HQ_Med_Cath_GTE_ZRC_Zonal Rate Contract for supply of PH NO:.(158300) PTCA GUIDE WIRE, TIP LOAD 0.6GF, TIP RADIOPAQUE LENGTH 16CM, SPRING COIL LENGTH 16CM, POLYMER SLEEVE WITH SLIP COAT (HYDROPHILIC…

Commercial-Compliance

• EARNEST MONEY DEPOSIT(EMD) EARNEST MONEY DEPOSIT (EMD) shall be deposited by all vendors for tenders with estimated value above Rs. 10 Lakhs as per this office OPO 13/2025 for EMD & SD (OPO Copy attached to the tender) subject to the applicable exemptions:

  1. EMD shall normally not be called against Limited tenders with estimated value up to Rs. 25 lakhs (including single tenders, global limited tenders) and Open Tenders with estimated value upto Rs. 10 lakhs. If considered necessary, authority competent to issue tender may incorporate the condition to call for EMD even in such limited tenders, on a case to case basis.
  2. MSEs irrespective of relevance of product category registered with the UDYAM (UDYAM Registration Certificate) will be exempted from payment of earnest money in terms of Rly Bd Lr. No. 2022/RS(G)/363/1 dated 21.09.2022.
  3. Other Railways and Government departments in terms of Rly Bd Lr. No. 2004/RS(G)/779/11 dated 24.07.2007.
  4. Indian Ordnance Factories in terms of Rly Bd. Lr. No. 92/RS(G)363/1 dated 08.04.1993.
  5. PSUs owned by the Ministry of Railways and PSUs for the group of items that are manufactured by them in terms of Rly Bd. Lr. No. 2003/RS(G)779/5 dated 10.09.2004.
  6. Vendors registered with South Central Railway for the trade group of the item tendered upto their monetary limit of registration.
  7. Vendors appearing on the approved vendors list of RDSO/PUs/ CORE (As available on IREPS/UVAM), subject to approval status being valid on the date of tender closing.
  8. Vendors registered with Railway Board/SCR for supply of medicine, medical equipment and consumables shall be exempted from submission of EMD for these items.
  9. In the tenders issued against PAC, EMD shall be mentioned in tenders as the EMD exemption is applicable for OEMs in whose favor PAC is issued but not to the authorized agent. KVIC shall be exempted from EMD for items supplied by them. Note:
     1. There shall be no exemption to such bidders from submitting EMD and SD for all tenders published during the period of time they are disqualified as per declaration signed by them.
     2. If authorized agents participate on behalf of OEM/vendors appearing on the approved vendor list of RDSO/PUs/CORE, such authorized agents cannot claim EMD exemption based on its own or its OEM/Approved vendors MSE certificate.
     3. OEMs are not exempted from payment of EMD where the OEM has participated in the tender and requests to place order on their authorized agent.
     4. Offers submitted without EMD will be summarily rejected.
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• Security Deposit : Security Deposit: The Security Deposit amount for this tender shall be 5% of the value of the contract subject to Max. Rs. 50 lakhs as per this office OPO 13/2025 (attached to the tender document). There shall be no exemption from submission of Security Deposit (SD) for any tender or by any tenderer except following:

  1. The store contract cases of value upto Rs. 25 (Twenty five) lakhs.
  2. Other railways and government departments in terms of Railway Board Lr. No. 2004/RS(G)/779/11 dt.24.07.2007.
  3. Indian Ordnance Factories in terms of Rly Bd. Lr. No.92/RS(G)363/1 dated 08.04.1993.
  4. PSUs owned by the Ministry of Railways and PSUs for the group of items that are manufactured by them in terms of Rly Bd. Lr. No. 2003/RS(G)779/5 dated 10.09.2004.
  5. Vendors registered with Railway Board/South Central Railway for the trade group of the item tendered shall be exempted from SD for orders valued up to their monetary limit of registration.
  6. Vendors appearing on the approved vendors list of RDSO/PUs/CORE (As available on IREPS/UVAM), subject to approval status being valid on the date of tender closing.
  7. Vendors registered with Railway Board/SCR for supply of medicine, medical equipment and consumables shall be exempted from submission of SD for these items.
  8. In the tenders issued against PAC, OEM in whose favor PAC has been issued shall be exempted from submitting SD. KVIC shall be exempted from SD for items supplied by them. Note
     1. There shall be no exemption to such bidders from submitting EMD and SD for all tenders published during the period of time they are disqualified as per declaration signed by them. Note
     2. Wherever SD has been exempted, for any reason, and the supplier fails to supply goods as per conditions of contract, as amended from time to time, Purchaser shall have right to levy damages from the supplier for failing to comply with the contractual conditions, not by the way of penalty, an amount equal to SD amount, as would have been applicable if the contract was with a non- exempted vendor. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly.
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• The purchaser will accept internationally accepted alternative specification which ensure equal or higher quality than the specification mentioned in the tender specifications. However, the decision of the Purchaser in this regard shall be final. In this connections, attention of tenderer is invited to the "Statement of Deviations" from tender specification which should invariably be filled and submitted along with the offer and further copies of the alternative specifications offered should be uploaded along with the offer.

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• Firms are advised to submit the check list as per Annexure-1, attached to the tender document.

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(Please refer this office OPO 13/2025 regarding EMD & SD attached to the tender)

Please enter the percentage of local content in the material being offered.

Please enter 0 for fully imported items, and 100 for fully indigenous items.

The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Other Conditions

• The tenderer has to clearly mention the NEFT details of their authorized distributor matching with IREPS vendor code on whom the P.O has to be placed.

  Document required

• Each strip/packet/bottle that contains the product should have a printing/stamping with indelible ink of FOR INDIAN RAILWAY USE ONLY- NOT FOR SALE. Firms are advised to put their holograms on their products/cartons.

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Special Eligibility Criteria

• Procurement shall be made only from Manufacturers (or) Authorized importers of foreign manufacturers holding a valid import licence issued by the competent authority (or) authorized dealers holding tender-specific authorization from their manufacturers / Importers. The bidder shall submit documentary evidence in support of their claim, failing which the offer is liable to be rejected.

  Document required

• The Manufacturer / Importer (or their authorized dealer on behalf of Manufacturer / Importer) shall have successfully supplied at least 20% of the tendered item/items during last 3 years, prior to and excluding the tender opening date, to S.C.Rlys / other Zonal Rlys /Railway Production Units or to various Hospitals of Central Govt/ State Govt./ Hospitals of PSUs and documentary evidence such as CRAC /Receipt Note /Proof of acceptance of material by consignee must be furnished along with their offer, failing which the offer is liable to be summarily rejected with out back reference. However, in cases where the tenderers are having satisfactory past supply performances of tendered items for stock items with SCR, the supply performance data available in iMMIS with SCR shall be taken into consideration while evaluating the offers of the tenderers.

  Document required

• In case authorized dealer participates in the tender, the past performance of their Manufacturer/Importer will be considered. Wherever the authorized dealer is bidding on the basis of the Manufacturer/Importer credentials, an undertaking by the Manufacturer/Importer to ensure the execution of the work as per the terms and conditions of the tender must be enclosed along with offer.

  Document optional

• Tenderers are advised to submit Valid Import license for imported items.

  Document required

• The offered product should possess ISI/BIS/ISO (Product Certificate) or CE or US-FDA Certificate, firm has to submit valid document/certificate. If this condition is not applicable for the tendered item, the firm should clearly indicate the same in their offer. The applicability or waival of this condition is at the discretion of Railway (user department) which will be final. Firm has to provide images/outer cartons of offered product while participating in the tender. And sample has to be arranged on the advice of Medical Officer certifying technical suitability (to access compatibility & Quality), if required.

  Document required

• Firms are advised to pay the EMD as specified in the tender schedule, in accordance with this office OPO No.13/2025 (a copy of the said OPO is attached to the tender). OEMs are not exempted from payment of EMD where the OEM has participated in the tender and requests to place order on their authorized agent.

  Document required

Payment Terms (Indigenous Offer)

• 100% payment against receipt, inspection and acceptance of material by the consignee at destination.

Payment Terms (Import Offer)

• 90% of the payment shall be made against irrevocable L.C on proof of inspection certificate (from the nominated inspection agency) and shipment documents within 30 days of receipt of shipping documents as specified in the contract. Balance 10 % payment shall be made within 90 days of receipt of goods in India, and on submission of Warranty Bank Guarantee and / or other documents as specified in the Contract.

Statutory Variation Clause

• Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor.

Option Clause

• The purchaser shall be entitled to vary the total order quantity up to + 30% anytime within the delivery period (including extended delivery period and even at the time of ordering) by giving suitable notice on the same price and terms and conditions, even if the supply of original ordered quantity is completed before the last date of scheduled delivery. The + 30% option clause can be operated in one or more than one installment as long as the total variation in quantity does not exceed the limit of 30% of ordered quantity. For operation of (+) 30% option clause, the increase in quantity with respect to the order quantity can be done by giving suitable delivery schedule for the enhanced quantity and the tenderer shall be bound to accept the quantity so ordered on the basis of his original offer. In case letter of acceptance were issued for multiple consignees with the same all inclusive rate, then option clause will be operated up to 30% of the letter of acceptance quantity for any of the consignee.

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Standard Governing Conditions

• The tender shall be governed in terms of IRS Conditions of Contract w.e.f September 2025 which was circulated vide Railway Board Ltr No. 2024/RS(G)/779/11 Dt: 11.09.2025 (Copy enclosed to this tender document in two parts i.e. Part 1 and Part 2).

• GENERAL TENDER CONDITIONS The Contract shall also be governed by latest version (along with all correction slips) of General Tender Conditions and Instructions to Tenderers for e-tenders (attached to the tender document).

Commercial-Compliance

• Tenderers to acknowledge having read and also accept the "IRS CONDITIONS OF CONTRACT", "GENERAL TENDER CONDITIONS", "INSTRUCTIONS TO TENDERERS FOR E-TENDERS", and "Annexure-1 and 2" attached to this tender document.

General Instructions

• Railway is not bound to accept the lowest or any tender or to assign any reason for doing so and Railway reserves the right to accept/cancel any tender in respect of the whole or any portion of the items specified in the Schedule annexed (or Tender Schedule) and the Contractor shall be required to supply the same at the rate quoted.

• Vendors may please note that giving intimation regarding the tender in Global open tender cases or giving limited tender enquiry does not guarantee the suitability of offer for placement of purchase order. Railway reserve the right to place purchase order subject to fulfilment of Technical/Commercial eligibility conditions/tender conditions.

Other Conditions

• BY CONSIGNEE