eProcureOpenGoods

OVERHAULING KIT FOR EP CONTACTOR SERVOMOTOR

Ministry of Railways

OFFICE OF ASSISTANT MATERIALS MANAGER,ELECTRIC LOCO SHED ERODE

Delivers to

Chennai

Overview

25 facts from the tender

Ministry of Railways published this goods tender on eProcure on 7 Oct 2026, for Chennai. No EMD is required. It closes on 21 Oct 2026, 10:30 am IST. Tender ID 107207666 · Ref 72261057.

Timeline

Published7 Oct 2026 · 10:36 pm
Closesin 10d 21h21 Oct 2026 · 10:30 am

Bidding

Bid type: Limited
Contract type: Goods · Expenditure
Tender type: Limited - Indigenous
Tendering section: 72
Bidding system: Single Packet
Evaluation: Itemwise/Consigneewise
Validity of offer: 90 days
Tender document cost: None
Ranking order: Lowest to Highest
Pre-bid meeting: None
Approved sources: Required · CLW
MSE reservation: Not reserved
Make in India: MII policy is not applicable for cases with Estimated Value is less than 5 Lacs
MSE purchase preference: 25% of the quantity, within 15% of the lowest price
F.O.R: Destination
Payment Terms: 100% Payment against digitally signed CRN by Gazetted officer.

Buyer

Inviting authority: ELSD/ED/SOUTHERN RLY
Organisation type: Central Govt. Ministry/Department
Product category: Railway related Products
Location: Chennai
Portal: eProcure
Inspection agency: CONSIGNEE
Inviting officer: AMMELSD/ED/SOUTHERN RLY

Important dates

Published: 7 Oct 2026, 10:36 pm IST
Closes: 21 Oct 2026, 10:30 am IST

Declarations by the buyer

The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid
Complies with the Public Procurement (Make in India) Order 2017
The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM

Items & delivery

1 item

Delivery schedule

Applies to: For all items
Commencement: Within 0 Days of issue of Contract
Completion: Within 30 Days thereafter

Item 1 PL 25254418

OVERHAULING KIT FOR EP CONTACTOR SERVOMOTOR, LINE/SHUNTING CONTACTOR CONSISTING OF (A) PISTON CUP -1 NO TO DRG NO. 4 TWD/111/073 (b) FELT RING-1 NO DRG 4 TWD/111/074 (C) GASKET TRIANGULAR SHAPE-2 NOS DRG NO 4 TW D/111/0020 (D) GASKET SERVO MOTOR -1 NO TO DRG NO. 4TWD/111/019.

Total quantity: 1,000 Set
Warranty: 30 Months after the date of delivery
Stock category: Stock
Approving agency: CLW
Inspection agency: CONSIGNEE
Quantity tolerance (±): 5 %age
Item Category: Normal
Permitted PO value variation: Max 8 lacs

Delivery destination

SMM/ELSD/ERODE, SR

Tamil Nadu

UVAM item reference

( Item Id :- 2100617 - Rubber items for CTF, J, SC, MC & C-145 F319/951, Pl No. 75981040 F016/064, Pl No. 23918068 F156/083, Pl No. 23918068 F155/081, Pl No. 23918068 (MINOR) )

Documents

1 file

PDFNotice inviting tenderviewNitPdf_5577669.pdf (opens in a new tab)

Documents to submit

Commercial-Compliance

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.
Document optional

Eligibility

Special Eligibility Criteria

Supply by SOURCES as per CLW Item ID 2100650, EP Contactor) or (CLW Item ID: 2100617, Rubber items for CTF) only.
Document required
Preferably manufacturers should participate. Participating traders/agents must attach authorization letter issued by the OEM. Authorization letter should preferably be tender specific. In case of general authorization letter, it must clearly indicate the validity period/expiry date. Offers with general authorization letter silent on validity period/expiry date will not be considered for placement of order and that offer is liable to be ignored. please refer Para 3.4 of Part B of Southern Railway Tender conditions)

Preferences & relaxations

EMD exemption

Check each criterion against the tender notice before you bid.

Commercial conditions

EMD: Not required
Tender fee: None

Terms & conditions

27 conditions

Statutory Variation Clause

Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor.

Commercial-Compliance

Please enter the percentage of local content in the material being offered.Please enter 0 for fully imported items, and 100 for fully indigenous items.The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender condition
Tenderers shall confirm the following declaration failing which the offer will be ignored. " I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India.I certify that this bidder is not from such a country or,if from such a country,has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered.Where appIicabIe,evidence of valid registration by the Competent Authority shall be attached.

General Instructions

Mode of despatch Rail/Road. If dispatch is by Road, door delivery only is accepted: Free door delivery to ELS/ED along with Delivery Challan.
1. Southern railway GST No.is 33AAAGM0289C1ZQ 2). Unloading the materials to be arranged by firm.
2. Material has to be strictly supplied within delivery date. Otherwise, Liquidated damage (LD) will be imposed viz. 0.5 percentage per week, upper limit being 10 percentage on delayed supply.
3. Before supply the material, validity of delivery period should be ensured. If Delivery period is expired, Modification of Purchase order (MOP) for extension of Delivery Period to be obtained duly applying in IREPS Portal.
4. Material should be supplied along with e-dispatch note. E-way bill to be submitted along with supply if value of material is more than Rs. 50,000/-.
5. If the material is not supplied after the delivery due date mentioned in P.O, (or) Extended delivery date as per MOP, then this purchase order will get cancelled without intimation to firm duly imposing GD (General Damage).

Other Conditions

Consignee after receipt
TRAINING TO VENDORS ON ENVIRONMENT
1. Eco-friendly Packing such as Gunny Bags/Carton box is better. Avoid Polyethylene bags of thickness < 50micron.
2. Reduce Logistic Vehicle: Usage of Railway Parcel Service is preferable
3. Use of alternate materials like cotton bags/gunny bags(Jute bags) in place of plastic, polythene and wooden packing material shall be followed to the extent possible. It is expected that this would help in reducing the use of polluting materials.
Tenderers to acknowledge having read Instructions to e-tenderers, specialconditions of Stores Contract,annexures and additional special conditions specific to particular tender as available at the home page www.ireps.gov.in - and go to Important links -- and go to Public documents -- Stores/Supply --Southern Railway Documents in Zonal Railways Document http://10.185.80.93/SR_Tender_Conditions_03032023_SR_signed.pdf
Ambiguous offer will be summarily rejected. Terms of offer must be specific and unambiguous
Scanned copy of Valid and current NSIC Certificate, together with classification list duly highlighting the tendered items
Warranty / Guarantee clause applicable as per IRS conditions of Contract

Show all 27

IRS Conditions of Contract The contract shall be governed by latest version (along with all correction slips) of IRS conditions of contract, and all other terms and conditions incorporated in the tender documents.
Supply of material along with TAX INVOICE is must.Free door delivery to ELSD/ED along with Delivery Challan (i.e. Postal Address is: To: CHIEF DEPOT MATERIALS SUPERITENDENT, ELECTRIC LOCO STORES DEPOT, DELIVERY CONTACT :- CDMS/ELSD/ERODE Ph No : 73057 19075. e-mail ID.: ammelsded@sa.railnet.gov.in( Electric Loco Stores Depot, Near Kollampalaiyam, Erode-638 002).
All the bidders / tenderers should ensure that they are GST compliant and thier quoted tax structure/ rates are as per GST.
In case the successful tenderers is not liable to be registered underCGST/GST/UTGST/ SGST Act. The Railway shall deduct the applicable GST from him / their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority
Bill Payment After successful completion of purchase order, firm has to submit the BILL ON-LINE through ireps Portal only for payment. In this regard, the following documents have to be uploaded based on the CRN (R-Note) issued by Railway
1. Invoice, GST declaration( i.e.SELF DECLARATION regarding Aggregate Annual turnover in a financial year: Less (or) More than 5 Crores/ 10 Crores/ 20 Crores/ 50 Crores / 100 Crores/ 500 Crores. If more than 5 Crores, e-invoice is required to be uploaded.), R-Note, NEFT ? MANDATORY.
2. Warranty/Guarantee Certificate, RITES certificate, Test report, Dealership certificate (or) proof of purchase from authorized dealer, calibration certificate, Commissioning Report whichever is applicable.
3. Firm has to ensure the filing of GSTR-1 (B2B statement) with correct Tax invoice number with date and GST rate, before bill submission in ireps portal. If GSTR2A is not successfully verified at our end, the system (IPAS) itself will not allow the bill passing.

Special Conditions

Firms with MSME/NSIC Certificate for subject item are requested to submit the same for eligibility towards purchase preference. ii)
1. The offers shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number.
2. Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rateif quoted by the bidder.
3. Wherever the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the purchase order or billed.
4. Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax billed as per invoice to match the all inclusive price as mentioned in the purchase order.
5. Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.
Firms are advised to send the request mail for Inclusion of Tender along with Latest PO /R Note e n c l o s u r e to ammelsded@sa.railnet.gov.in

6. Bidders shall confirm and certify on the behalf of the tenderer including its constituents as under:

I/we the tenderer (s) am/are signing this document after carefully reading the contents.
I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.
I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/we have verified the content of the document from the website and there is no addition, no deletion or no alteration to the content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of contract or payment, the master copy available with the railway Administration shall be final and binding upon me/us.
I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and attachments in proof of the qualification requirements.
I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer and same shall be binding upon me/us.
I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully responsible for the correctness of the information and documents, submitted by us.
I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/ member of the partnership firm/LLP/JV/Society/Trust.
I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during process for evaluation of tenders, it shall lead to forfeiture of the EMD and may also lead to any other action provided in the contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understand that my/our offer shall be summarily rejected.
I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the award of the contract, it will lead to termination of the contract, along with forfeiture of Security Deposit and may also lead to any other action provided in the contract including banning of business for a period of upto two year.
I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border with India and certify that I am/We are not from such a country or, if from such a country, have been registered with the competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to be considered (evidence of valid registration by the competent authority is enclosed)

Similar open tenders

Soonest first

Tender notice (PDF)