FIXED CONTACT TIPS FOR EP CONTACTO

• Whenever tender is floated with purchase restriction from sources approved by nominated authorities and there exists a suspected cartel situation by approved sources or the rates available from approved source/sources are adjudged unreasonably high, despite fair efforts as permissible, the purchaser reserves the right to place orders on firms outside the approved vendor list, without any restrictions.

• Cartel Clause Para 3.0 to 3.5 of Revised Spl.Conditions of tender is applicable

• Other Condition In case delivery up to nearest station other then Dahod, Fright charges as per actual for collecting material from other station will be deducted from the bill.

• MSE Clause

  1. MSE participating in the tender as stipulated at para (b) below , will be exempted from payment off Earnest Money. (II) In tenders participating MSEs, as para (b) below quoting as price within price band of L-1 + 15% shall be allow to supply a portion of the requirement by bringing down their price to L-1 price in a situation where L-1 price is from someone other than MSE and such MSEs can together be ordered up to25% value out of the net procurement quantity.
  2. MSEs, who are interested in availing themselves of these benefits, will enclosed with their offer a copy of Udyam Registration certificate only. MSE benefits will not be admissible based on any other document.
     2. Further, as per Gazette notification Dt.18.10.2022, in case of an upward change in terms of investment in plant and machinery or equipment or turnover or both, and consequent re-classification, an enterprise shall continue to avail of all non- tax benefits of the category (micro or small or medium) it was in before the re-classification, for a period of three years from the date of such upward change. All MSEs shall be eligible for benefits of public procurement policy irrespective of product category under with MSEs are registered. However, traders/authorized dealers will not be eligible for such benefits.
     3. The25%quantity shall be considered to MSE including quantity for women owned MSEs & for SC/ST owned MSEs as per extant rules and only be considered if valid certificate issued by nominated agencies is uploaded along with offer. If documents are not uploaded this benefit will not be given to tenderer. Only OEM/Manufacturers will be given benefit of MSE, Trader/Authorised dealer are excluded from the purview of this Polic
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• MARKING Manufacturer to mark his name and date of manufacture as per drawing, wherever indicated, or at a location where it may not get obliterated in service on the item being supplied by them against the purchase order. Supplies received without this are liable to be rejected by consignee.

• Compliance of Restrictions under Rule 144 (xi) of GFR 2017: Restrictions on procurement from a bidder of a country which shares a land border with India

  1. Any bidder from a country which shares a land border with India will be eligible to bid in this tender only if the bidder is registered with the Competent Authority.
  2. "Bidder" (Seller / Service Provider) means any person or firm or company, including any member of a consortium or joint venture (that is an association of several persons, or firms or companies), every artificial juridical person not falling in any of the descriptions of bidders stated hereinbefore, including any agency branch or office controlled by such person, participating in a procurement process.
  3. "Bidder from a country which shares a land border with India" for the purpose of this Order means: - A An entity incorporated, established, or registered in such a country; or
     2. A subsidiary of an entity incorporated, established, or registered in such a country; or
     3. An entity substantially controlled through entities incorporated, established, or registered in such a country; or
     4. An entity whose beneficial owner is situated in such a country; or
     5. An Indian (or other) agent of such an entity; or
     6. A natural person who is a citizen of such a country; or
     7. A consortium or joint venture where any member of the consortium or joint venture falls under any of the above
  4. The beneficial owner for the purpose of (iii) above will be as under:
     1. In case of a company or Limited Liability Partnership, the beneficial owner is the natural person(s), who, whether acting alone or together, or through one or more juridical person, has a controlling ownership interest or who exercises control through other means. Explanation -
        1. "Controlling ownership interest" means ownership of or entitlement to more than twenty-five per cent. of shares or capital or profits of the company;
        2. "Control" shall include the right to appoint majority of the directors or to control the management or policy decisions including by virtue of their shareholding or management rights or shareholders agreements or voting agreements;
     2. In case of a partnership firm, the beneficial owner is the natural person(s) who, whether acting alone or together, or through one or more juridical person, has ownership of entitlement to more than fifteen percent of capital or profits of the partnership;
     3. In case of an unincorporated association or body of individuals, the beneficial owner is the natural person(s), who, whether acting alone or together, or through one or more juridical person, has ownership of or entitlement to more than fifteen percent of the property or capital or profits of such association or body of individuals;
     4. Where no natural person is identified under
        1. or
        2. or
        3. above, the beneficial owner is the relevant natural person who holds the position
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• of Continuation of Land Border condition: senior managing official. 5. In case of a trust, the identification of beneficial owner(s) shall include identification of the author of the trust, the trustee, the beneficiaries with fifteen percent or more interest in the trust and any other natural person exercising ultimate effective control over the trust through a chain of control or ownership.

  5. An Agent is a person employed to do any act for another, or to represent another in dealings with third person.
  6. The successful bidder shall not be allowed to sub-contract works to any contractor from a country which shares a land border with India unless such contractor is registered with the Competent Authority. Any false declaration and non-compliance of the above would be a ground for immediate termination of the contract and further legal action in accordance with the laws. Following self-declaration shall be given by all bidders along with tender. SELF DECLARATION CERTIFICATE FOR TENDERERS (To be submitted on Bidders letter head) Tender No.____________________________________ Dated ______________ " I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India; I certify that the firm is not from such a country or, if from such a country, has been registered with the Competent Authority, I hereby certify that the firm fulfills all requirements in this regard and is eligible to be considered. [Where applicable, evidence of valid registration by the Competent Authority shall be attached]'. Date: _ Bidders Signature with Seal SELF DECLARATION CERTIFICATE FOR TENDERERS WHERE OSSIBILITY OF SUB-CONTRACTING EXISTS (To be submitted on Original Bidders letter head) Tender No.____________________________________ Dated ______________ " I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India and on sub-contracting to contractors from such countries; I certify that this bidder is not from such a country or, if from such a country,has been registered with the Competent Authority and will not sub- contract any work to a contractor from such countries unless such contractor is registered with the Competent Authority., I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. [Where applicable, evidence of valid registration by the Competent Authority shall be attached]'. Date: _ Bidders Signature with Seal
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• Date of actual receipt of material by consignee will be considered as date of supply.

• The bidder confirms that rates and other financial terms quoted in relevent columns of financial bid will only be ruling term for acceptance, and each term quoted anywhere else should be ignored. (Denial of this condition not recommended).

• Unloading will be done by the consignee free of cost.

• Time preference clause is applicable.

• Part quantity inspection & supply is permitted.

• DP extension is not permitted under any circumstances.

Technical-Compliances

• Brand Name, detail composition, MRP and name of manufacturing and marketing firm, Name of supplier with address must be mentioned. or similar brand will be acceptable with OEM authority letter.

• Technical deviations from tendered specification should be clearly stated in deviation statement.

  2. The deviations if any from IRS conditions of contracts & special conditions of tender should also be clearly stated in the deviation statement of e-tender / offer.
  3. The offers with technical deviations and IRS/Special Tender Conditions are liable to be ignored / rejected.
  4. Whether technical deviations are improvement over tendered specification or otherwise should be indicated.