Air Compressor (Auxiliary)

• If you are not a MSE or a consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprise [in percent of order value] with further breakup of MSE owned by SC/ST. [Information will be provided in percentage terms with 6 fields Micro owned by SC, Micro owned by ST, Micro owned by Others, Small industry owned by SC, Small industry owned by ST, Small industry owned by Others].

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• Bidder must submit a certificate, as mentioned hereunder, along with a bid for compliance of OM of MoF dated 23.02.2023. Model Certificate: "I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India: I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. (Where applicable, evidence of valid registration by the Competent Authority shall be attached.)". Even if the bidder does not give such declaration along with the tender and submits the offer then it will be considered that the contents of above declaration have been read and unconditionally agreed and accepted by the tenderer. If the bidders are not agreeable to this declaration they have to categorically mention about the disagreement in Techno Commercial Deviation. If such certificate given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law.

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• Security Deposit (SD) : Firms must agree to furnish Security Deposit @ 5% of the value of contract, failing which offer of the firm will be summarily rejected except for those tenderers who are exempted from paying Security Deposit. Bidders seeking waiver of security deposit as per will have to submit requisite documentary evidence by uploading the same while submitting online bids. Refer Railway Board Letter No.-2004/RS(G)/779/11/Pt. dated 23.12.2019 and 2020/RS(G)/779/16 dated 27.02.2024.Firm should submit SD within 21 days from the date of communication of acceptance with respect to the purchaser; subject to following exemptions:1) Other railway and government departments, in terms of Railway Board's Letter No. (Available on Railway Board's website) 2004/RS(G)/779/11 dated 24th -July-2007 ,2) Indian Ordinance Factories in terms of Railway Board's Letter No. (Available on Railway Board's website) 92/RS(G)/363/1 dated 08 th - April- 1993 ,3) PSUs owned by owned by Ministry of Railways and PSUs for the group of items that are manufactured by them in terms of railway board letter no. (Available on railway boards website) 2003/RS(G)/779/5 dated 10th - Sept- 20044) Vendor registered with Railways for the trade group of the item tendered are exempted from SD for orders valued upto their monetory limit of registration.5) Vendors appearing on the approved vendor list of RDSO/PUs/CORE for the tendered item, subject to approval status being valid on date of tender closing.6) Vendors registered with Railways for supply of medicines, medical equipments and consumables are exempted from SD for these items

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• Earnest Money Deposit (EMD) : All bidders except those are exempted from submitting EMD as per Railway Board's order No. 2004/RS/(G)/779/11/Pt. dated 23.12.2019 ( copy enclosed) shall be required to submit EMD as per following schedule:

  1. For tenders valued upto Rs.25 Lakh - NIL.
  2. For tenders valued above Rs.25 Lakh and upto Rs.50 Crores- 2% of the estimated value of the tender rounded off to nearest higher 10 (ten) subject to maximum of Rs.20 Lakh.
  3. For tenders valued above Rs.50 Crores- Rs.50 Lakh. Offers submitted without EMD shall be summarily rejected. Offers without EMD will be summarily rejected subject to following exemptions:
     1. only Micro and small enterprises i.e. MSEs registered for the tendered item in terms of Railway Board's Letter No. (Available on Railway Board's website) 2010/RS(G)/363/1 dated 05-July-2012 ,
     2. other railway and government departments, in terms of railway board letter no. (Available on Railway Board's website) 2004/RS(G)/779/11 dated 24th - July-2007 ,
     3. Indian ordinance factories in terms of Railway Board's Letter No. (Available on Railway Board's website) 92/RS(G)/363/1 dated 08 th - April- 1993 ,
     4. PSUs owned by owned by Ministry of Railways and PSUs for the group of items that are manufactured by them in terms of railway board letter no. (Available on railway boards website) 2003/RS(G)/779/5 dated 10th - Sept-2004
     5. Vendor registered with Railways for the trade group of the item tendered
     6. Vendors appearing on the approved vendor list of RDSO/PUs/CORE for the tendered item, subject to approval status being valid on date of tender closing
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• Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

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Technical-Compliances

• Ensure that your offer is as per the tendered description, drawing and specification attached with bid document.

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• Manufacturer's Test Certificate & Guarantee Certificate are must at time of inspection and along with supplies.

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• Delivery of the material is required directly to the consignee.

Special Conditions

• Purchase Preference to MSE MSE bidders whose bids are technically suitable and quote a price within price band of L1 + 15% shall be allowed to supply a portion of the requirement by bringing down their price to L1 price, in a situation where L1 price is from other than a MSE. Such MSEs can be together ordered up to 25% of net procurable quantity.A minimum of 4% of the net procurable quantity within the 25% of quantity earmarked for MSEs will be from MSEs owned by Scheduled Caste/ Scheduled Tribe (SC/ST) Entrepreneurs. In the event of failure of such MSEs to participate in the tender process or meet tender requirements and L-1 price, 4% of procurable quantity earmarked from MSEs owned by Scheduled Caste/Scheduled Tribe (SC/ST) Entrepreneurs will be met from other MSEs. A minimum of 3% of net procurable quantity, within the 25% of procurable quantity earmarked for MSEs will be procured from women owned MSEs. For detailed tender condition in this regard please refer relevant para of e-Tender document of N F Railway for Supply Contracts (copy enclosed).

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• In a tender, either the authorized agent/dealer/distributor on behalf of the OEM/Manufacturer or the OEM/Manufacturer itself can bid, but both cannot bid simultaneously for the same item in the same tender. Further, against a particular tender, one OEM/Manufacturer cannot issue Tender Specific Authorization to more than one agent/dealer/distributor. If an authorized agent/dealer/distributor submits bid on behalf of the OEM/Manufacturer, the same agent/dealer/distributor shall not submit a bid on behalf of another OEM/Manufacturer in same tender for the same item/product.

• Liquidated Damage (L.D): Extension of delivery period may be considered in deserving cases where genuine reasons exist. Such extensions of delivery period may be considered with liquidated damages as per IRS Conditions of Contract and Denial Clause. Railway shall recover from the contractor as agreed Liquidated Damages and not by way of penalty, a sum equivalent to 1/2% (half percent) of the price of any stores (including elements of taxes, duties, freight, etc) which the contractor has failed to deliver within the period fixed for delivery in the contract or as extended for each week or part of a week during which the delivery of such stores may be in arrears where delivery thereof is accepted after expiry of the aforesaid period, subject to a maximum of 10% (ten percent) of the value of the contract irrespective of delays, unless otherwise provided specifically in the contract.

• This tender will be governed by Public Procurement [ Preference to Make in India ( MII)] revised rules as per Order of Ministry of Commerce and Industry Department for Promotion of Industry and Internal Trade circulated by Railway Board vide letter no 2020/RS(G)/779/2/Pt.I (E3322671) dated 20.08.2024 (copy enclosed) and 2020/RS(G)779/2 (E 3319159) dated 03.07.2023 (copy enclosed).

• Offers of the firms suspected to have quoted in cartel are liable to be ignored for placement of order. The decision of Railway administration in this regard will be final and binding.

• Firms should quote all financial terms only in the relevant columns of the Financial bid. Such terms quoted anywhere else will be ignored.

• Firms should quote technical and Commercial deviation only in the relevant para which will otherwise not be considered.

• Reciprocity Clause Bidders may please note that, Entities of countries which have been identified by the Nodal Ministry/Department as not allowing Indian companies to participate in their Government procurement for any item related to that Ministry/Department shall not be allowed to participate in Government procurement in India for all items related to that nodal Ministry/Department, except for the list of items published by the Ministry/Department permitting their participation.

• Criteria for classification of enterprises based on investment and turnover vide Gazette Notification dated. 26-06-2020 has been issued by Ministry of Micro, Small & Medium Enterprises. The same as amended from time to time will be applicable for this tender and in case the conditions contained in above mentioned notification (as amended) contradict to any of the tender conditions mentioned elsewhere in the tender conditions contained in above notification (as amended) will prevail. Refer as RB's Letter No. 2020/RS(G)/363/1 dated 03.11.2022 (copy attached)

• Wherever SD has been exempted, for any reason, and the supplier fails to supply goods as per conditions of the contract, as amended from time to time, purchaser shall have the right to levy damages from the supplier for failing to comply with the contractual conditions, not by way of penalty, an amount equal to SD amount , as would have been applicable if the contract was with a non-exempted vendor. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly.

• Firms participating on the tender shall take Purchase Order in their names only, if their offer is found suitable by the purchaser. They are not expected to quote such conditions as " if the offer is found suitable, the order should be placed on M/s _______ (their agents) or similar meaning conditions.

• Subject tender is governed by TPI inspection clause as per Annexure-II (copy enclosed) circulated by Railway Board vide letter No. 2022/RS(G)/779/8 dated 04.01.2023. This should be mandatory followed where inspection agency is TPI. For more details Railway Circular shall be referred.