eProcureOpenGoods

Set of Maintenance Spare

Ministry of Railways

DEMU Stores DEMU Shed Gondia Gondia

Delivers to

Bilaspur

Overview

25 facts from the tender

Ministry of Railways published this goods tender on eProcure on 7 Oct 2026, for Bilaspur. No EMD is required. It closes on 31 Oct 2026, 10:30 am IST. Tender ID 107207378 · Ref 32261142.

Timeline

Published7 Oct 2026 · 5:00 pm
Closesin 21d 1h31 Oct 2026 · 10:30 am

Bidding

Bid type: Open/Advertised
Contract type: Goods · Expenditure
Tender type: Open - Indigenous
Tendering section: ADMIN
Bidding system: Single Packet
Evaluation: Itemwise/Consigneewise
Validity of offer: 90 days
Tender document cost: None
Ranking order: Lowest to Highest
Pre-bid meeting: None
Approved sources: Not restricted
MSE reservation: Not reserved
Make in India: MII policy is not applicable for cases with Estimated Value is less than 5 Lacs
MSE purchase preference: 25% of the quantity, within 15% of the lowest price
F.O.R: Destination
Payment Terms: 100% against R-note

Buyer

Inviting authority: DSSD/GONDIA-STORES/SOUTH EAST CENTRAL RLY
Organisation type: Central Govt. Ministry/Department
Product category: Railway related Products
Location: Bilaspur
Portal: eProcure
Inspection agency: CONSIGNEE
Inviting officer: PCMM/SECR/BSPDSSD/GONDIA-STORES/SOUTH EAST CENTRAL RLY

Important dates

Published: 7 Oct 2026, 5:00 pm IST
Closes: 31 Oct 2026, 10:30 am IST

Declarations by the buyer

The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid
Complies with the Public Procurement (Make in India) Order 2017
The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM

Items & delivery

1 item

Delivery schedule

Applies to: For all items
Commencement: Within 0 Days of issue of Contract
Completion: Within 60 Days thereafter

Item 1 PL 13120177

Set of Maintenance Spare consisting of 15 items for compressor , suitable for Model No. TRC 2507,Make ELGI ,Fitted in 1400 HHP DEMU DPC ., List of spares parts in each set is attached here with in Annex. 1,Washer Copper cylinder head to cap nut ,Elgi Pt.No. 000439270, CEC Part No. 6.00.18 .20, Integral Pt.No. 000439270 Qty=12. 2. Washer copper Inlet and discharge valve, Elgi Pt No. 00043 9260 ,CEC Pt No. 6.00.17.20, Integral.Pt.No. 000439260 = 12Nos. 3. Valve Assly ,Safety 3/4" BSP ,ELgi Pt.No. B84 1701, CEC Pt.No. 1.06.09.00,Integral Pt.No. B841701,= Qty 01No. Elbow 1' BSP ,Elgi Pt No. 00097205 5,CEC Pt No. 1.06.01.11, Integral Pt No. 000972055-Qty-1 No. 5,Pipe 1" BSP Brether Elgi Pt No. 000438460 ,CEC Pt No. 1.06.01.12,Integral Pt No. 000438460 ,Qty- 1 . 6. Socket 1" BSP ,Elgi Pt.No . 02048492 0 ,CEC Pt No. 1.06.01.13, Integral Pt No. 020484920 - 1 7,Valve Assly breather , Elgi Pt No . A020030, CEC PT No. 1.02.01.15, Integral Pt No. A020030-01 No. 8.Dipstick with chain - ELGI Pt.No. 070400730 CEC Pt No. 1.06.01.18, Integral pt 070400730 -Qty -1 . 9.Washer ,Elgi 070400150 ,CEC.Pt No. 1.06.02.03, Integral Pt No. 070400150- Qty 01No. 10.Nut ,castle M16x1.5 Elgi Pt.no. 070400090 ,CE C Pt No. 1.06.02.04,Integral Pt No. 070400090 Qty-1, 11.Valve Assly, drain Elgi Pt.No. A020045, CEC Pt.no. 1.06.01.30, ICF Pt No. A020045-Qty-1No. 12. Pr-Line pipe no.1,Elgi Pt No. 070407340,CEC Pt No. 1.06.01.35,Integral Pt No. 070407340,Qty-02 ,13. Pr-Line pipe no.2, Elgi Pt No. 070407350,CEC Pt No. 1.06.01.36,Integral Pt No. 070407350-Qty-2, 14. Elbow 1/4" BSP,Elgi Pt No. 22047681B, CEC Pt No. 1. 06.01.33,Integral Pt No. 22047681B,Qt-1, 15. "T" Branch 1/4" BSP ,Elgi Pt No. 22047682A,CEC PT.No. 1.06.01.34,integral Pt No. 22047682A,Qty-1 as per Drg.No. Part No. of three firms as mentioned in descriptio specn: As per Annexure

Total quantity: 6 Set
Warranty: 30 Months after the date of delivery
Stock category: Stock
Inspection agency: CONSIGNEE
Quantity tolerance (±): 5 %age
Item Category: Normal
Permitted PO value variation: Max 8 lacs

Delivery destination

DSSD/Gondia, SECR

Maharashtra

Documents

4 files

Documents to submit

Commercial-Compliance

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.
Document optional

Other Conditions

The tenderers in their bids shall indicate the details of their Jurisdictional Goods and Service Tax (GST) Assessing Officers (Designation, address & email id). In case of a contract award, a copy of the LOA/Purchase Order shall be immediately forwarded by Purchaser to the Jurisdictional GST Assessing Officer mentioned in the Tenderers bid
Document optional
Micro and Small Enterprises who want to avail benefits under MSE policy are advised to submit UDYAM certificate only. Certificates such as NSIC, UDC, UAM will not be considered and firm will be treated as non MSE firm. (Authority: Railway Board Letter No. 2022/RS(G)/363/1 dated 21.09.2022). Traders are excluded from Purview of MSE policy Q18 at https://www.dcmsme.gov.in/FAQs- PPP_25032022.pd
Document optional
Firm shall mandatorily mention Address/place of inspection (in case of TPI inspection). The address shall preferably be OEM factory premises only
Document optional
Firm to mention HSN Number along with their offer. While submitting offers ,it shall be responsibility of bidder to ensure that they quote correct GST rate and HSN number
Document optional

Eligibility

Special Eligibility Criteria

1. Tenderer with satisfactory past performance for the tendered item (with same/equivalent drawing/specification) within last 3 years from tender opening date for minimum 20 percent of the tendered quantity against a single order to any Zonal railway or railway PUs shall only be eligible for full/bulk order. Other sources may be considered for developmental order, provided the firm submits documentary proof in support of their credentials/satisfactory performance.
2. All other offers can be considered only for developmental order upto 20 percent of the net procurable quantity provided tenderer is a manufacture or registered with any of the Zonal Railways/PU/CORE or MSE firm for the tendered item [Or for the item having same description, but of different sizes/ratings/capacities subject to their rate being lower than the rate of the lowest bidder eligible for bulk order.
3. The onus of submission of requisite documents (such as copies of Receipt note for stock items, receipt & acceptance for Non Stock items, capacity & capability credential, M&P required for manufacturing tendered item, T&P, Technical manpower, in house testing facilities, MSE credentials, financial credential PAN no/lrcc etc.) along with their e-offer regarding 'Bulk order' or 'Developmental order' lies with the tenderer. In case the tender do not submit the requisite documents as detailed above along with their e-offer, the tender will be decided on the basis of their past supply performance records as available with SECR [if any]. In case tenderer participate as an authorized agent, then the performance as required above shall be that of the principal, authorizing the agent . It may so happen that the agent has credential of past supply for a different principal but this will not be considered as performance for placing bulk order in case of change of principal.
Document required
Bidder to quote with Tender Specific authorization as per Railway Board Guidelines directly from OEM.
Document optional

Preferences & relaxations

EMD exemption

Check each criterion against the tender notice before you bid.

Commercial conditions

EMD: Not required
Tender fee: None

Terms & conditions

15 conditions

Standard Governing Conditions

Other terms and conditions are as per SECR Terms and conditons2019 and Correction Slips of SECR available in ireps.gov.in website. IRS terms and conditions 2022 and other documents attached with tender
IRS Conditions of Contract The contract shall be governed by latest version (along with all correction slips) of IRS conditions of contract, and all other terms and conditions incorporated in the tender documents.

Other Conditions

Inspection by consignee.
Consequence of Failure
1. In case firm fails to execute the contract within original or extended delivery period, the purchaser will be entitled to impose Liquidated Damages(LD) (Presently 0.5% per week or as applicable as per latest terms and conditions of NIT) for extension of Delivery Period or may decide to cancel the contract by forfeiting the Security Deposit (Presently 5% of PO value or as applicable as per latest terms and conditions of NIT) submitted by the firm.
2. In case where SD has been exempted for any reason, and the supplier fails to supply goods as per the conditions of the contract , as amended from time to time, Purchaser shall have right to levy damages from the supplier for failing to comply with contractual conditions not by way of penalty, an amount equal to SD amount, as would have been applicable if the contract was with a non -exempted vendor. These damages shall be treated as outstanding recoveries against the vendor and dealt accordingly
EMD will be applicable as per RB No. 2024/RS/(G)/779/11 /Pt. dated. 23.12.2019 and RB No. 2022/RS(G)/363/1 dated. 21.09.2022
Security Deposit (SD) (Applicable for contract value above Rs 25 lakh only) - The successful tenderer will have to deposit security money @ 5 % ofcontract order value (rounded off tonearest higher Rs 10/-) within 21 days of issue of letter of acceptance subject to the exemption as mentioned in SECR General Tender Conditions2019 and correction slipsof SECR General Tender Conditions 2019. The security money has to be deposited in any of the forms mentioned in the SECR General TenderCondition 2019.
1. Tenderer are advised to read carefully SECR General Tender Condition 2019, Correction Slips issued regarding revised EMD & SDwhich is applicable in this case.
2. Please note that in case successful tenderer does not deposit the balance SD within stipulated time (21 days from the issue of letter of acceptance ) then EMD shall be forfeited & casebe dealt as that of withdrawal of the offer by tenderer as per extant instructions
In case of procurement from restricted sources approved by vendor approving agency ,Where there are not more than three Indian Suppliers categorized as approved vendor for a particular item, developmental vendors can be considered for placement of bulk order without any quantity restrictions. However, while considering such vendors, factors including past performance, capacity, delivery requirements, quantity under procurement, nature of item, outstanding order load etc. shall be considered in a transparent manner, subject to rates being reasonable. Quantity allocation among eligible vendors shall be based on pre decided tender criteria. Such order shall be treated as bulk orders
All the bidders/tenderer should ensure that they are GST compliant and their quoted tax structure/rates are as per GST Law. [b] In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the railway shall deduct the applicable GST from his/their bills under reverse charge mechanism [RCM] and deposit the same to the concerned tax authority. Any additional input tax credit (ITC) benefit, if becomes available to supplier, the same shall be passed on to purchaser without any undue delay
Guarantee/Warranty and necessary test certificate , TPI IC etc (if any) to be provided along with the supply of material
FOR DESTINATION Firm are advised to quote with delivery term FOR destination, if firm will offer with delivery term FOR ex Works and delivery by Road/Rail than firm shall dispatch the stores in such a way that it shall reach the ultimate consignee before terminal date of delivery mentioned in the contract. In such cases merely the dispatch of material within contractual delivery period does not mean that firm has supplied the material within contractual delivery period but it shall reach to ultimate consignee on or before contractual delivery period as date of supply of material.

Show all 15

If vendor quotes delivery period as range bound period, then the lower value of that range will be considered for delivery period. For eg. if bidder quotes Delivery schedule as 2-6 months, then DP will be taken as 2 months only
The Rates and other financial terms quoted by bidder in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored
GSTIN No. of SECR for place of Bussiness:- Madhya Pradesh- 23AAAGM0289C1ZR, Maharashtra- 27AAAGM0289C2ZI, Odisha- 21AAAGM0289C1ZV and Chhattisgarh 22AAAGM0289C1ZT
Any changes in GST due to changes shall be allowed during the original delivery period against documentary evidences, however same will not be allowed due to increase in turnover or misclassification.
Supply shall be made to consignee address and unloading shall be under scope of bidder without any additional charges payable by Railways

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Tender notice (PDF)