eProcureOpenGoods

Balmerol Rope Lube Oil-1000

Ministry of Railways

Zonal Head Quarters, East Block, First Floor Gadag Road Hubli

Delivers to

Hubli

Overview

25 facts from the tender

Ministry of Railways published this goods tender on eProcure on 7 Oct 2026, for Hubli. No EMD is required. It closes on 2 Nov 2026, 10:30 am IST. Tender ID 107207089 · Ref 80261087.

Timeline

Published7 Oct 2026 · 3:25 pm
Closesin 22d 18h2 Nov 2026 · 10:30 am

Bidding

Bid type: Limited
Contract type: Goods · Expenditure
Tender type: Limited - Indigenous
Tendering section: P 3
Bidding system: Single Packet
Evaluation: Itemwise/Consigneewise
Validity of offer: 120 days
Tender document cost: None
Ranking order: Lowest to Highest
Pre-bid meeting: None
Approved sources: Not restricted
MSE reservation: Not reserved
Make in India: MII policy is not applicable for cases with Estimated Value is less than 5 Lacs
MSE purchase preference: 25% of the quantity, within 15% of the lowest price
F.O.R: Destination
Payment Terms: 100% Payment against R.Note.

Buyer

Inviting authority: STORES/SOUTH WESTERN RLY
Organisation type: Central Govt. Ministry/Department
Product category: Railway related Products
Location: Hubli
Portal: eProcure
Inspection agency: CONSIGNEE
Inviting officer: PCMM/SWRSTORES/SOUTH WESTERN RLY

Important dates

Published: 7 Oct 2026, 3:25 pm IST
Closes: 2 Nov 2026, 10:30 am IST

Declarations by the buyer

The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid
Complies with the Public Procurement (Make in India) Order 2017
The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM

Items & delivery

1 item

Delivery schedule

Applies to: For all items
Completion: Within 60 Days
Rate of supply: PURCHASER RESERVES THE RIGHT TO MODIFY THE DELIVERY PERIOD AT THE TIME OF FINALIZATION AS PER REQUIREMEN

Item 1 PL 80011548

Balmerol Rope Lube Oil-1000 for lubrication of SS wire rope or similar (Packing - 18 Kgs/ Drum)

Total quantity: 594 Kg
Warranty: 30 Months after the date of delivery
Stock category: Stock
Inspection agency: CONSIGNEE
Quantity tolerance (±): 5 %age
Item Category: Normal
Permitted PO value variation: Max 8 lacs

Delivery destination

Dy.CMM(GSD)HUBLI, SWR

Karnataka

Documents

3 files

Documents to submit

Commercial-Compliance

Purchase Preference is applicable as per para 29 of SWR/MMD General Conditions Of Tenders For Supply Contract Dated: 06/10/2025 enclosed.
Document optional
Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.
Document optional

Other Conditions

Vendors may please note that giving intimation regarding the tender in open tender case or giving limited tender enquiry does not guarantee the suitability of offer for placement of purchase order. Railway reserves the right to place purchase order subject to fulfilment of Technical / Commercial eligibility conditions / Tender condition.
Document optional
Firms to submit GSTIN certificate
Document optional
All other terms and conditions are as per SWR/MMD General Conditions Of Tenders For Supply Contract Dated: 06/10/2025 & IRS conditions of contract. The same are attached.
Document optional

Eligibility

Special Eligibility Criteria

1. Supply should be as per tender description.
2. 1. The tenderer should have supplied subject item/tendered item/similar item (Balmerol Rope Lube Oil) for 20 % of tendered quantity, in at least one of the last THREEE FINANCIAL YEARS and current year up to the date of tender closing to Indian Railways or any other Government organizations. Copies of relevant document(R.Note, CRAC, Completion report from the consignee) proving supply of order qty have to be submitted along with tender in support of qty supplied in the relevant financial year.
  2. Bidder should submit order copy, Inspection certificate/RNote/CRN/Completion report/ Acceptance note etc towards the proof of their past performance along with the bid.
  3. The authorized agent/dealer should submit tender specific authorization letter from the OEM along with the bid.

Preferences & relaxations

EMD exemption

Check each criterion against the tender notice before you bid.

Commercial conditions

EMD: Not required
Tender fee: None

Terms & conditions

20 conditions

Statutory Variation Clause

Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor.

Standard Governing Conditions

IRS Conditions of contract The contract shall be governed by latest version (along with all correction slips) of IRS conditions of contract and SWR/MMD General Conditions Of Tenders for Supply Contract Dated: 06/10/2025 or latest and all other terms and conditions incorporated in the tender documents.

Commercial-Compliance

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items.The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.
The tenderers in their bids shall indicate the details of their Jurisdictional Assessing Officers (Designation, address & email ID). In case of a contract award, a copy of the LOA/Purchase Order shall be immediately forwarded by Purchaser to the Jurisdictional Assessing Officer mentioned in the Tenderers bid.
Bidders should confirm following certificate for Compliance.
1. I have read the clause 32 of the conditions of SWR/MMD General Conditions Of Tenders For Supply Contract Dated: 06/10/2025 attached with the tender regarding restrictions on procurement from a bidder of a country which shares a land border with India and on sub-contracting to contractors from such countries.
2. I certify that this bidder is not from such a country and will not subcontract any work to a contractor from such countries unless such contractor is registered with the Competent Authority. I also certify that this bidder will not offer any products/services of entity from such countries unless such entity is registered with the Competent Authority.
3. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered.
4. I hereby acknowledge that in the event of acceptance of my bid on above certificate and if the certificate is found to be false at any stage, the false certificate would be a ground for immediate termination of contract and further legal action in accordance with the Law. (Bidders confirming this certificate for Compliance shall select Yes in the Complied column. However, in case you do not confirm above certificate for Compliance, select NO in the complied column. In such cases you are required to submit the certificate for Compliance as per clause 32 of the conditions of SWR/MMD General Conditions Of Tenders For Supply Contract Dated: 06/10/2025 along- with their Bid/Offer.

Other Conditions

Inspection by Consignee against Manufacturer's Test Certificate.
Firm to mention HSN code of the quoted item

Special Conditions

EMD will be applicable as per para 5 of SWR/MMD General Conditions Of Tenders For Supply Contract Dated: 06/10/2025 enclosed.
Security Deposit SD will be applicable as per para 6 of SWR/MMD General Conditions Of Tenders For Supply Contract Dated: 06/10/2025 enclosed.
In case successful tenderer is not liable to be registered under CGST/GST/UTGST/SGST acts. Railway shall deduct the applicable from his/her bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority.

Show all 20

Quoted GST will be payable against documentary evidences. Firm to submit the invoice/bill clearly indicating the appropriate HSN and applicable GST rate thereon duly supported with documentary evidences.
GST Declaration Certificate Any additional input tax credit benefit, if become available to supplier, the same shall be passed on to purchaser without any undue delay.
Bidder is advised to go through complete tender schedule
1. DP extension clause: In case of delays in supply beyond the contractual delivery date, full LD will be levied and no request for LD waiver will be considered not withstanding any past instance of such waiver
2. Where Risk Purchase is not tenable or could not be made after breach of contract 10 percent General Damage may be imposed while rescinding the contract.
3. Tenderers attention is drawn to: Eligibility Criteria.
4. Cartel Formation condition as per clause 23 of SWR General Conditions Of Tenders For Supply Contract _Dated:06/10/2025 is also applicable.
5. Tenderers special attention is drawn to: Purchase Preference to MSE clause in the Special Conditions at Part-C,
6. All other Terms and conditions will be applicable as per IRS Conditions of contract and SWR tender document conditions as attached.
GD Term After breach of contract, General Damages may be imposed while rescinding the contract.
MSEs, who are interested in availing benefits under MSME Act, will enclose with their offer a copy of Udyam Registration Certificate only. MSE benefits will not be admissible based on any other document. However, traders/ authorized dealers will not be eligible for such benefit.
Time is the essence of contract. The contract will be placed on severable contract basis. The tenderer should note that as Contract shall be entered into on severable Contract basis only and therefore the P.O. will also be issued on severable contract basis where delivery of specific units of material shall be completed within each month or within specific period duly taking into account our delivery requirement.
As time is the essence of contract, the tenderers are to note the Railways required delivery schedule given in the tender schedule and quote accordingly. Vague delivery period or a very high delivery period compared to Railway s specific delivery period in the tender schedule may be considered commercially unresponsive and is liable to be ignored.
Warranty will be as per specification. If specification/Drawing doesn't specify any warranty, It will be as per IRS Conditions of contract
SVC Applicable within original delivery period subject to documentary evidence. However increase in taxes or duties on account of increase in turnover or misclassification or misapprehension of law shall not be allowed.
Firm to give declaration that any additional Input Tax Credit benefit, If become available to supplier, the same shall be passed on to purchaser without any undue delay.

Bidder declarations (15)

Check List

Have you furnished the statement of deviations [preferably nil]?
Have you attached any performance statements separately?
The criterion for evaluation of offers or deciding inter-se position of bidders shall be the all-inclusive rate received item-wise and or consignee wise for multi items or single item with multi consignees and as per tax regime as applicable on the date of tender opening for evaluation of offers to determine inter-se ranking position i.e. L1, L2, L3 etc
To be delivered at concerned destination. Delivery at single point is not acceptable. In case, tenderer quote for delivery of entire tendered quantity to one consignee against Railways requirements of delivery to multiple consignees, such offer shall be considered valid only for quantity required as per tender schedule by the consignee to whom delivery is offered by the tenderer and it shall be considered that there is no offer for remaining consignees
Have you quoted Mode of dispatch on FOR destination basis for free delivery at destination with rate structure clearly indicating the basic rate, GST and freight etc, up to destination [consignees premises].
OEC if demanded will be issued along with the PO. In case OEC is not honored by local or municipal authorities, the supplier has to bear the Octroi and other local duties as per IRS clause .
Have you read and accepted tender conditions?
Have you quoted the discount if any in the specified column only in IREPS?
Have you furnished Bank account details such as Name of the Bank and address, account no., MICR, IFSC code and type of account to facilitate EFT payment?
The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored. [Denial of this condition not recommended]
Firm to indicate make-model-brand offered if any.

Undertakings

Code of Integrity Declaration I/We have carefully gone through the IRS conditions of contract (included and uploaded along with the bid document) particularly Para 20 pertaining to "Code of Integrity, Misdemeanor and Penalties". I/We hereby certify that no other concerns or affiliates (such as having common partner/ director/promoter/owner/holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti-competitive practices. We understand that the offers of all such sister concerns including ours are liable to be rejected as per relevant provisions of IRS terms and conditions. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest, anti-competitive practices and obligation to proactive disclosures. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected at any stage.
I/We also confirm that Rates and other financial terms quoted in relevant column of financial bid will only be ruling terms for acceptance. Such terms quoted anywhere else should be ignored.
1. I/We hereby declare that in quoting the above price, we have taken into account the full effect of Input Tax Credit available under GST. We further agree to pass on any financial gain/benefit as may become available in future in respect of all the input tax credit on the date of supply by way of reduction in price and advise the purchaser accordingly. We also undertake that we are aware of the provisions of section 171 of the CGST Act and consequences thereof if we fail to comply with the same.
2. I/We shall file GSTR-1 and GSTR- 3B for transaction with Railways in due time preferably every month so that ITC benefit can be availed by Railway
I/ We agree to supply tendered stores in accordance with the IRS conditions of contract with all other conditions specified in the tender.

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Tender notice (PDF)