Supply and Stacking and Loading of 50 mm Machine crushed Stone Ballast into Depot and any type of Railway Wagon/ hopper for Construction Projects at Khantapara yard of South Eastern Railway . (Measur…

Commercial-Compliance

• Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

  Document optional

Technical-Compliances

• Scanned copy (in PDF Form) of the Information regarding the Association of Railway Officer(s) with the tenderer - For details please see para 2.3.11 of Tender Document.

  Document required

• Details of works completed/substantially completed by the tenderer(s) during last seven years to be submitted as per format available at para 12.30 of tender document duly certified & verified by Chartered Accountant.

  Document required

• Scanned copy (In PDF Form) of the Ballast Test Report. [Refer para 2.2 (f) of tender document]. TENDERS NOT ACCOMPANIED BY THESE DOCUMENTS WILL BE SUMMARILY REJECTED.

  Document required

• SCANNED COPY (IN PDF FORM) OF ALL THE DOCUMENTS OF THE JOINT VENTURE (JV) FIRM AS MENTIONED IN THE PARA 2.3 OF THE TENDER DOCUMENT. IF THE TENDERER IS A JOINT VENTURE FIRM, ALL THE REQUIRED DOCUMENTS SHOULD BE UPLOADED HERE. For all other type of firms (Other than JV firms) the tenderer has to upload the scanned copy (In PDF Form) of all the documents as mentioned in clause 2.3 of the tender document.

  Document required

• Scanned copy (In PDF Form) of the Vendor Mandate Form as per specific format provided in the para 4 of tender document. The Tenderer is required to declareBank details and A/C No. etc. in Vendor Mandate Form.

  Document required

Standard Financial Criteria

• Submit the scanned copy (In PDF Form) of the documents as per the requirement of financial eligibility criteria of the tender [Refer para 2.3 of tender document {Para 2.3 for tenderer(s) participating as JV firm}].

  Document required

• Submit the scanned copy (In PDF Form) of the documents for evaluating the Bid Capacity (Please refer Clause 12.25 of tender document). This is applicable in all works contract having tender value of Rs. 10.00 Crore and above.

  Document required

TENDERS NOT ACCOMPANIED BY THESE DOCUMENTS WILL BE SUMMARILY REJECTED.

Special Technical Criteria

• Smilar nature of Works - Any work involving supply of machine crushed ballast.

  Document required

Standard Technical Criteria

• Submit the scanned copy (In PDF Form) of the work(s) completion certificate(s) as per the requirement of Technical eligibility criteria of the tender [Refer para 2.3 of tender document {Para 2.3 for tenderer(s) participating as JV firm}]. TENDERS NOT ACCOMPANIED BY THESE DOCUMENTS WILL BE SUMMARILY REJECTED.

  Document required

Partnership firm/Joint Venture (JV) / Hindu Undivided Family (HUF) / Limited Liability Partnership (LLP) etc.

• Please submit a certificate in the prescribed format (please download the format from the link given below). Non submission of the certificate, or submission of certificate either not properly filled in, or in a format other than the prescribed format shall lead to summary rejection of your offer. ( Click here to download the Format of Self Certification)

General Instructions

• Notes for all schedules Standard Schedule of Rates (SSOR) Items: Any item of work carried out by the Contractor on the instructions of the Engineer which is not included in the accepted Bill(s) of Quantities but figures in the Standard Schedule of Rates (SSOR), shall be executed at the rates set forth in the "Standard Schedule of Rates (SSOR)" modified by the tender percentage as accepted in the contract for that chapter of Standard Schedule of Rates (SSOR). However, the cumulative value of all such extra item(s) together (modified by the respective tender percentage) shall not exceed 10 % of the original contract value.

• Option of Payment through Letter of Credit (L.C.): Tenderer(s) may submit option for taking payment through Letter of Credit (L.C.). [Refer para 7.1 of tender document].

• Credentials if submitted in foreign currency shall be converted into Indian currency i.e., Indian Rupee as under: The conversion rate of US Dollars into Rupees shall be the daily representative exchange rates published by the Reserve Bank of India for the relevant date. Where, relevant date shall be as on the last day of month previous to the one in which tender is invited. In case of any other currency, the same shall first be converted to US Dollars as on the last day of month previous to the one in which tender is invited, and the amount so derived in US Dollars shall be converted into Rupees at the aforesaid rate. The conversion rate of such currencies shall be the daily representative exchange rates published by the International Monetary Fund for the relevant date.

• Electronic Reverse Auction (eRA) is applicable in works tender valued more than Rs 50 crore in each case. [Refer para 7.2 of tender document].

• Contract under EBR (IF) It is agreed by and between the parties that Railway shall continue to be held responsible for all obligations, risk and liabilities, whatsoever, arising out of or in connection with the Principal agreement and this novation agreement, whether during the progress of the work or after its completion. It is further agreed and understood by and between the parties that IRFC shall be the owner of assets, if any, arising out of execution of works as defined in the Principal Agreement, except the land whose ownership shall continue with Railway. Accordingly, the invoices shall be issued by capturing GSTIN of contractor (as the supplier) and GSTIN of IRFC (as bill to party). Also, the contractor shall submit the invoice, issued in the name of IRFC, to railway for processing payment by Railway to contractor subject to applicable TDS under the Income Tax, GST or any other applicable laws. It is further agreed by and between the Parties that IRFC shall be responsible to comply with Income Tax and GST laws in relation to filling of returns.

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• There are several changes in the tender document after the new GCC April 2022 is issued. Tenderer(s) are requested to go through the tender document & GCC carefully before the submission of the offer.

• Clarification of Bids To assist in the examination, evaluation & comparison and pre-qualification of the Tender, the Railway may, at its discretion, ask any Bidder for a clarification of its Bid. Any clarification submitted by a Bidder that is not in response to a request by the Railway shall not be entertained or considered. The Railway request for clarification and the response of the bidder in this regard shall be in writing. However, if a Bidder does not provide clarification of its bid by the date and time communicated in the Railway request for clarification, the bid shall be evaluated as per the documents submitted along with the bid.

• All General Instructions are available in the uploaded tender document.

Special Conditions

• Apostille Clause

  1. A power of attorney (PoA) executed outside of India should meet following requirements:
     1. If the PoA is in a foreign language, it must be translated into English and certified.
     2. The PoA must be authenticated by an Indian consulate in the country where it was executed. If the PoA was executed in a country that is a member of the Hague Convention, it can be apostilled instead of being authenticated by an Indian consulate. The apostille should be verifiable online.
     3. The PoA must be stamped in India within three months of its arrival, with the appropriate stamp duty.
     4. The PoA must comply with Indian laws, including the Indian Registration Act and Power of Attorney Act.
  2. Documents issued out of India (Balance Sheets, Statutory Auditor's certificate etc) should meet following requirements:
     1. If the document is in a foreign language, it must be translated into English and certified.
     2. The document must be authenticated by an Indian consulate in the country where it was executed. If that document was executed in a country that is a member of the Hague Convention, it can be apostilled instead of being authenticated by an Indian consulate. The apostille should be verifiable online.
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• Unique Document Identification Number (UDIN) clause Any certificate issued by the Statutory Auditor/Chartered Accountant must include Unique Document Identification Number (UDIN). The certificate not accompanied by UDIN, such certificate shall be summarily rejected.