LED BASED CAB LIGHT WITH SPOT LIGHT

• SD:-Successful tenderer shall have to deposit SD (Security Deposit) as per Clause No. 1.22 to BLW Tender Document Rev. Year: 2026 ver-01 except for those tenderers who are exempted form submission of Security Deposit. Bidders seeking waiver of security deposit will have to submit requisite documentary evidence by uploading the same while submitting online bids.

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• It will be presumed that the firms who have submitted the e-bid have gone through and accepted all the terms and conditions of tender, until and unless firms specify the deviations from those conditions and so indicated specifically under the headings - "Technical Deviation Statement" and "Commercial Deviation Statements". If there is any contradiction between any techno commercial terms and conditions quoted in e-offer and documents attached along with the e-offer, the terms & conditions quoted in e-offer will prevail over that of quoted in attached documents. Tenderers in their own interest are advised not to quote any techno commercial terms & conditions in attached documents.

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• Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

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Other Conditions

• Firm must quote supply rate of the tendered item

  Document required

Technical-Compliances

• Technical deviations if any are to be necessarily indicated at the nominated column on the offer form under heading Deviations. Uploaded documents should have reference at nominated place on the offer form failing which uploaded documents may not be considered for evaluation of the offer.

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• Contractor shall submit e-invoice of material to be supplied however, if the supplier is exempted from e-invoices following declaration shall be furnished by supplier while claiming the payment as per CGST 2017 Rules available at https://taxinformation.cbic.gov.in/ :- "We hereby declare that through our aggregate turnover in any preceding financial year from 2017-18 on wards is more than the aggregate turnover notified under sub-rule (4) of rule 48, we are not required to prepare an invoice in terms of the provisions of the sub-rule."

• It is obligatory for the successful tenderer to furnish the manufacturer's Test Certificate or any other Test Certificate specified in the specification along with the supply of stores. In the event of their inability to furnish the Test Certificate, the cost of the test to be carried out will be to the tenderer's account as per Clause 2.6 (A) of BLW Tender Document (latest revision).

Other Conditions

• Inspection by CQAM/BLW at BLW

• Operationalization of Engagement of Third Party Inspection (TPI) Agencies . Terms and conditions for third Party Inspection agencies will be governed through Railway Board letter No. 22/RS(G)/779/8 dtd. 04/01/2023 attached with tender

Special Conditions

• Firms to upload relevant documents at the time of submission of offer.

• Warranty As per IRS Conditions of Contract (Copy attached)

• BLW reserves the right to distribute the procurable quantity on one or more than one of the eligible tenderers. For detailed tender condition in this regard bidders to please refer to the relevant tender condition mentioned in BLW Tender Document Rev. Year 2026 ver-01.

• The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance and such terms quoted anywhere else should be ignored.

• Splitting Criteria will be as per clause 2.16 & 2.17 of BLW Tender Document Rev. Year 2026 ver-01. (Copy Attached)

• Failure and Termination - If the Contractor fails to deliver the goods or any instalment thereof within the period fixed for such delivery in the contract or as extended or at any time repudiates the contract before the expiry of such period the Purchaser may without prejudice to his other rights: -

  1. recover from the Contractor as agreed liquidated damages and not by way of penalty a sum equivalent to 1/2 (half) per cent of the price of any goods (including elements of taxes, duties, freight, etc.) which the Contractor has failed to deliver within the period fixed for delivery in the contract for each week or part of a week during which the delivery of such goods may be in arrears where delivery thereof is accepted after expiry of the aforesaid period. Upper limit for recovery of liquated Damages in Supply Contracts will be 10 % (Ten Per cent) of value of delayed supplies irrespective of delays, unless otherwise provided, specifically in the contract, or
  2. without prejudice to the Purchaser's right to record adverse performance of the contractor for taking appropriate administrative action, cancel the contract or a portion thereof and forfeit the security deposit.
  3. Wherever Security deposit has been exempted for any reason, and the supplier fails to supply goods as per conditions of contract, as amended from time to time, Purchaser shall have right to levy damages from the supplier for failing to comply with the contractual conditions, not by way of penalty, an amount equal to Security Deposit amount, as would have been applicable if the contract was with a non exempted vendor. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly."
  4. The quantity to be supplied against a contract may be either in a single lot or be divided into more than one lot with stipulation of separate delivery period for each lot. In case of failure by the contractor to meet deliveries of any lot, Purchaser may cancel the contract for the defaulted part by forfeiting the whole SD, commensurate to that lot. Note- It may be noted that clauses (a), (b),
     3. and
     4. above areapplicable to regular (bilk) orders, whereas only clauses (b), (c) & (d) are applicable to in- side developmental orders up to 20% of the Net Procurement Quantity (NPQ).
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• It is clarified that the bidders offering imported products will fall under the category of Non-local suppliers. They can't claim themselves as Class-I local suppliers/Class-II local suppliers by claiming the services such as transportation, insurance, installation, commissioning, training and after sales service support like AMC/CMC etc. as local value addition.

• All bidders may please note

  1. All the bidders/Tenderers while quoting the rates should clearly indicate HSN Code, the rate of applicable duties and taxes included in the prices quoted by them. Any variation in tax structure/rate due to introduction of GST shall be dealt with under Statutory Variation clause.
  2. all the bidders/Tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per GST Law.
  3. All vendors should have GST Registration Number.
  4. GST Act and Rules as applicable from time to time is applicable.
  5. In case the successful tenderer is not liable to be registered under CGST/GST/ UTGST/SGST ACT, the railway shall deduct the applicable GST from his/their bills under reverse charge mechanism [RCM] and deposit the same to the concerned tax authority.
• 1. The offers shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number.
  2. Goods & Services Tax (GST): All tenderers to quote correct HSN code and corresponding GST rate for the item/items quoted. Misclassification in HSN code, if quoted by any bidder, shall be dealt as per following conditions. The Purchaser shall not be responsible for any misclassification of HSN Number or incorrect GST rate, if quoted by the bidder. Any increase in GST rate due to misclassification of HSN number shall have to be absorbed by the supplier. Wherever the successful bidder invoices the goods at GST rate or HSN Number which is different from that incorporated in the purchase order; payment shall be made as per GST rate which is lower of the GST rate incorporated in purchase order or billed. Vendors will be required to adjust basic price to the extent required by higher tax billed as per invoice to match the all-inclusive price as mentioned in the purchase order.
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• In case you have quoted GST, or any other levy, statutory variation will be applicable for these levies.

• 1. Revised 'Public Procurement (Preference to Make in India), Order 2017 dated 15.06.2017 revised vide letters dated 04.06.20, 16.09.20 & 19.07.24 (referred as PPP-MII order 2017 in subsequent Paras), for the tendered item(s) has been circulated by Railway Board vide letter no. 2020/RS(G)/779/2/Pt.1 dtd. 25/09/2020. Refer Clause 1.15.3 to BLW Tender Document Rev. Year-2026 Ver-01 uploaded with the tender and also available on website www.ireps.gov.in.
  2. The vendor who do not qualify to be Class-I local supplier or Class-II Local supplier should not quote in the tender as their offers will not considered for any ordering.

• If an agent submit bid on behalf of the principal/OEM, the same agent shall not submit a bid on behalf of another Principal OEM in the same tender for the same item/product. In such cases both the bids of that agent will be summarily rejected. (Details as per Para 2.12.7 of BLW Tender Document Rev. Year-2026 Ver-01.

• Material to be procured from OEM or their authorized dealers / distributors. [For details kindly refer Para 2.13.3 of BLW Tender Documents (Rev. Year-2026 Ver.1)]

• In a tender either the Agent on behalf of the Principal/ OEM or Principal/ OEM itself can bid but both cannot bid simultaneously for the same item/product in the same tender. In cases where both principal/OEM and their agent participate in bidding for same item/product, any or both the bids shall be liable to be rejected. (Details as per Para 2.12.8 of BLW Tender Document Rev. Year-2026 Ver-01.)

• Manufacture or their sole selling agents may note that an agent can represent only one firm in a tender and any manufacturer cannot submit two offers against a tender through different sole selling agents or one directly and one through sole selling agent. In such a situation both the offers will be rejected.

• The Contractor/ Seller hereby covenants that it is a condition of the contract that all goods furnished to the Purchaser under this contract shall be of the highest grade, free of all defects and faults and of the best materials, quality, manufacture and workmanship throughout and consistent with the established and generally accepted standards for materials of the type ordered and in full conformity with the contract specification, drawing or sample, if any and shall, if operable, operate properly. Unless otherwise mentioned in drawings/specification, Standard warranty period as per IRS conditions of contract [ i.e. The Contractor also guarantees that the said goods would continue to conform to the description and quality as aforesaid, for a period of 30 months after their delivery and this warranty shall survive notwithstanding the fact that the goods may have been inspected, accepted and payment therefore made by the Purchaser.] shall be applicable.

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• The tenderers in their bids shall indicate the details of their Jurisdictional Tax Assessing Officers (Designation, address and e-mail id). In case of a contract award, a copy of the LOA/Purchase Order shall be immediately forwarded by Purchaser to the Jurisdictional Tax Assessing Officer mentioned in the Tenderers bid.

• Handling of Warranty and Rejections For Warranty and Rejections kindly refer para2.18(A) of BLW Tender Document Rev. Year 2026 ver.-01.

• Part Supply is allowed. Transit insurance up to destination i.e. BLW, Varanasi to be borne by the firm. Failure and Termination of the contract shall be enforced as per relevant Clauses of IRS conditions of contract. Manufacturer to follow packing and marking instructions as per the specification/drawing and as per IRS conditions of contract 2025 clauses No 4.11 , failing which supplies received are liable to be rejected by consignee. To avoid fire hazard, non flammable material only to be used for packing.

• Please note that in case of non acceptance of inspection clause or acceptance with any deviation/rider, the offer is liable to be ignored. In case it is neither confirmed nor denied, it would be presumed that bidder has accepted this special condition of Tender.