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Commercial-Compliance

• "Bidders must submit a certificate as per ANNEXURE-19 of "Instructions to Tenderers and General Conditions of Tender for Supply Contract (For Indigenous Tenders)" Amendment no. 25(uploaded on dt.20.07.2026) along with the bid for compliance of OM dated 23.07.2020 of Department of Expenditure, Ministry of Finance. If such certificate given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law."

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• EMD-The offers not accompanied by requisite EMD as given in para 5.0 of Instructions to tenderers & General Conditions of tenders for supply contract will be summarily rejected, unless falling in exempted category. The firm claiming exemption from EMD should clearly indicate valid reasons for such claim duly Submitting a bid securing declaration as per ANNEXURE- 16 of Instructions to tenderers & General Conditions of tenders for supply contract. Exemption from submission of EMD by MSEs shall also be governed by para 3.0 of Instructions to tenders and General conditions of tenders for supply contact. Special attention be taken of para 3.0 (B) (d) [Traders and agents are not eligible to avail the benefits extended under the Public Procurement Policy for MSEs.] and para 3.0 (B) (f) [In case, the tendered item is restricted for placement of bulk orders on approved sources, then the criteria for placement of orders on MSEs under the Public Procurement Policy for MSEs will additionally require that the MSE firms are one of the valid approved sources for the tendered item.]

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• This tender is governed by Purchase preference for the Make in India policy. As per the Government of India Make in India policy, it is mandatory that, the bidder shall give self-certification for local content in the quoted item (goods) at the time of tendering for tenders value more than Rs. 10 crores [Ref: Para- 3.2.4 b(i) of instructions to the tenderers]. However, at the time of supply for all contracts above INR 10 Crore, the contractor/ supplier shall be required to give local content certification duly certified by cost/ chartered accountant in practice. For cases where it is not possible to provide certification by Cost/Chartered Accountant at the time of supply, the supplier is permitted to provide the certificate for local content from Cost/Chartered Accountant after completion of the contract or at the time of submission of bill. In case the contractor/ supplier does not meet the stipulated local content requirement and the category of the supplier changes from Class-I to Class-II/ Non-local or from Class-II to Non-local, a penalty of 10% of the portion of contract for which the stipulated local content requirement in not met, will be imposed. However, contract once awarded shall not be terminated on this account. Please note - The necessary certificate of local content must be signed with UDIN/relevant similar Nos. for statutory auditor or cost accountant whichever is applicable, documents without UDIN number shall be construed as non submission of CA certificate and 10% penalty shall be deducted from the bill.

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• Micro/Small Enterprise (MSE) are eligible for benefit/preferential treatment as per para 3.0 of Instructions to Tenderers and General Conditions of Contract (for Indigenous Tender), therefore such MSE firms must enclose the relevant documents as per the tender conditions. The bidders are also required to furnish "Udyam Registration Number" in their offer.

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• 1. The 'Class-I local supplier'/ 'Class-II local supplier' at the time of tender, bidding, or solicitation shall be required to indicate the percentage of local content and provide self-certification if the estimated value is less than 10 Cr. that the item offered meets the local content requirement for 'Class-I local supplier'/ 'Class-II local supplier', as the case may be. They shall also give details of the location(s) at which the local value addition is made.
  2. The percentage of Local Content entered by the bidder in their techno-commercial offer for classification as a Class-I or Class-II Local supplier for the tendered item(s), in accordance with the Make in India policy, shall be deemed as their self- certification of local content. In addition to this, unless explicitly stated otherwise in the offer, the bidder's manufacturing plants and facilities shall be considered as the location(s) where local value addition is carried out for the tendered item.
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Please enter the percentage of local content in the material being offered.

Please enter 0 for fully imported items, and 100 for fully indigenous items.

The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Special Eligibility Criteria

• 1. Relevant Past performance for Regular orders:

  1. Regular Order: Bulk/regular/entire quantity order will be placed on manufacturers or their authorized agents with satisfactory past performance for the tendered item (with same/equivalent drawing/specification) within last 3 Financial years and current Financial year upto date of tender opening for minimum 20 percent of the total tendered quantity against a single purchase order/contract to any Zonal Railways/ PUs/CORE shall only be eligible for full/bulk order. Other sources may be considered for developmental order, provided the firm submits documentary proof in support of their credentials/satisfactory performance.
  2. All other offers can be considered only for developmental order upto 20 percent of the net procurable quantity provided tenderer is a manufacture or their authorized agents or registered with any of the Zonal Railways/PU/CORE for the tendered item [Or for the item having same description, but of different sizes/ratings/capacities].
  3. The onus of submission of requisite documents in support of satisfactory past performance of supply i.e Receipt Notes/CRN of railways/CRAC of GEM /Inspection certificate along with proof of acceptance by consignee, capacity & capability credential, M&P required for manufacturing tendered item, T&P, Technical manpower, in house testing facilities, MSE credentials, financial credential PAN no/ ITCC etc.) along with their e-offer regarding 'Bulk order' or 'Developmental order' lies with the tenderer. In case the tenderer do not submit the requisite documents as detailed above along with their e-offer, the tender will be decided on the basis of their past supp]y performance records as available with NCR [if any] .
  4. Furnishing of false declaration shall render termination of contract and further action as per terms and conditions of contract. In case the tenderers do not submit the requisite documents as detailed above along with their offer, the tender will be dealt as per extant rule and no back reference will be made in this regard. Note - In case tenderer participates as an authorized agent, then the Performance as required above shall be that of principal authorizing the agent. It may so happen that the agent has credentials of past supply for a different Principal but this will not be considered as performance for placing bulk order in case of change of Principal.
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• 2. "Capacity-cum-Capability" for Developmental order: The firms not complying the condition of bulk order as per para 2.5.3 (a) above may be considered for developmental order upto 20 % of NPQ. For consideration of developmental orders upto 20% of NPQ, the tenderers/bidders must be able to demonstrate their Capacity-cum-Capability to manufacture the tendered item. For this purpose they should submit along with their offer, documented past performance reports for the tendered item [or for the item having same description, but of different sizes/ ratings/ capacities] , details of M&P, testing facilities, QAP (if available), technical manpower available with them, registration for the tendered item [or for the item having same description, but of different sizes/ ratings/ capacities] with any of the Zonal Railways/PSUs/CORE or any other details as may be warranted as per the technical specification and drawing. Such tenderers are to note that non submission of such documents shall be taken as their not having any such past performance and/or capacity, and their offer shall be considered further as per extant rules and no back reference in this regard will be made to them.

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• THIS TENDER COMPLIES WITH PUBLIC PROCUREMENT (PREFERENCE TO MAKE IN INDIA), ORDER 2017- Revision Regarding issued by Ministry of Commerce and Industry order No. P- 45021/2/2017-PP(BE-II) dated 16.09.2020. Tenders must furnish the information giving the percentage of local content. Please refer to para 3.2 of Instruction to Tenderers and General Conditions of Tenders for Supply Contract version_25 dated 20.07.2025 (uploaded on IREPS on 20.07.2026).

Payment Terms

• "100% payment against online CRN generated through UDM issued by Gazetted Officer of the consignee."

Statutory Variation Clause

• Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor.

Standard Governing Conditions

• IRS Conditions of Contract The contract shall be governed by latest version (along with all correction slips) of IRS conditions of contract, and all other terms and conditions incorporated in the tender documents.

Other Conditions

• 1. Inspection to be done by Consignee.
  2. Consignee should verify that the following has been complied: "Documentary evidence for genuineness of spares i.e. genuine purchase slip/certificate from the OEM/ authorized dealer along with the original manufacturers test certificates & warranty certificate shall be submitted at the time of delivery to consignee."

• IRS TERMS AND CONDITIONS will be APPLICABLE as per Indian Railway Standard (IRS) Conditions of Contract, 2025 dt: 11.09.2025 (attached) and INSTRUCTIONS TO TENDERERS AND GENERAL CONDITIONS OF TENDERS FOR SUPPLY CONTRACT (attached) will be APPLICABLE IN THIS TENDER as per filename NewInstructionstoTenderersGeneralConditions_25.pdf having UPLOAD DATE 20.07.2026. on the IREPS WEBSITE "WWW.IREPS.GOV.IN" under the link "PUBLIC DOCUMENTS -- GOODS & SERVICES" for organization "Indian Railway", Department "Stores" , Zone- "North Central Railway" under Admin unit- "NCR HQ".

• In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/ under reverse charge mechanism (RCM) and deposit the same to the concerned tax authority.

• The OEM/Authorized Dealers/Agents must comply the following conditions, failing which their offer(s) will be ignored:

  1. In a tender, either the authorized agent/dealer on behalf of the principal /OEM or the Principal/OEM itself can bid but both cannot bid simultaneously for the same item in the same tender.
  2. If an authorized agent/dealer submits bid on behalf of the Principal/OEM, the same agent/dealer shall not submit a bid on behalf of another Principal/ OEM in same tender for the same item/product.

• Deviation(s) in respect of those parameters/clauses, which are part of the technical specification, would be treated as technical deviation (s). Bidders are advised to bring those deviation(s) clearly in the technical deviation statement. In case, these deviations are not indicated in the technical deviation statement, it will be presumed that offer is as per the tendered specification in all respects. Any ambiguity shall be to the disadvantage of the bidder.

• The offers shall be evaluated based on the GST rates as quoted by each bidder and same will be used for determining the inter se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate if quoted by the bidder. Wherever the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed.

Special Conditions

• Security Deposit will be applicable in the tender as per Para 6.0 of INSTRUCTIONS TO TENDERERS AND GENERAL CONDITIONS OF TENDERS FOR SUPPLY CONTRACT_25 dated 20.07.2026 (uploaded on IREPS on 20.07.2026).