agency
CONSIGNEE

Delivery destination

SSE/TM/SD/BLGR, ECOROdisha

Documents

Documents to submit

Commercial-Compliance

  • FOR Destination door delivery basis. No other FOR condition will be applicable.

    Document optional

  • Warranty :30 months from the date of delivery.

    Document optional

  • All the bidders/tenderers should insure that they are GST complaint and their quoted tax structure/rates as per GST Law and HSN Code

    Document optional

  • Validity of the offer to be 90 days.

    Document optional

  • Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

Eligibility

Special Eligibility Criteria

  • Railway reserves the right to procure the Tendered item from the manufacturer (based on the status of MSE/NSIC/UDYAM etc or any other valid statutory document) or their authorized dealers/agents.The authorized dealer/Agent should submit tender specific authorisation from the OEM/Manufacturer along with the bid.

  • The bidder should submit the satisfactory past performance credentials of supplying same/Similar item (Similar means goods/items of relevant category) to any zonal railways /production units etc within last 05 (five) Financial Year and current Financial Year up to the date of tender opening. Only such offers shall be eligible for placement of order. The bidder should submit documentary proof i.e R-Note, Inspection certificate along with Supplied PO,CRN/CRAC of GeM Contract etc in support of their claim of credentials /past performance along with offer. If the bidder submits only the PO copies, then railway reserves the right to verify the performance against such P.O from the IMMS database. Only if satisfactory performance is found against such completed P.O then only the performance shall be considered as eligible.

Terms & conditions

Statutory Variation Clause

  • Statutory Variation in taxes and duties, or fresh imposition of taxes and duties byState/ Central Governments in respect of the items stipulated in the contract (and notthe raw materials thereof), within the original delivery period stipulated in the contract,or last unconditionally extended delivery period shall be to Railways' account. Onlysuch variation shall be admissible which takes place after the submission of bid. Noclaim on account of statutory variation in respect of existing tax/duty will be acceptedunless the tenderer has clearly indicated in his offer the rate of tax/duty considered inhis quoted rate. No claim on account of statutory variation shall be admissible onaccount of misclassification by the supplier/ contractor. SVC ( Statutory VariationClause) will be applicable within the validity of the Contract as per Clause No 3 ofGeneral Conditions of Tender in ECoR Tender Conditions uploaded in website as wellas attached with this tender.

Standard Governing Conditions

  • The contract shall be governed by latest version (along with all correction slips) of IRS conditions of contract & General Conditions of Contract, ECoR tender terms andconditions uploaded in the IREPS website, Special conditions mentioned in the tenderschedule, Attachments in the tender schedule, if any, and Corrigendum published, ifany.

Commercial-Compliance

  • Tenderers/Bidder should go through the 'Revised Tender Document dated. 23.12.2020' available in the IREPS website before submitting their offer especially the clauses 4.0, 5.0 of the instructions to the Tenderers pertaining to EMD and SD. Please note that as per latest guidelines. Non compliance of EMD and SD clause may lead to non consideration of the offers of the firms who are not exempted as specified in the above clauses.

Other Conditions

  • Inspection by consignee.

  • Documents to be submitted with materials(1)OEM/Manufacturers Test/Inspection Certificate.(2)Suppliers warranty Certificate.(3)Certificate issued by the local agent/Dealer stating that the materials were procured by them from OEM for supplying against this Railway PO.(4)Delivery Chalan(3 Copies)- Optional.(5)GST Invoice(3 Copies)

  • All other Terms and Conditions as per tender conditions of East Coast Railway Stores Department.

    1. All the Bidders/tenderers should ensure that they are GST compliant and theirquoted tax structure/rates are as per GST Law.
    2. In case the successful tenderer isnot liable to be registered under CGST/IGST/SGST/UTGST Act, the Railway shalldeduct the applicable GST from his /their bills under reverse charge mechanism anddeposit the same to the concerned tax authority.
    3. The offers shall be evaluatedbased on the GST rate as quoted by each bidder and the same will be used fordetermining the inter se ranking. While submitting offer, it shall be the responsibility ofthe bidder to ensure that they quote correct GST rate and HSN number.
    4. Purchaser shall not be responsible for any misclassification of HSN number orincorrect GST rate if if quoted by the bidder.
    5. Wherever the succeful bidder invoicesthe goods at GST rate or HSN number which is different from that incorporated in thePurchase Order, payment shall be made as per GST rate which is lower of the GSTrate incorporated in the Purchase Order or billed.
    6. Any amendment to GST rate orHSN number in the contract shall be as per the contractual conditions and statutoryamendments in the quoted GST rate and HSN number, under SVC.

  • Micro & Small Enterprises should specifically mention about their being MSEs andsubmit documentary evidence in support of the same. If you are not a MSE or aconsortia of MSEs formed by NSI, please indicate percentage of sub contracts inexecution of this tender that will be from Micro and Small Enterprises(information willbe in % terms with 6 fields; Micro owned by SC, Micro owned by ST, Micro owned byOthers, Small industry owned by SC, Small industry owned by ST, Small industryowned by others).

  • The ranking will be as per auto generated financial tabulation statement throughIREPS only.

Special Conditions

  • SD-Security Deposit shall be 5 percent of total value of the contract and shall betaken from all vendors for contract value above Rs.25 lakh subject to the applicableexemption. Tenderers/Bidders should go through the conditions for Tender Documentw.e.f. 23.12.2020 available in IREPS website before submitting their offer especially the Clause 13.0 of General Conditions of Tender of Section-II for Security Deposit(SD) & latest Railway Board letter No 2020/RS(G)/779/16 dated 27.11.2020. Pleasenote that as per latest guidelines, non compliance of EMD and SD clause may lead tonon consideration of offers of the firms who are not exempted as specified in theabove clauses.

  • EMD Clause EMD will be applicable as per Clause NO 6.0 of Instructions toTenderers for e-tender of East Coast Railway available in IREPS . Vendors who arenot exempt from paying the EMD must submit the EMD alongwith their BID as per the tender document failing which their offer will be summarily rejected without any backreference. All Vendors, exempted from submitting EMD, irrespective of type of tender,i.e. single, Limited or Open, shall be required to sign a bid securing declaration IIREPS at the time of bidding, failing which their offer will be rejected.

Bidder declarations (4)

Check List

  • The bidder should go through the Tender Documents consisting of Instructions toTenderers, General Tender Conditions and Special Conditions of Tender, and agree &confirm to abide by the Instructions to tenders, General Tender Conditions, IRSconditions of Contract and Special Conditions of Tender.

  • The bidder should agree to supply the tendered stores at the rates quoted by him inaccordance with the IRS conditions of Contract and [or] Special Conditions and [or]other Conditions specified/attached with the tender.

  • Have you gone through the Clause No 6.0 for deposit of Earnest Money as indicatedin Instructions to Tenderers and 13.0 for Security Deposit (SD) as indicated in GeneralConditions of Tender in ECoR Tender conditions uploaded in IREPS website as wellas attached with this tender.

  • Tenderer's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the tender document Corrigendum if any.

Preferences & relaxations

Fees & money

EMD
Not required
Tender fee
None

Important dates

Published
7 Oct 2026, 10:29 am IST
Closes
26 Oct 2026, 3:00 pm IST

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