eProcureOpenGoods

30 kW Motor for Oil Cooling Unit (Centrifugal Design) for 3-Phase loco to RDSO Spec. No. E-10/3/09(Motor) of August 1997 with Amendment Slip No. 1 to 6.

Ministry of Railways

N F Rly Head Quarter Guwahati

Delivers to

Guwahati

Overview

26 facts from the tender

Ministry of Railways published this goods tender on eProcure on 7 Oct 2026, for Guwahati. No EMD is required. It closes on 2 Nov 2026, 2:30 pm IST. Tender ID 107207392 · Ref 20260509A.

Timeline

Published7 Oct 2026 · 5:05 pm
Closesin 23d 3h2 Nov 2026 · 2:30 pm

Bidding

Bid type: Open/Advertised
Contract type: Goods · Expenditure
Tender type: Open - Indigenous
Tendering section: 20
Bidding system: Single Packet
Evaluation: Itemwise/Consigneewise
Validity of offer: 90 days
Tender document cost: None
Ranking order: Lowest to Highest
Pre-bid meeting: None
Approved sources: Required · CLW
MSE reservation: Not reserved
Eligible supplier class: Not restricted to Class I
Class I local content: At least 50%
Class II local content: At least 20%
MSE purchase preference: 25% of the quantity, within 15% of the lowest price
F.O.R: Destination

Buyer

Inviting authority: STORES/N F RLY
Organisation type: Central Govt. Ministry/Department
Product category: Railway related Products
Location: Guwahati
Portal: eProcure
Inspection agency: TPI Agency
Inviting officer: PCMMSTORES/N F RLY

Important dates

Published: 7 Oct 2026, 5:05 pm IST
Closes: 2 Nov 2026, 2:30 pm IST

Declarations by the buyer

The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid
Complies with the Public Procurement (Make in India) Order 2017
The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM
Dy.CMM/III ( SHRIPAL YADAV )

Items & delivery

1 item

Delivery schedule

Applies to: For all items
Commencement: Within 0 Days of issue of Contract
Completion: On or before 30-APR-27
Rate of supply: 50 percent of the material to be supplied within 90 days of placement of formal purchase order and supply of balance 50 percent of material to commence on or after 01/04/2027 and to be completed on or before 30/04/2027

Item 1 PL 29740058

30 kW Motor for Oil Cooling Unit (Centrifugal Design) for 3-Phase loco to RDSO Spec. No. E-10/3/09(Motor) of August 1997 with Amendment Slip No. 1 to 6.

Total quantity: 13 Numbers
Warranty: 30 Months after the date of delivery
Stock category: Stock
Approving agency: CLW
Inspection agency: TPI Agency

Delivery locations · 3 consignees
Consignee / place	Quantity
MLDT DPEOT, NFRWest Bengal	6 Numbers
NGC DEPOT, NFRAssam	4 Numbers
SGUJ DIESEL DEPOT, NFRWest Bengal	3 Numbers

UVAM item reference

( Item Id :- 2100018 - 30KW Motor for oil cooling unit (Centrifugal Design) for Three Phase Locomotive(wound with corona Resistance Wire) )

Documents

10 files

Documents to submit

Commercial-Compliance

All the bidders/Tenderers while quoting the rates should clearly indicate HSN Code, the rate of applicable duties and taxes included in the prices quoted by them. Any variation in tax structure/rate due to introduction of GST, shall be dealt with under Statutory Variation Clause (b) All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per GST Law.
1. All vendors should have GST Registration Number.
2. GST Act and Rules as applicable from time to time is applicable
3. No bills for payment will be accepted without GST registration.
4. In case the successful tenderer is not liable to be registered under CGST/GST/ UTGST/SGST ACT, the railway shall deduct the applicable GST from his/their bills under reverse charge mechanism [RCM] and deposit the same to the concerned tax authority.
Document optional
The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the IRS Conditions of Contract and [or] special Conditions and [or] other Conditions specified/attached with the tender.
Document optional
The Firm shall pass on (as per section 17 (1) of CGST/SGST Act) any reduction in tax rate on supply of goods or any benefit of input tax credit to the Railway through a commensurate reduction in price without any undue delay. To the above effect the firm should give declaration that all the benefits accruing on account of change in tax rate and any additional input tax credit (ITC benefit) shall be passed on the Railways.
Document optional
Bidders to necessarily indicate percentage of local content and submit SELF DECLARATION mentioning details of location where local value addition is made as per railway board circular dated 20.08.2024 under Preference to 'Make in India' Policy (copy enclosed) to become eligible in bid.The self declaration must be in the letter head of OEM/Manufacturers and self declaration shall be preferably as per attached model annexure (ANNEXURE-MII attached with bid) Offers submitted without self declaration shall be summarily rejected for bid valuing more than Rs 5 lakh.
Document required
Bidders claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises [MSEs] should necessarily enclose relevant documents against this clause itself. Documents attached anywhere else will not be considered for purchase preference at all. Bidder must upload latest UDYAM registration certificate, indicating their MSE status in last three financial years or latest MSE status to avail the benefits of MSEs clause. Refer Railway Board Letter No: 2020/RS(G)/363/1 dated 03.11.2022 (copy enclosed).
Document required
The authorized dealer/distributor has to upload the tender specific authorization letter from the OEM/manufacturer authorizing him to submit offer against this tender. The tender specific authorization to the tender should be directly from the OEM/manufacturer without which, the offer will be summarily rejected. Authorization must be issued in letter head pad of their own OEM as per proforma given in Annexure-5 (Tender Specific Authorization) attached with bid document. The authorization letter must have name, designation, mobile no, landline no, email/fax no of the competent authority to issue authorization letter.
Document optional

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If you are not a MSE or a consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprise [in percent of order value] with further breakup of MSE owned by SC/ST. [Information will be provided in percentage terms with 6 fields Micro owned by SC, Micro owned by ST, Micro owned by Others, Small industry owned by SC, Small industry owned by ST, Small industry owned by Others].
Document optional
Bidder must submit a certificate, as mentioned hereunder, along with a bid for compliance of OM of MoF dated 23.02.2023. Model Certificate: "I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India: I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. (Where applicable, evidence of valid registration by the Competent Authority shall be attached.)". Even if the bidder does not give such declaration along with the tender and submits the offer then it will be considered that the contents of above declaration have been read and unconditionally agreed and accepted by the tenderer. If the bidders are not agreeable to this declaration they have to categorically mention about the disagreement in Techno Commercial Deviation. If such certificate given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law.
Document optional
Security Deposit (SD) : Firms must agree to furnish Security Deposit @ 5% of the value of contract, failing which offer of the firm will be summarily rejected except for those tenderers who are exempted from paying Security Deposit. Bidders seeking waiver of security deposit as per will have to submit requisite documentary evidence by uploading the same while submitting online bids. Refer Railway Board Letter No.-2004/RS(G)/779/11/Pt. dated 23.12.2019 and 2020/RS(G)/779/16 dated 27.02.2024.Firm should submit SD within 21 days from the date of communication of acceptance with respect to the purchaser; subject to following exemptions:
1. Other railway and government departments, in terms of Railway Board's Letter No. (Available on Railway Board's website) 2004/RS(G)/779/11 dated 24th -July-2007 ,
2. Indian Ordinance Factories in terms of Railway Board's Letter No. (Available on Railway Board's website) 92/RS(G)/363/1 dated 08 th - April- 1993 ,
3. PSUs owned by owned by Ministry of Railways and PSUs for the group of items that are manufactured by them in terms of railway board letter no. (Available on railway boards website) 2003/RS(G)/779/5 dated 10th - Sept- 20044) Vendor registered with Railways for the trade group of the item tendered are exempted from SD for orders valued upto their monetory limit of registration.
4. Vendors appearing on the approved vendor list of RDSO/PUs/CORE for the tendered item, subject to approval status being valid on date of tender closing.
5. Vendors registered with Railways for supply of medicines, medical equipments and consumables are exempted from SD for these items
Document optional
Earnest Money Deposit (EMD) : All bidders except those are exempted from submitting EMD as per Railway Board's order No. 2004/RS/(G)/779/11/Pt. dated 23.12.2019 ( copy enclosed) shall be required to submit EMD as per following schedule:
1. For tenders valued upto Rs.25 Lakh - NIL.
2. For tenders valued above Rs.25 Lakh and upto Rs.50 Crores- 2% of the estimated value of the tender rounded off to nearest higher 10 (ten) subject to maximum of Rs.20 Lakh.
3. For tenders valued above Rs.50 Crores- Rs.50 Lakh. Offers submitted without EMD shall be summarily rejected. Offers without EMD will be summarily rejected subject to following exemptions:
  1. only Micro and small enterprises i.e. MSEs registered for the tendered item in terms of Railway Board's Letter No. (Available on Railway Board's website) 2010/RS(G)/363/1 dated 05-July-2012 ,
  2. other railway and government departments, in terms of railway board letter no. (Available on Railway Board's website) 2004/RS(G)/779/11 dated 24th - July-2007 ,
  3. Indian ordinance factories in terms of Railway Board's Letter No. (Available on Railway Board's website) 92/RS(G)/363/1 dated 08 th - April- 1993 ,
  4. PSUs owned by owned by Ministry of Railways and PSUs for the group of items that are manufactured by them in terms of railway board letter no. (Available on railway boards website) 2003/RS(G)/779/5 dated 10th - Sept-2004
  5. Vendor registered with Railways for the trade group of the item tendered
  6. Vendors appearing on the approved vendor list of RDSO/PUs/CORE for the tendered item, subject to approval status being valid on date of tender closing
Document optional
Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.
Document optional

Technical-Compliances

Ensure that your offer is as per the tendered description, drawing and specification attached with bid document.
Document optional
Manufacturer's Test Certificate & Guarantee Certificate are must at time of inspection and along with supplies.
Document optional

Eligibility

Special Eligibility Criteria

Railway reserves the right to procure entire or bulk of the tendered quantity from CLW approved sources for the tendered item (CLW Item ID: 2100018).The status of the firm shall be reckoned as on the date of Tender opening and not thereafter, unless there is a case of downgrading/removal/suspension/banning.
Document optional
Authorized Agent/dealers/distributors with valid authorization from OEM/Manufacturer can also quote on behalf of OEM/Manufacturer provided the OEM/Manufacturer takes full responsibility for the quality of the material including warranty obligations and the inspection against Railway's orders carried out at the manufacturer's premises. Such tenderers must enclose with their offer a certificate of authorization from the OEM/manufacturer, as per Proforma given in Annexure-5 (Tender Specific Authorization) attached with bid document to participate in the specific electronic tender being submitted.
Document optional

Preferences & relaxations

EMD exemption

Check each criterion against the tender notice before you bid.

Commercial conditions

EMD: Not required
Tender fee: None

Terms & conditions

24 conditions

Payment Terms

100% payment against receipt and acceptance of material by the consignee after inspection and acceptance at destination
95% payment against inspection certificate and proof of dispatch/ delivery to consignee and balance 5% after receipt and acceptance of the goods.

Statutory Variation Clause

Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor.

Option Clause

The purchaser reserves the right to increase the contract quantity up to 30% anytime within the validity period of the Contract on the same terms and conditions and the tenderer shall be bound to accept the quantity.

Standard Governing Conditions

The contract shall be governed by latest version (along with all correction slips) of IRS conditions of contract.
The subject tender is governed by IRS Condition of Contract, Instruction to Tenderers for Electronic Tenders and Special Conditions of Contract uploaded on the IREPS website, and other conditions incorporated in the tender documents.

Commercial-Compliance

Warranty Period Unless otherwise contrary conditions mentioned in drawing/specification; standard warranty period as per IRS conditions of contract e.g. 30 months from date of supply or 24 months from date of commissioning, whichever the earliest is applicable.
In case tenderers participates as an authorized agent, then the performance as required above shall be that of the principal, authorizing the agent. It may so happen that the agent has credentials of past supply for a different Principal but this will not be considered as performance for placing bulk order in case of change of Principal

General Instructions

The bidder should note that the Rates and other financial terms quoted in relevant columns of financial bid will only acceptable and taken for evaluation, such terms quoted anywhere else shall be ignored.

Other Conditions

Inspection by TPI as per Annexure -II attached. Place of inspection must be mentioned.

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Delivery Period offer should be within proposed delivery period.
Delivery of the material is required directly to the consignee.

Special Conditions

Purchase Preference to MSE MSE bidders whose bids are technically suitable and quote a price within price band of L1 + 15% shall be allowed to supply a portion of the requirement by bringing down their price to L1 price, in a situation where L1 price is from other than a MSE. Such MSEs can be together ordered up to 25% of net procurable quantity.A minimum of 4% of the net procurable quantity within the 25% of quantity earmarked for MSEs will be from MSEs owned by Scheduled Caste/ Scheduled Tribe (SC/ST) Entrepreneurs. In the event of failure of such MSEs to participate in the tender process or meet tender requirements and L-1 price, 4% of procurable quantity earmarked from MSEs owned by Scheduled Caste/Scheduled Tribe (SC/ST) Entrepreneurs will be met from other MSEs. A minimum of 3% of net procurable quantity, within the 25% of procurable quantity earmarked for MSEs will be procured from women owned MSEs. For detailed tender condition in this regard please refer relevant para of e-Tender document of N F Railway for Supply Contracts (copy enclosed).
In a tender, either the authorized agent/dealer/distributor on behalf of the OEM/Manufacturer or the OEM/Manufacturer itself can bid, but both cannot bid simultaneously for the same item in the same tender. Further, against a particular tender, one OEM/Manufacturer cannot issue Tender Specific Authorization to more than one agent/dealer/distributor. If an authorized agent/dealer/distributor submits bid on behalf of the OEM/Manufacturer, the same agent/dealer/distributor shall not submit a bid on behalf of another OEM/Manufacturer in same tender for the same item/product.
Liquidated Damage (L.D): Extension of delivery period may be considered in deserving cases where genuine reasons exist. Such extensions of delivery period may be considered with liquidated damages as per IRS Conditions of Contract and Denial Clause. Railway shall recover from the contractor as agreed Liquidated Damages and not by way of penalty, a sum equivalent to 1/2% (half percent) of the price of any stores (including elements of taxes, duties, freight, etc) which the contractor has failed to deliver within the period fixed for delivery in the contract or as extended for each week or part of a week during which the delivery of such stores may be in arrears where delivery thereof is accepted after expiry of the aforesaid period, subject to a maximum of 10% (ten percent) of the value of the contract irrespective of delays, unless otherwise provided specifically in the contract.
This tender will be governed by Public Procurement [ Preference to Make in India ( MII)] revised rules as per Order of Ministry of Commerce and Industry Department for Promotion of Industry and Internal Trade circulated by Railway Board vide letter no 2020/RS(G)/779/2/Pt.I (E3322671) dated 20.08.2024 (copy enclosed) and 2020/RS(G)779/2 (E 3319159) dated 03.07.2023 (copy enclosed).
Offers of the firms suspected to have quoted in cartel are liable to be ignored for placement of order. The decision of Railway administration in this regard will be final and binding.
Firms should quote all financial terms only in the relevant columns of the Financial bid. Such terms quoted anywhere else will be ignored.
Firms should quote technical and Commercial deviation only in the relevant para which will otherwise not be considered.
Reciprocity Clause Bidders may please note that, Entities of countries which have been identified by the Nodal Ministry/Department as not allowing Indian companies to participate in their Government procurement for any item related to that Ministry/Department shall not be allowed to participate in Government procurement in India for all items related to that nodal Ministry/Department, except for the list of items published by the Ministry/Department permitting their participation.
Criteria for classification of enterprises based on investment and turnover vide Gazette Notification dated. 26-06-2020 has been issued by Ministry of Micro, Small & Medium Enterprises. The same as amended from time to time will be applicable for this tender and in case the conditions contained in above mentioned notification (as amended) contradict to any of the tender conditions mentioned elsewhere in the tender conditions contained in above notification (as amended) will prevail. Refer as RB's Letter No. 2020/RS(G)/363/1 dated 03.11.2022 (copy attached)
Wherever SD has been exempted, for any reason, and the supplier fails to supply goods as per conditions of the contract, as amended from time to time, purchaser shall have the right to levy damages from the supplier for failing to comply with the contractual conditions, not by way of penalty, an amount equal to SD amount , as would have been applicable if the contract was with a non-exempted vendor. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly.
Firms participating on the tender shall take Purchase Order in their names only, if their offer is found suitable by the purchaser. They are not expected to quote such conditions as " if the offer is found suitable, the order should be placed on M/s _______ (their agents) or similar meaning conditions.
Subject tender is governed by TPI inspection clause as per Annexure-II (copy enclosed) circulated by Railway Board vide letter No. 2022/RS(G)/779/8 dated 04.01.2023. This should be mandatory followed where inspection agency is TPI. For more details Railway Circular shall be referred.

Bidder declarations (14)

Check List

Have you gone through the terms and conditions mentioned in the Tender Schedule, special condition of the tender for Supply Contracts of stores department (copy enclosed)? Having participated in the tender, it will be considered that you have gone through all the conditions mentioned in these documents and the same are accepted by you.
Have you agreed to supply the tendered stores at the rates quoted by you in accordance with the IRS conditions of contract and in accordance with special and other conditions specified / attached with the tender?
Have you ensured that you have not quoted/ uploaded any commercial/technical deviations/ financial term in place other than specified in the tender inquiry or otherwise the same will not be considered and will be ignored? Any contract placed after ignoring such financial/ commercial terms at the place other than the specified in tender enquiry will be binding on you?
Have you ensured that you are GST compliant and you have quoted Tax structure/ rates as per GST law?
Have you mentioned the percentage of local content and the place of addition of local content?
Have you enclosed relevant document as per latest MSME classification criteria if you have claimed exemption from EMD submission?
For offer value more than Rs. 10 cr., have you attached the certificate for percentage of local content by authorized official as per the condition mentioned in the e-Tender Document of Public procurement policy: Make In India guidelines (copy enclosed)?
Have you read the Public procurement policy Make In India ( MII ) guidelines attached to the tender and offered bid after complying the conditions mentioned therein?
Have you attached latest context specific documents (latest UDYAM registration certificate, indicating your MSE status in last three financial years or latest MSE status) at relevant location for MSE benefits; if you have claimed purchase preference as MSE firm?
For offer value less than Rs.10 Cr., have you attached self-declaration for percentage of local value addition and location of local value addition duly signed by OEM/Manufacturers as per the condition mentioned in Bid Document under commercial compliance and purchase preferences under ' Make in India' policy (copy enclosed)?
Have you read para (s) 'Conditions for Eligibility of Tenderer' carefully and attached all applicable declarations accordingly ( especially when participated as authorized agent)
Have you upload the technical specifications and Make In India ( MII ) in the letter head of OEM accordingly ( especially when participated as authorized agent)?
Have you agreed for submission of EMD/SD if you are not exempted from the same as per tender condition?

Undertakings

Tenderer has gone through the Tender Schedule, complete e-Tender document of N F Railway for Supply Contracts of Stores department (copy enclosed), IRS condition of contract, special condition of tender if any, checklist and undertake to abide by the bid conditions by submitting offer.

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