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Tamil Nadu › Ministry of Railways

Motor Suspension Unit

Ministry of RailwaysOFFCIE OF THE ASSISTANT MATERIALS MANAGER, TRACTION STORES DEPOT AVADI

Chennai

EMD Not required · Closes 28 Oct 2026, 10:30 am

Tender notice (PDF)

Ministry of Railways published this goods tender on eProcure on 7 Oct 2026, for Chennai. no EMD is required. It closes on 28 Oct 2026, 10:30 am IST. Tender ID 107207319 · Ref 77265397.

Timeline

  1. Published7 Oct 2026
    4:39 pm

Key figures

Estimated valueNot published

EMDNot required

Closing date28 Oct 202610:30 am IST

Key facts

Contract type
Goods · Expenditure
Tender type
PAC - Indigenous
Tendering section
77
Bidding system
Single Packet
Evaluation
Itemwise/Consigneewise
Validity of offer
60 days
Tender document cost
None
Ranking order
Lowest to Highest
Pre-bid meeting
None
Inspection agency
CONSIGNEE
Approved sources
Required · CLW
MSE reservation
Not reserved
Make in India
MII policy is not applicable for cases with Estimated Value is less than 5 Lacs
MSE purchase preference
25% of the quantity, within 15% of the lowest price
Inviting officer
AMM/TSD/AVDTSD/AVD/SOUTHERN RLY
F.O.R
Destination
Payment Terms
100% Payment Against Digitally Signed CRN By Gazetted Officer.

  • The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid

  • Complies with the Public Procurement (Make in India) Order 2017

  • The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM

About this tender

For complete description and other details, please refer to tender

Reference
77265397
Tender ID
107207319
Bid type
Limited
Product category
Railway related Products
Organisation type
Central Govt. Ministry/Department
Location
Chennai
Portal
eProcure
Inviting authority
TSD/AVD/SOUTHERN RLY

Items & delivery

Delivery schedule

Applies to
For all items
Commencement
Within 0 Days of issue of Contract
Completion
Within 30 Days thereafter

Item 1 PL 350601740017

Motor Suspension Unit (In kit form) for Wheel Set of BHEL make 3 Phase MEMU Traction Motor Coach IM 3302 as per BHEL's catalogue No. 409150001, consisting of 12 items. (i) Suspension Tube (ii) Bearing Housing (iii) Adjustment washer (iv) End cover RWE (v) Abutment piece (vi) End cover GWE (vii) Enclosure (viii) Hex socket head cap screw M10 X 30 P12.9- 6 nos. (ix) Socket head cap screw M12 X 70, P12.9- 12 nos. (x) Grease nipple- 2 nos. (xi) Spacer DE (xii) Spacer NDE.

Total quantity1Set
Warranty
30 Months after the date of delivery
Stock category
Non Stock
Approving agency
CLW
Inspection agency
CONSIGNEE

Delivery destination

SSE/EMU/AVD, SRTamil Nadu
UVAM item reference

( Item Id :- 2101228 - Set of Spares of MSU Tube and its assembly components suited with roller bearing for Traction motor type TAO-659 Suspension Tube SKEL -4513 Enclosure (GWE) ELW/BSL/2/WAM4/F.88.155 End cover (GWE) ELW/BSL/2/WAM4/F.88.156 Abutment Spacer ELW/BSL/2/WAM4/F.88.154 End Cover (RWE) 10Q.745.383 Abutment Piece 10Q.745.384 Adjustment washer 10Q.745.382 Bearing Housing 10Q.745.381 (With latest alt.) )

Documents

Documents to submit

Commercial-Compliance

  • In case of road delivery, the date of delivery at destination [consignee's end] shall only be treated as delivery date irrespective of F.O.R. / F.O.T. condition mentioned elsewhere in the contract / tender.

    Document optional

  • Goods and Service Tax (GST) shall be applicable as per GST Act 2017 (Please refer para 14.0 (a to h) Part-A of tender condition.

    Document optional

  • HSN CODE

    1. All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer.
    2. In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority.
    3. The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item.
    4. The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number.
    5. It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder.
    6. Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed.
    7. Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order.
    8. Any amendment to GST rate or HSNnumber in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.
    Document optional

  • Compliance to MSE Policy

    1. Please indicate whether you are registered with UDYAM REGISTRATION CERTIFICATE. If yes, then for availing benefits under MSE Policy, bidder should upload copy of their UDYAM EGISTRATION CERTIFICATE under relevant column of Techno-commericial tabulation of tender. Otherwise, claim for benefits under MSME Act may not be entertained and also indicate whether the Enterprise is owned by SC/ST/woman. Please upload documents in support of this. As per extant rules, traders are outside the purview of MSE Policy.
    2. If you are not a MSE or consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprises. [In percent of order value] with further breakup of MSE owned by SC/ST [Information will be provided in percentage terms with 6 fields; Micro owned by SC, ST, Others and Small Industries owned by SC, ST and Others].
    3. Please refer Para 15.0 Part-B of SR Tender Conditions.
    Document optional

  • For PUBLIC PROCUREMENT POLICY (Preference to Make in India), please refer Para 16.0 Part B of Southern Railway Tender Conditions.

    Document optional

  • Please enter the percentage of the local content in the material being offered .Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India Policy as incorporated in the tender condition.

    Document required
Show all 9

  • Tenderers should upload GST rate along with documentary evidence, HSN code and full bank details of the firm.ie Bank name, bank address, Account Number, IFSC code & MICR code along with the bid.

    Document optional

  • Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

Other Conditions

  • Delivery Address : Delivery Address::SSE/EMU/AVD SENIOR SECTION ENGINEER (EMU), CAR SHED , SOUTHERN RAILWAY, AVADI, CHENNAI 600062 Link: https://maps.app.goo.gl/j7MP8Q8EDn5n74on8 ( Click here to download Format)

    Document optional

Eligibility

Special Eligibility Criteria

  • Supply as per tender specification/description/Drawing/Condition.

    1. This is a PAC item. Railway reserves the right to place bulk/ entire quantity order on either original equipment manufacturer viz M/s. BHARAT HEAVY ELECTRICALS LTD- BHOPAL or an authorized dealer nominated by the OEM.
    2. Preferably manufacturers should participate. In case of firms other than OEMs participating in the tender, they must submit tender specific Authorization from OEM failing which their offers will not be considered.
    3. OEMs can authorize and give Tender Specific Authorization to its Agent / Dealers to quote on their behalf provided the vendor takes full responsibility for the quality of the material including warranty obligation and the inspection of product against Railways order is carried out at the manufacturers premises.Please refer para3.4 of Part-B of Southern Railway Tender Conditions.

Terms & conditions

Statutory Variation Clause

  • Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor.

Standard Governing Conditions

  • The bidder agrees to supply the tendered stores at the rate quoted by him in accordance with Southern Railway tender condition and IRS Conditions of Contract. The same is attached with tender document.

Commercial-Compliance

  • FOR :DESTINATION BY ROAD. Accordingly, the firms are advised to quote on "FOR DESTINATION BASIS BY ROAD

  • Unloading of the material is scope of supplier.

General Instructions

  • The offers shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate if quoted by the bidder.

  • All taxes, freight, packing, forwarding & other charges should be quoted innumeric only @ financial tabulation. If any make is available, it should be specified.

Other Conditions

  • Final inspection & acceptance of material will be done by the consignee after its receipt.

  • Vendors may please note that giving intimation regarding the tender in open tender cases or giving limited tender enquiry does not guarantee the suitability of offer for placement of purchase order. Railway reserve the right to place purchase order subject to fulfillment of Technical / Commercial eligibility conditions/tender conditions.

  • Railway is not bound to accept/cancel the lowest or any tender or to assign any reason for doing so and Railway reserves the right to accept/cancel any tender in respect of the whole or any portion of the items specified in the Schedule annexed (or Tender Schedule) and the Contractor shall be required to supply the same at the rate quoted.

  • Wherever SD has been exempted for any reason, and the supplier fails to supply goods as per conditions of contract, as amended from time to time, Purchaser have the right to levy damages from the supplier for failing to comply with contractual conditions, not by way of penalty, an amount equal to SD amount, as would have been applicable if the contract was with a non exempted vendor. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly.

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  • The responsibility to upload proof of supply rests solely and entirely with the tenderer. However, purchaser reserves the right to utilize the record of supplies made to IR from IMMS data, if readily available

  • For any queries/inclusion against the tender, please contact AMM/TSD/AVDalong with credentials of successful execution of contract, such as ReceiptNote/CRAC/completion certificate/Installation report for the same/similar item.Contact No.: +91 96000 61309 Email: Acosavd@mas.railnet.gov.in

Special Conditions

  • Tenderers are advised to check our website before submitting their offer whether any corrigendum to the tender has been issued or not

  • If sufficient local capacity and local competition exists for the procurement of the tendered item, then the procurement/ordering shall be restricted to Local suppliers with minimum local content of 20% (Class-I or Class-II Local supplier as defined in Railway Board letter no: No.2020/RS(G)/779/2/Pt.1 dated 25.09.2020) only.

Bidder declarations (5)

Check List

  • Have you furnished the statement of deviations.[preferably nil]

  • Have you quoted price on the basis of free delivery to destination, indicating the break up

  • Have you quoted delivery period correctly and precisely.

Undertakings

  • Tenderers to acknowledge having read and also accept the Instructions to the tenderers and additional special conditions of Contract as available at Southern Railway Stores Documents link in the e-procurement website.

  • All other Terms & Conditions are as per IRS condition.

Preferences & relaxations

Fees & money

EMD
Not required
Tender fee
None

Important dates

Published
7 Oct 2026, 4:39 pm IST
Closes
28 Oct 2026, 10:30 am IST

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