Browse all bidsMinistry of Railways
PCMM OFFICE, GM BUILDING COMPLEX, NCR HQ, SUBEDARGANJ Allahabad
Delivers to
Allahabad
Ministry of Railways published this goods tender on eProcure on 7 Oct 2026, for Allahabad. No EMD is required. It closes on 20 Nov 2026, 10:55 am IST. Tender ID 107206455 · Ref 82265437.
Item 1 PL 82016136
| Consignee / place | Quantity |
|---|---|
| CMS/AGC, NCRUttar Pradesh | 4,650 Numbers |
| CMS/CNB, NCRUttar Pradesh | 18,150 Numbers |
| MEDICAL DIRECTOR/ALD, NCRUttar Pradesh | 1,29,840 Numbers |
As a tenderer we hereby confirm that we have gone through tender condition no 35 of Instruction to tenderers and IRS Conditions of Contract 2025 and do hereby confirm that none of our sister concerns or affiliates (having common partner/director/promoter/owner/ holding company decision control etc.) have participated in this tender.
Please enter the percentage of local content in the material being offered.
Please enter 0 for fully imported items, and 100 for fully indigenous items.
The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.
Inspection by Consignee.
The Firms offer for placement of purchase order will be considered only after remitting Registration Fee with any Zonal Railways and the copy of receipt is to be submitted to the Purchasing Authority.
MSE register firm to please indicate whether they are registered with any of the following Micro & Small Enterprises (MSE) agencies : District industries Centres, KVIC, KVIB, Coir Board, NSIC, Directorate of Handicraft & Handloom or any other body specified by Ministry of MSME. [Name the agency clearly] b] If tenderer is registered with any of the above mentioned agencies, please indicate the terminal validity date of registration and also indicate whether the Enterprise is owned by SC ST or Women. The Quantity to MSE shall be upto 25% including 3% for woman owned MSE & 4% for SC/ST owned MSEs and only be considered if valid certificate issued by nominated agencies is uploaded along with tender. If document is not uploaded this benefit will not be given to tenderer.
Bidders must submit a certificate as per Annexure-19 of 'Instructions to Tenderers and General Conditions of Tender for Supply Contract (For Indigenous Tenders)' Amendment no. 25 along with the bid for compliance of OM dated 23.07.2020 of Department of Expenditure, Ministry of Finance. If such certificate given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law.
The remaining shelf life of the offered product should not be less than 80% of the total shelf life or it should not be older than 6 months from the date of manufacture (whichever is more) at the time of supply. In specific cases, CMD/CHD may relax this condition on case basis with the written undertaking by the manufacturing firm that the firm will replace unused quantity free of cost before the expiry date of that item with fresh batch. A strict watch has to be kept in all cases of such relaxation.
The Mandatory form enclosed herewith should be filled & attached/uploaded by the participating firm along with e- bid/offer.
Each strip/packet/bottle that contains the drug should have a printing/stamping with inedible ink as N.C. Railway not for sale in open market. Firms are advised to put their Holograms on their products/cartons. CMD's will have the discretion to modify this clause in cases wherever necessary.
The change of manufacturing firm's name after placement of PO is normally not done. Decision of Purchaser for contracts placed by him will be final in such cases. It can be done only if the new manufacturing firm is also registered with Railways and is the 3rd party manufacturer of the PO holder and is inspected by Railways.
Analysis report for each batch from manufacturer's own laboratory/Govt. recognized laboratory must accompany the consignment without fail on supply of each batch of medicine.
Proper execution & completion of the contract is the sole responsibility of the firm participating in the tender, even if the supply is made through authorized distributor / supplier (as per firm's authorization in the tender offer).
Make in India The firm has to certify that the item offered meets the minimum local content and shall give details of the location at which the local value addition in made.
Tenderers should furnish his GSTIN with copy of registration with his offer.
All bidders/tenders should ensure That they are GST compliant and their quoted tax structure/rates are as per GST Law.
This Railway reserves the right to cancel the purchase order if the firm does not supply the product within expiry of delivery period.
Make in India Policy as per Railway Board letter No. and 2015/RS(G)/779/5 dated 03.08.2017 and 2015/RS/(G)779/5/13/06/2018.
Tenderer are advised that in all purchase below Rs.5 lakh the Std. payment term will be 100 percent on Receipt Note. Offers making for any other terms are liable to be rejected and no complaint will be entertained.
Successful tender should submit an undertaking that he will pay GST Collected from Railway within due date and upload the payment details in GSTIN to enable Railway (purchaser) to obtain input tax credit.
In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, The railway shall deduct the applicable GST from His/their bills under reverse charge Mechanism (RCM) and deposit the same to the concerned tax authority.
Payment shall be made as per GST rate which is lower of the GST rate incorporated in the purchase order or billed.
Name and address of Distributor, if any.
Name and address of Manufacturer approved by Railway Board.
Brand, Pack size, composition, MRP and HSN code of the Product.
Product offered by the firm should be available in open retail market for sale by same brand name and one product sample or/outer paper package or/label from injection vial (as applicable) must be submitted with the tender. (For imported medicines photocopy of product packing is sufficient if it contains detailed information). Brand name, detailed composition and name of the manufacturer of the offered brand must be mentioned.
The offers shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number.
Wherever the successful bidder invoices the goods at GST rate or HSN code number which is different from that incorporated in the purchase order; payment shall be made as per GST rate which is lower of the GST rate incorporated in the purchase order or billed.
Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.
Tenderers are advised to ensure that the materials are invariably stamped with manufacturers name, month and year of manufacturer as may be detailed in the drawing / specification of the material, so that warranty can be correctly acted upon.
Tenderer must quote FOR destination rates, movement by road only, clearly indicating the transport charges / freight element separately. Tenderer not accepting the term are likely to be passed over without any further references to the firm.
Details of authorised dealer submitted/ uploaded in offer.
Whether manufacture unit registered with Railway.
MRP of offered brand to be mentioned in remarks column of the financial bid.
The rate should be clearly mentioned for per unit basis and not for pack/strip.
The firm should certify that the brand quoted in the tender is the same as is marketed by it in the general market.
The firm should quote only BRAND which is approved by Railway and should not be Generic or Branded Generic. However, if a Zone / PU finds that certain drug/ pharmaceutical product required is not available in the list of firms / product list uploaded on the website, they may resort to purchase from a firm / product not included in the uploaded list, after recording the specific reasons on their respective files ( As per Railway Board letter No.208/H/4/1/DP (Policy) dated- 13.09.2019).
Firms approved by Railway Board for the tendered item will only be considered.
One product sample i.e. photograph of strip of medicine or / outer paper package or label of injection vial or bottle phial must be uploaded at time of quoting for tender on IREPS.
Printing of Drug Standards on strip or preparation by manufacturers to comply with IP/USP/BP/Euro/Pharmacopoeia Standards.
The firm should be registered with Railway Boards letter No.2018/H/4/1/DP (policy) New Delhi, Dated- 20.12.2018, 4.1.2019, 15.1.2019 & 25.1.2019 except for proprietary items.
Vide Railway Board letter No.2018/H/4/1/DP (Policy), dated 27/01/2020. Mention the name and address of the Drug Stores of the city from where the medicine can be procured in open market.
Check each criterion against the tender notice before you bid.
100% payment against receipt, inspection, availability of test protocol report and acceptance of material by the consignee at destination.
After completion of supply to all consignees, the supplier will submit the consolidated post-supply bill together with copies of receipted challan & inspection certificate.
Any variation in GST will be allowed on production of documentary evidence within the original delivery period. However, variation due to miss-classification/ Change in Turn over will not be allowed. While submitting bill the firm will give declaration that any additional input tax credit benefit if become available to supplier, the same shall be passed on to purchaser without any undue delay.
Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor.
IRS Conditions of Contract The contract shall be governed by latest version (along with all correction slips) of IRS conditions of contract, and all other terms and conditions incorporated in the tender documents.
Inspection of the material will be done by the respective consignee.
The Evaluation Criteria for this tender will be Item wise/ consignee wise Value of the offer.
Validity Tenderers to quote minimum 120 days validity of offers.
The firm should furnish the following IN REMARK FILED while submitting the tender offer
In case of the rates of items in P.O is more then Maximum retail price (MRP) mention in the packaging/ Product, consignee shall immediately write a letter to concerned purchase officer for issue of amendment for lower rates only after receipt of amendment, bill should be passed.
The items having expiry date provision, should not be less than 80 percent of the total shelf life or it should not be older than 06 month from the date of manufacturing ( whichever is more ) at the time of supply. Shelf life not required for items having no expiry date provision.
In case of road delivery, the date of delivery at destination (consignee's end) shall only be treated as delivery date irrespective of F.O.R. / F.O.T. condition mentioned elsewhere in the contract / tender.
SD exempted.
Firm will attach import license, if the quoted material is imported one.
If material is imported one, firm will submit bill of entry alongwith the supply of material.
IRS TERMS AND CONDITIONS will be APPLICABLE as per attached filename " IRS_Conditions_of_Contract_2025.pdf " and "INSTRUCTIONS TO TENDERERS AND GENERAL CONDITIONS OF TENDERS FOR SUPPLY CONTRACT will be APPLICABLE IN THIS TENDER as per attached filename "New Instructions to Tenderers and General Conditions 25.pdf" on the IREPS WEBSITE "WWW.IREPS.GOV.IN" under the link "PUBLIC DOCUMENTS-- STORES/SUPPLY" on its "NORTH CENTRAL RAILWAYS" page and under "Stores Deptt".
Drug for longest expiry date may be supplied (Minimum 18 month at the time of supply). However the remaining shelf life of the offered product should not be less than 80% of total shelf life or it should not be older than 6 months from the date of manufacturing at the time of supply.
Whenever drug samples on analysis are found to be not conforming to standards, the firms / suppliers are required to replace the whole batch free of cost with another batch to all the consignees, irrespective of whether the batch has been used completely / partially or not.
The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored. Denial of this condition not recommended.
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