SELF PROPELLED LIGHT WEIGHT MOTOR TROLLEY

• Tenderers shall confirm the following declaration failing which the offers are likely to be ignored. " I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India. I certify that this bidder is not from such a country or,if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. Where applicable, evidence of valid registration by the Competent Authority shall be attached.

• For PUBLIC PROCUREMENT POLICY (Preference to Make in India ), please refer Para 16.0 Part B of Southern Railway Tender Conditions

• Delivery of Material Free Till Destination, Unloading at Destination is under the Scope of the Supplier

• TPI ( wherever applicable) 1). TPI Inspection at OEM's premises. 2). Tenderers may refer Annexure 13 of SR Tender conditions under the https://www.ireps.gov.in/ireps/upload/repository/railway/582/161/public/SR_Tender_Conditions_Ver_1_0_2026.pdf 3). TPI Agency will be governed by Railway Board Letter No.2022/RS(G)/779/8 Dated.04.01.2023.

• 11.Bank Guarantee towards Warranty obligation ( wherever applicable) For items like machinery and Plant, Costly equipment, capital spares, the tenderer, wherever called upon to do so, shall furnish a Bank Guarantee of 10% of Material value to cover their warranty obligation. The model proforma of the Warranty/Guarantee bond is annexed as Annexure 5.3. It would be the responsibility of the contractor to ensure that Bank Guarantee (BG) required to be submitted by them, should be sent directly by the issuing Bank under registered Post to the concerned Purchasing Authority and, in no case should be brought by the tenderer. That is to say, the firm shall not involve themselves in transmission of the BG between the issuing bank and the purchaser.

• Time preference clause is not applicable in this Tender

• PVC Clause Not applicable - in this Tender

• Clause

  1. LD will be levied as per terms and conditions of railways. ( Wherever required )
  2. Wherever applicable, and firm fails to submit ePBG/SD amount within time frame, railway reserves the right to cancel LOA duly imposing appropriate pre-determined charges

• Have you quoted in the prescribed proforma

• Have you kept your offer valid for 90 days.[validity of 120 days is required for items of Machinery and Plants]

• Have you quoted price on the basis of free delivery to destination, indicating the break up

• Tenderers to acknowledge having read and also accept the Tender Conditions for Electronic Tenders as available at Southern Railway Stores Documents link in the e-procurement website

• Have you attached any performance statements with your offer For proof of supply to other railways / production units copy of Purchase Order, Inspection certificate and receipt note / certificate must be uploaded. Non- submission of such vital documents may be taken as their not having any such past performance.

• Please check our website before submitting offer, whether any corrigendum to the tender has been issued or not.

• The submission of e-PBG/SD/EMD (whereever Applicable) ------------------------------------------------------------------------------ The submission of e-PBG/SD/EMD (whereever Applicable) in the form of a Demand Draft, method has been discontinued with effect from 15/12/2023, as per RBI letter number BD(T) No.S-1013/17.01.002/2023-24, dated 12/12/2023, and Sr.DFM/TVC Letter number No.A112/TVC/BR&SUS, dated 13/12/2023. Henceforth, you are requested to remit the e-PBG/SD amount directly to the Southern Railway Account Number 03518501011 through digital payment methods such as NEFT/RTGS. If the firm fails to submit ePBG/SD amount within time frame, railway reserves the right to cancel LOA duly imposing appropriate pre-determined charges

• SD (if applicable) may be submitted in the form of BG,FDR or through NEFT/RTGS Bank Guarantee ( Whereever Applicable)

  1. BG shall be executed on the Non-Judicial Stamp Paper with appropriate value prevailing in the concerned state.
  2. As per GCC 2022, Non-Judicial Stamp Paper shall be purchased in the name of the BG executing bank. The Non-Judicial Stamp paper shall be purchased prior to the date of execution of the BG.
  3. Sr.DFM/TVC shall be the beneficiary of the BG.
  4. The BG number and date shall be mentioned at the top of each page of the BG. Signatures of two witnesses with complete names and addresses shall be placed on the last page of the BG below the signatures of the bank officials.
  5. Direct confirmation shall be obtained from the BG executing bank. However, legal vetting of the BG shall be obtained as per the General Procedure in Vogue. Deeds for extension of the validity of the BG need not be sent for legal vetting. (Ref. Law Officer/TVC Letter No. V/C.356/6/BG/2023/Law/TVC,dated 21/06/2023)
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• Non Execution of PO within Delivery period --------------------------------------------------------- In case firm fails to execute the contract within original or extended delivery period, the purchaser will be entitled to impose LD for extension of delivery period or may decide to cancel the contract by imposing General Damages, LD/GD will be levied as per terms and conditions of railways.

• Packing Condition -------------------------- Material Should be Securely packed and with Delivery Note.

• In case of any damage during supply, the consignment will be rejected, and the consignor will be liable to take back the product from the consignee.

• Necessary Certificates and documents should be attached along with the material.

• BOM & other documents ( whereever applicable) ------------------------------------------------------------------ GA drawing | BOM | and QAP shall be submitted to the consignee for approval within 15 days from the date of the Purchase Order. The consignee shall approve the same within 15 days.

• Sample (If asked by the consignee) ------------------------------------------- One sample must be sent prior to bulk supply for inspecting the quality of the product. Sample shall be submitted to the consignee for approval within 15 days from the date of the Purchase Order. The consignee shall approve the sample within 15 days.

• Note to Firm In case of any damage during supply, the consignment will be rejected, and the consignor will be liable to take back the product from the consignee.

• Note to bidders As per Southern Railway Tender Condition 3.4.1 (C) -attached below Manufacturer may note that an agent can represent only one firm in a tender and any manufacture cannot submit more than one offer Against a tender through different sole selling agents or one offer directly and Other offers through sole selling agents, in other words, in a tender, either the Indian agent on behalf of the Principle/OEM or Principal/OEM itself can bid but both cannot bid simultaneously for the same items/product in the same tender. In such a situation all the offers will be rejected. Also a "100% Indian Subsidiary" of the foreign firm cannot bid through another agent. The Relation between the Principal/OEM & Agent or Indian Subsidiary(100% or Otherwise) should be contractually established and clear.

• The item shall be supplied free of cost at the office of the Consignee, at the following address: Sr.Section Engineer, Small Track Machine, Southern Railway, Near Rail Kalyana Mandapam, QAC Road, Kollam, Kerala, Pin-691001, Phone 7994458236, 8921779426

• Split Clause ----------------- Splitting of Quantity is not applicable - in this Tender

• Despatch by road and materials should be delivered at the door step of the consignee at free of cost

• Special condition Materials should be supplied as per RDSO specification

Bidders are advised to bring such deviation(s) clearly in the technical deviation statement.

In case, this deviation is not indicated in the technical deviation statement, it will be presumed that offer is as per the tendered specification in all respect.

Any ambiguity in this regard or any other respect shall be to the disadvantage of the bidder.

Further, Suppliers shall ensure that the materials are invariably stamped with manufacturers name and month & year of manufacture as may be detailed in drawing/specification of material to enable correct reckoning of warranty.

The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored. [Denial of this condition not recommended]

The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the IRS Conditions of Contract and [or] special Conditions and [or] other Conditions specified/attached with the tender.

6. Bidders shall confirm and certify on the behalf of the tenderer including its constituents as under:

• I/we the tenderer (s) am/are signing this document after carefully reading the contents.

• I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.

• I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/we have verified the content of the document from the website and there is no addition, no deletion or no alteration to the content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of contract or payment, the master copy available with the railway Administration shall be final and binding upon me/us.

• I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and attachments in proof of the qualification requirements.

• I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer and same shall be binding upon me/us.

• I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully responsible for the correctness of the information and documents, submitted by us.

• I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/ member of the partnership firm/LLP/JV/Society/Trust.

• I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during process for evaluation of tenders, it shall lead to forfeiture of the EMD and may also lead to any other action provided in the contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understand that my/our offer shall be summarily rejected.

• I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the award of the contract, it will lead to termination of the contract, along with forfeiture of Security Deposit and may also lead to any other action provided in the contract including banning of business for a period of upto two year.

• I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border with India and certify that I am/We are not from such a country or, if from such a country, have been registered with the competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to be considered (evidence of valid registration by the competent authority is enclosed)