FILE CARD BOARD etc. – 31261299

Overview

25 facts from the tender

Ministry of Railways published this goods tender on eProcure on 7 Oct 2026, for Bilaspur. No EMD is required. It closes on 22 Oct 2026, 10:30 am IST. Tender ID 107207161 · Ref 31261299.

Timeline

Published7 Oct 2026 · 3:43 pm
Closesin 11d 13h22 Oct 2026 · 10:30 am

Bidding

Bid type: Open/Advertised
Contract type: Goods · Expenditure
Tender type: Open - Indigenous
Tendering section: 31
Bidding system: Single Packet
Evaluation: Itemwise/Consigneewise
Validity of offer: 90 days
Tender document cost: None
Ranking order: Lowest to Highest
Pre-bid meeting: None
Approved sources: Not restricted
MSE reservation: Not reserved
Make in India: MII policy is not applicable for cases with Estimated Value is less than 5 Lacs
MSE purchase preference: 25% of the quantity, within 15% of the lowest price
F.O.R: Destination
Payment Terms: 100% payment against R-Note.

Buyer

Inviting authority: GSD/NAGPUR/SOUTH EAST CENTRAL RLY
Organisation type: Central Govt. Ministry/Department
Product category: Railway related Products
Location: Bilaspur
Portal: eProcure
Inspection agency: CONSIGNEE
Inviting officer: Dy. CMM, MWSD, NGPGSD/NAGPUR/SOUTH EAST CENTRAL RLY

Important dates

Published: 7 Oct 2026, 3:43 pm IST
Closes: 22 Oct 2026, 10:30 am IST

Declarations by the buyer

The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid
Complies with the Public Procurement (Make in India) Order 2017
The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM

Items & delivery

1 item

Delivery schedule

Applies to: For all items
Completion: Within 60 Days

Item 1 PL 83900676

FILE CARD BOARD to Size- 25cm (W) x 35cm (L). on opening 50cm(W) & 35cm(L). Card board of 540GSM (+/- 5%) eco friendly recycle handmade paper. File should be punched & eyeleted with 4 nos aluminum eyelets- two on each flap at a distance of 1.5cm to 2 cm from the left edge of each flap & the gap should be 7.9cm between the eyelets. 2 nos of good quality cotton tag/lace of length approx 60 cm & dia 3-4 mm to be inserted in the tag holes & the end of the tag should be reinforced with metal/tin plate. File should be machine creased in center folding. Binding patti of 6cm width should be pasted ver

Total quantity: 16,000 Numbers
Warranty: 30 Months after the date of delivery
Stock category: Stock
Inspection agency: CONSIGNEE
Quantity tolerance (±): 5 %age
Item Category: Normal
Permitted PO value variation: Max 8 lacs

Delivery destination

GSD/NAGPUR, SECR

Maharashtra

Documents

20 files

Documents to submit

Commercial-Compliance

FOR DESTINATION Firm are advised to quote with delivery term FOR destination, if firm will offer with delivery term FOR ex Works and delivery by Road/Rail than firm shall dispatch the stores in such a way that it shall reach the ultimate consignee before terminal date of delivery mentioned in the contract. In such cases merely the dispatch of material within contractual delivery period does not mean that firm has supplied the material within contractual delivery period but it shall reach to ultimate consignee on or before contractual delivery period as date of supply of material.
Document optional
Firm should clearly state HSN code of eight digit and also mention that under which chapter and sub-heading of central excise tariff, their GST tariff falls. Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate if quoted by the bidder.
Document optional
Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.
Document optional

Technical-Compliances

1. Warranty/Guarantee shall be as specified in relevant specification. Where ever this clause is not covered in the specification, IRS Warranty/Guarantee clause will apply. Warranty/ Guarantee: 30 months from the date of commissioning.
2. The supplier shall depute their service engineer during the guarantee period to render free service immediately on receipt of call from the consignee.
Document optional

Eligibility

Special Eligibility Criteria

1. Tenderer with satisfactory past performance for the tendered item (with same/equivalent drawing/specification) within last 3 years for minimum 20 percent of the tendered quantity against a single order to any Zonal railway or railway PUs shall only be eligible for full/bulk order. Other sources may be considered for developmental order, provided the firm submits documentary proof in support of their credentials/satisfactory performance.
2. All other offers can be considered only for developmental order upto 20 percent of the net procurable quantity provided tenderer is a manufacture or registered with any of the Zonal Railways/PU/CORE or MSE firm for the tendered item [Or for the item having same description, but of different sizes/ratings/capacities] subject to their rate being lower than the rate of the lowest bidder eligible for bulk order.
3. The onus of submission of requisite documents (such as copies of Receipt note for stock items, receipt & acceptance for Non Stock items, capacity & capability credential, M&P required for manufacturing tendered item, T&P, Technical manpower, in house testing facilities, MSE credentials, financial credential PAN No/ITCC etc.) along with their e-offer regarding 'Bulk order' or 'Developmental order' lies with the tenderer. In case the tenderer do not submit the requisite documents as detailed above along with their e-offer, the tender will be decided on the basis of their past supply performance records as available with SECR [if any].
4. In case tenderer participate as an authorized agent, then the performance as required above shall be that of the Principal, authorizing the agent. lt may so happen that the agent has credentials of past supply for a different Principal but this will not be considered as performance for placing bulk order in case of change of Principal) Tenderer with satisfactory past performance for the tendered item (with same/equivalent drawing/specification) within last 3 years for minimum 20 percent of the tendered quantity against a single order to any Zonal railway or railway Pus shall only be eligible for full/bulk order. Other sources may be considered for developmental order, provided the firm submits documentary proof in support of their credentials/satisfactory performance.
Document required
Bidder to quote with Tender specific authorization as per Railway board guidelines directly from OEM and the purchaser shall confirm the genuiness of OEM authorization.
Document optional

Preferences & relaxations

EMD exemption

Check each criterion against the tender notice before you bid.

Commercial conditions

EMD: Not required
Tender fee: None

Terms & conditions

15 conditions

Standard Governing Conditions

IRS Conditions of Contract The contract shall be governed by latest version (along with all correction slips) of IRS conditions of contract, and all other terms and conditions incorporated in the tender documents.

Commercial-Compliance

The stores shall be dispatch duly insured by the firm.Insurance charges to be borne by the firm.
Purchase Preference to MSEs Micro and Small Enterprises who want to avail benefits under MSE policy are advised to submit UDYAM certificate only.Certificates such as SIC,DIC,UAM will not be considered and firm will be treated as non MSE firm.(Authority: Railway Board letter no. 2022/RS(G)/363/1 dtd 21.09.2022).
GSTIN No. of SECR:- Madhya Pradesh- 23AAAGM0289C1ZR, Maharashtra- 27AAAGM0289C2ZI, Odisha- 21AAAGM0289C1ZV and Chhattisgarh- 22AAAGM0289C1ZT.
Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the SECR General Tender Conditions 2019 and Correction Slip no. 002. Firm should also mention the place at where such value addition has been made.
Please mention HSN Code invariably. Any changes in GST due to changes shall be allowed during the original delivery period against documentary evidences, however same will not be allowed due to increase in turnover or misclassification.

Other Conditions

Inspection By Consignee after receipt against GC & TC.

Special Conditions

Consequence of Failure
1. In case firm fails to execute the contract within original or extended delivery period, the purchaser will be entitled to impose Liquidated Damages(LD) for extension of Delivery Period or may decide to cancel the contract by forfeiting the Security Deposit submitted by the firm.
2. In case where SD has been exempted for any reason, and the supplier fails to supply goods as per the conditions of the contract , as amended from time to time, Purchaser shall have right to levy damages from the supplier for failing to comply with contractual conditions not by way of penalty, an amount equal to SD amount, as would have been applicable if the contract was with a non - exempted vendor. These damages shall be treated as outstanding recoveries against the vendor and dealt accordingly.
The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the IRS Conditions of Contract , General Tender Condition of SECR 2019, Correction Slip No.001, 002, 003,004,005,006,007,008,009,010,011,12,13 , 14 & 15 with latest updation till date of tender opening ,special Conditions and other onditions specified/attached with the tender. In case of any conflict with the standard terms and conditions mentioned in the SECR General Tender Condition 2019, Correction Slip No.001, 002,003, 004,005,006, 007,008,009,010,011,012,013, 014 & 015, tender conditions mentioned in this tender schedule , the tender conditions mentioned in this tender schedule will prevail.
Make In India Policy This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by Department of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no. 2015/S(G)/779/5 dated 03/08/2017 and 27/12/2017 etc. and Correction Slip No.002 & 005 of SECR General Tender Conditions-2019 issued by SECR in the matter.

Show all 15

Whenever tender is floated with purchase restriction from sources approved by nominated authorities and there exists a suspected cartel situation by approved sources or the rates available from approved source/sources are adjudged unreasonably high, despite fair efforts as permissible, the purchaser reserves the right to place orders on firms outside the approved vendors list, without any restrictions.(RB Letter No.2001/RS(G)/779/ 7Pt-1 dated 29/06/2017
Railway reserve the right to split the quantity among more than one supplier depending upon nature of item, requirement of item, capacity cum capability of vendor & other criteria.
Delivery period is important criteria to decide the Tender being Emergency purchase.
If firm quotes range bound delivery period then lower value of range will be considered for placement of purchase order.
1. The Class-I local supplier / Class-II local supplier at the time of tender, bidding or solicitation shall be required to indicate percentage of local content and provide self- certification that the item offered meets the local content requirement for Class-I local supplier / Class-local supplier as case may be. They shall also give details of the locations (s) at which the local value addition is made.
2. In case of procurement for a value in excess of Rs.10 Crores, Class-I local supplier / Class-II local supplier shall be required to provide a certificate from the statutory auditor or cost auditor of the compony (in the case of companies) or from a practicing cost accountant or practicing chartered accountant (In respect of suppliers other than companies) gives the percentage of local content.
3. The bidder shall give self- certification for local content in the quoted item (goods/works/ services) at the time of tendering . However, at the time of execution of the project,for all contracts above INR 10 Crores, the contractor/ supplier shall be required to gives local contents certification duly certified by cost /chartered accountant in practice. The certificate shoud have valid UDIN mentioned in certificate. such certificates shall be required to be submitted by the contractor/ supplier to the purchaser before dispatch of first supply. In case the contractor/ supplier fails to submit local content certifications duly certified by cost/chartered accountant in practice before dispatch of first supply or the category of the supplier changes from Class-I to Class-II / Non-local or from Class-II / Non-local, a penalty up to 10% of the contract value shall be imposed. However, contract once awarded shall not be terminated on this account.

Bidder declarations (1)

Check List

Item should be packed in biodegradable material.

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