eProcureOpenGoods

THIS IS TENDER TO ENTER INTO RUNNING CONTRACT FOR MANUFACTURING & SUPPLY OF HVN-66 INSULATING LINER FOR USE WITH WIDER PSC SLEEPER TO DRAWING NO. RDSO/T-8746 SUITABLE FOR 60KG (UIC)/ 60E1 & 52 KG RAI…

Ministry of Railways

PCMM OFFICE, GM BUILDING COMPLEX, NCR HQ, SUBEDARGANJ Allahabad

Delivers to

Allahabad

Overview

25 facts from the tender

Ministry of Railways published this goods tender on eProcure on 8 Oct 2026, for Allahabad. The EMD is ₹20 L. It closes on 25 Nov 2026, 3:00 pm IST. Tender ID 92366725 · Ref 6326RGC18.

Timeline

Published8 Oct 2026 · 6:30 pm
Closesin 46d 1h25 Nov 2026 · 3:00 pm

Bidding

Bid type: Open/Advertised
Contract type: Goods · Expenditure
Tender type: Open - Indigenous
Tendering section: 63
Bidding system: Single Packet
Evaluation: Itemwise
Validity of offer: 90 days
Tender document cost: None
Ranking order: Lowest to Highest
Pre-bid meeting: None
Approved sources: Required · RDSO
MSE reservation: Not reserved
Eligible supplier class: Class I suppliers only
Class I local content: At least 50%
MSE purchase preference: 25% of the quantity, within 15% of the lowest price
F.O.R: Destination

Buyer

Inviting authority: STORES/NORTH CENTRAL RLY
Organisation type: Central Govt. Ministry/Department
Product category: Railway related Products
Location: Allahabad
Portal: eProcure
Inspection agency: TPI Agency
Inviting officer: PRINCIPAL CHIEF MATERIALS MANAGERSTORES/NORTH CENTRAL RLY

Important dates

Published: 8 Oct 2026, 6:30 pm IST
Closes: 25 Nov 2026, 3:00 pm IST

Declarations by the buyer

The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid
Complies with the Public Procurement (Make in India) Order 2017
The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM
Dy.CMM/C ( AVADHESH KUMAR DIXIT )

Items & delivery

1 item

Item 1 PL 60110569019

HVN-66 INSULATING LINER FOR USE WITH WIDER PSC SLEEPER TO DRAWING NO. RDSO/T-8746 SUITABLE FOR 60KG (UIC)/ 60E1 & 52 KG RAILS (APPLICABLE FOR DRAWING NO. RT-8751) DRG: (RDS O) RT 8751-53 SPEC: (RDSO) IRS Specification T-44, 2025, Third revision.

Total quantity: 77,63,217 Numbers
Warranty: 30 Months after the date of delivery
Stock category: Non Stock
Approving agency: RDSO
Inspection agency: TPI Agency
Quantity tolerance (±): 5 %age
Item Category: Normal
Permitted PO value variation: Max 8 lacs
Rate of supply: 500000 units per Month
Commencement time (as printed): -30 Day

Delivery destination

ANYWHERE IN NCR

Delivery condition: As per tender Conditions

UVAM item reference

( Item Id :- 3100587 - High Viscous Nylon (HVN)-66 Insulating Liners , Sub Item Id:-3100587001 - - )

Documents

9 files

Documents to submit

Commercial-Compliance

Micro/Small Enterprise (MSE) are eligible for benefit/preferential treatment as per para 3.0 of Instructions to Tenderers and General Conditions of Contract (for Indigenous Tender), therefore, such MSE firms must enclose the relevant documents as per the tender conditions. The bidders are also required to furnish "Udyam Registration Number" in their offer. If you are not a MSE or a consortia of MSEs formed by NSIC, please indicate percentage of sub-contracts in execution of this tender that will be from Micro and Small Enterprise (in percent of order value), with further breakup of MSE owned by SC/ST. (Information will be provided in % terms with following fields: Micro firm owned by SC, Micro firm owned by ST, Micro firm owned by Others, Small industry owned by SC, Small industry owned by ST, Small industry owned by Others).
Document required
EMD- The offers not accompanied by requisite EMD as given in para 5.0 of Instructions to tenderers & General Conditions of tenders for supply contract version_25 dated 20.07.2026 will be summarily rejected, unless falling in the exempted category. The firm claiming exemption from EMD should clearly indicate valid reasons for such claim duly attaching a signed bid securing declaration as per ANNEXURE- 16 (Attached) of Instructions to tenderers & General Conditions of tenders for supply contracts along with scanned copies of relevant documents with their e-offers. Exemption from submission of EMD by MSEs shall also be governed by para 3.0 of Instructions to tenders and General conditions of tenders for supply contract version_25 dated 20.07.2026. Special attention be taken of para 3.0 (a) (VI) [Traders and agents are not eligible to avail the benefits extended under the Public Procurement Policy for MSEs.] and para 3.0 (a) (IX) [In case, the tendered item is restricted for placement of bulk orders on approved sources, then the criteria for placement of orders on MSEs under the Public Procurement Policy for MSEs will additionally require that the MSE firms are one of the valid approved sources for the tendered item.]
Document required
"Bidders must submit a certificate as per ANNEXURE-19 of "Instructions to Tenderers and General Conditions of Tender for Supply Contract (For Indigenous Tenders)" version_25 dated 20.07.2026 along with the bid for compliance of OM dated 23.07.2020 of Department of Expenditure, Ministry of Finance. If such a certificate given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law."
Document required
This tender is governed by Purchase preference for the Make in India policy. As per the Government of India Make in India policy, it is mandatory that the bidder shall give self-certification for local content in the quoted item (goods) at the time of tendering for tenders value more than Rs. 10 crores [Ref: Para-3.2.4 b(i) of instructions to the tenderers]. However, at the time of supply for all contracts above INR 10 Crore, the contractor/ supplier shall be required to give local content certification duly certified by cost/chartered accountant in practice. For cases where it is not possible to provide certification by Cost/Chartered Accountant at the time of supply, the supplier is permitted to provide the certification for local content from Cost/Chartered Accountant after completion of the contract or at the time of submission of bill. In case the contractor/ supplier does not meet the stipulated local content requirement and the category of the supplier changes from Class-I to Class-II/ Non-local or from Class-II to Non-local, a penalty of 10% of the portion of contract for which the stipulated local content requirement in not met will be imposed. However, contract once awarded shall not be terminated on this account. Please note - The necessary certificate of local content must be signed with UDIN/relevant similar Nos. for statutory auditor or cost accountant, whichever is applicable, documents without UDIN number shall be construed as non-submission of CA certificate and 10% penalty shall be deducted from the bill.
Document optional
1. The 'Class-I local supplier'/ 'Class-II local supplier' at the time of tender, bidding, or solicitation shall be required to indicate the percentage of local content and provide self-certification if the estimated value is less than 10 Cr. that the item offered meets the local content requirement for 'Class-I local supplier'/ 'Class-II local supplier', as the case may be. They shall also give details of the location(s) at which the local value addition is made.
2. The percentage of Local Content entered by the bidder in their techno- commercial offer for classification as a Class-I or Class-II Local supplier for the tendered item(s), in accordance with the Make in India policy, shall be deemed as their self-certification of local content. In addition to this, unless explicitly stated otherwise in the offer, the bidder's manufacturing plants and facilities shall be considered as the location(s) where local value addition is carried out for the tendered item.
Document optional
Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.
Document optional

Show all 13

Check List

In case of Authorized Dealer, bidder has uploaded Authorization Certificate along with offer.
Document optional
Bidder should go through the Tender document, IRS Conditions of Contract 2025 (attached), Instructions to Tenderers and General Conditions of Tender for Supply Contract version_25 dated 20.07.2026 (attached), and other Conditions specified/attached with the tender.
Document optional
In case of micro and small enterprises, firm has submitted documentary evidence of being micro or small enterprises for tendered item in the certificate issued by nodal agencies as per public procurement policy.
Document optional
The bidder has uploaded document like copies of Receipt Notes, Inspection Certificates etc. in support for their performance/Credentials as the case may be.
Document optional
Bidder has deposited required EMD amount as applicable as the case maybe.
Document optional

Undertaking

I/ We agree to supply tendered stores in accordance with the IRS Conditions of contract 2025 with all other conditions specified in the tender.
Document optional
We hereby declare that in quoting the above price, we have taken into account the full effect of Input Tax Credit available under GST. We further agree to pass on any financial gain/benefit as may become available in future in respect of all the input tax credit on the date of supply by way of reduction in price and advise the purchaser accordingly. We also undertake that we are aware of the provisions of section 171 of the CGST Act and consequences thereof if we fail to comply with the same. b) We shall file GSTR-1 and GSTR-3B for transaction with Railways in due time preferably every month, so that ITC benefit can be availed by Railway.
Document optional

Eligibility

Special Eligibility Criteria

1. Purchaser reserves the right to procure Bulk or Entire quantity from RDSO-approved vendors as available on UVAM- under Sub Item ID: 3100587001.
2. Offers received from tenderers appearing in the Vendor list of nominated vendor/source approving agencies for tendered item (as available on UVAM only) as 'Vendors for Developmental Orders' shall be considered eligible for Developmental Orders up to 20 percent of net procurable quantity (NPQ).
3. Where there are not more than three Indian suppliers categorised as Approved Vendor for a particular item, developmental vendors can be considered for placement of bulk order without any quantity restrictions. However, while considering such vendors, factors including past performance, capacity, delivery requirements, quantity under procurement, nature of item, outstanding order load, etc. shall be considered in a transparent manner, subject to rates being reasonable. In such cases, the purchaser reserves the right to split the order quantity between one or more firms and Para 25.2 of Instruction to tenderers and General Conditions of tenders for supply contract version_25 dated 20.07.2026 [for indigenous tenders] shall be applicable. Such orders shall be treated as bulk orders. Indian Supplier shall be defined as follows: A supplier or bidder shall be considered to be from India if
  1. the entity is incorporated in India, or
  2. a majority of its shareholding or effective control of the entity is exercised from India, or
  3. more than 50% of the value of the item being supplied has been added in India.
4. The status of the vendor (i.e., approved or developmental vendor) shall be reckoned as on the date of tender opening and not thereafter. However, cases of downgrading/removal/ suspension/ banning, etc., after opening of tender, shall be taken into account while considering the offers.
5. The firms/tenderers who are not appearing in UVAM as Approved/Developmental Vendors of nominated vendor/source approving agencies will not be considered for ordering. However, such firms willing to participate are advised to approach the concerned Vendor Approving agency for getting their name registered as approved/developmental vendor in the vendor directory maintained in UVAM. Note: Vendor directories being maintained in other forms manual/online, if any will not be considered.
Document optional
Developmental Vendors are only such vendors which are listed as developmental vendors on UVAM without any condition. (Authority: Railway Board's letter no. 2021/RS(G)/779/7 Dated 09.05.2025) In terms of Railway Board letter no. 2015/RS(G)/779/5 (Vol.III) dated 22.06.2020 and in keeping with the Public Procurement (Preference to Make in India) Order 2017 as amended time to time, it has been found that there is sufficient local capacity and competition in supply of the tendered item of required quality and therefore, public procurement of this tendered item is restricted to Class-I local suppliers only (Class-I local supplier means a supplier having local content equal to or more than 50 percent).The vendors who do not qualify to be Class-I local suppliers should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a Class-I local supplier for the tendered item, participates in the tender, it does so at its own risk and cost and Railway shall not be liable for any loss or damage caused to the vendors.
THIS TENDER COMPLIES WITH PUBLIC PROCUREMENT (PREFERENCE TO MAKE IN INDIA), ORDER 2017, Revision regarding issued by the Ministry of Commerce and Industry Order No. P- 45021/2/2017-PP(BE-II) dated 16.09.2020. Tenders must furnish the information giving the percentage of local content. Pls. refer to para 3.2 of Instruction to Tenderers and General Conditions of Tenders for Supply Contract version_25 dated 20.07.2026.
Participating firms to quote Basic Rate and Single Freight for destination delivery anywhere in North Central Railway. Tender evaluation will be on the basis of all inclusive rate for delivery up to destination. Freight reimbursement to vendor will be at actual or quoted rate whichever is lower while making payment.
Document optional

Check each criterion against the tender notice before you bid.

Commercial conditions

EMD: ₹2,000,000
Tender fee: None

Terms & conditions

29 conditions

Validity of the Contract

Contract issued on the basis of this Tender will be valid for 2 Year from the date of placement of contract

Payment Terms

100% payment against online R-Note/CRN generated through IMMS/UDM issued by Gazetted Officer of the consignee along with TPI certificate. The firm will submit with each bill, the necessary CA certificate for local content which must be signed with UDIN. Note: Documents without UDIN shall be construed as non-submission of CA certificate and 10% penalty shall be deducted from the bill.

Statutory Variation Clause

Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor.

Option Clause

The purchaser shall be entitled to vary the order quantity upto +30% anytime within the delivery period (including extended delivery period) on the same terms and conditions. The increase in quantity with respect to the tender quantity can be done even at the time of ordering and the tenderer shall be bound to accept the quantity so ordered on the basis of his original offer. The purchaser shall be entitled to exercise +30% option clause in one or more than one instalment as long as the total variation in quantity does not exceed the limit of 30% of ordered quantity.

Standard Governing Conditions

This tender is for entering into Running Contract (RGC) with the Firm(s) to meet the requirement of this Railway for the subject item. Supply orders shall be placed by the Competent Authority in the Office of the Principal Chief Materials Manager, North Central Railway, Prayagraj (PCMM/NCR/Prayagraj). Full details of Consignees will be indicated in the Supply Orders. The currency of the Running Contract will be for a period of two year from the date of commencement of the RGC. However, the currency of the contract can be extended by another 01 year with the consent of both the parties to the contract. Supply orders can be placed till last date of the currency of the Running Contract and the Delivery Period can go beyond the said period. Railway also reserve the right to short close the RGCs during the currency of the contract if the same is found to be non-advantageous.
IRS Conditions of Contract The contract shall be governed by IRS conditions of contract 2025 and all other terms and conditions incorporated in the tender documents.

Commercial-Compliance

As a tenderer we hereby confirm that we have gone through para no. 35 of Instruction to tenderers and IRS Conditions of Contract 2025 and do hereby confirm that none of our sister concerns or affiliates (having common partner/director/promoter/owner/ holding company decision control etc.) have participated in this tender.

Special Conditions

Mode of Despatch By Road.
Court Jurisdiction For any disputes related to contract or inspection/action by inspecting Agency, the court jurisdiction would be the Head Quarters of the Zonal Railway, where the contract agreement has been signed
Makers name [and/or Brand] must be mentioned in the offer. If no make is mentioned, it will be presumed that stores will be of bidders own make.

Show all 29

Tenderer should keep validity for their offer for minimum 90 days.
Packing condition As per para 4.11 of IRS Conditions of Contract 2025 (attached herewith), the material is to be properly packed to avoid damage during transportation.
The OEM/Authorized Dealers/Agents must comply the following conditions, failing which their offer(s) will be ignored:
1. In a tender, either the authorized agent/dealer on behalf of the principal /OEM or the Principal/OEM itself can bid but both cannot bid simultaneously for the same item in the same tender.
2. If an authorized agent/dealer submits bid on behalf of the Principal/OEM, the same agent/dealer shall not submit a bid on behalf of another Principal/ OEM in same tender for the same item/product.
UNLOADING OF MATERIAL : Unloading of Material will be arranged by supplier.
Supply orders against RGC may be placed on one or more among the consignees of open line and construction organizations within the jurisdiction of North Central Railway. [Major Consignees:
1. Engg. Open line
  1. SSE/PWAY/TD/PRYJ
  2. SSE/PWAY/TD/JHS
  3. SSE/PWAY/TD/AGC.
2. Construction Organization
  1. JE/PWAY/C/GWL
  2. SSE/PWAY/C/CNB
  3. SSE/PWAY/C-I/PRYJ
  4. SSE/PWAY/C- II/PRYJ
  5. SSE/PWAY/C-I/JHS
  6. SSE/PWAY/C/Lalitpur
  7. SSE/PWAY/C- I/AGC
  8. SSE/PWAY/C-II/AGC
  9. Dy. CE/C/Plg./PRYJ etc or any other consignee within the jurisdiction of NCR.
GUARANTEE Guarantee/Warranty shall be as per Drawing/specification. In case it is not given in Drawing/specification, then Guarantee/Warranty shall be as per IRS conditions of contract 2025.
Raw Materials The raw materials required for the manufacture of the tendered material shall be procured from approved sources only if specified in the
1. RDSO Drawing and/or
2. RDSO specification and/or
3. RDSO manual/code for the tendered item and/or
4. Inspection methodology as specified for the tendered item.
Security Deposit will be applicable in the tender as per Para 6.0 of INSTRUCTIONS TO TENDERERS AND GENERAL CONDITIONS OF TENDERS FOR SUPPLY CONTRACT version_25 dated 20.07.2026.
Manufacturer name month & year of manufacturing should be indicated on the material or the packing of the material as specified in specification/drawing etc. or as per feasibility as the case may be.
Quantity Splitting Clause applicable as per para 25.2 of INSTRUCTIONS TO TENDERERS AND GENERAL CONDITIONS OF TENDERS FOR SUPPLY CONTRACT version_25 dated 20.07.2026.
Drawings and Specifications The latest RDSOs drawing if any, as mentioned in the Tender schedule may be obtained from RDSO/Lucknow. Any technical clarification regarding drawing/Specification can be obtained from PCE/NCR office.
This is a tender for the placement of Running Contract for 02 years.Placement of Supply Orders to operate the Running Contracts finalized against this tender:
1. After the finalization of the Running Contract, the Contract shall be operated by placement of Supply Orders wherein the delivery period and consignees for the supplies to be made against the Supply orders shall be clearly indicated.
2. The Supply Orders against the Running Contracts shall be placed by PCMM/NCR or his authorized representative based in North Central Railway Headquarters.
3. The tenderer should note that supply orders will be issued with delivery of specific units of material to be completed within the specified period as indicated in the Supply Order. The tenderer/supplier should note that failure on the part of the supplier to complete supplies within the specified period as indicated in the supply shall be treated as a breach of contract on the part of the supplier and in such a situation Purchaser shall have all rights to take all necessary penal actions (for the quantity whose delivery period expired but supplies not made by the supplier) against the supplier as per terms and conditions of the contract.
4. Supply orders placed within the Currency of the Running Contract are legal binding as per the Contract even in cases where the terminal delivery date is beyond the currency of the Running Contract.
5. Supply Orders (SOs) may be placed up to 1.3 times the tentative RGC quantity without requiring any formal amendment to the RGC.
Delivery Period Delivery to commence within 30 days from the date of Supply order and Completion within 90 days thereafter. Material is to be delivered as per the details of the Consignee, Quantity, and delivery period mentioned in Supply orders issued from time to time against the Running Contract. Delivery will be quarterly, severable.
Purchaser reserves the right to conclude the RGCs at differential prices also.
Delivery date in the supply order need not necessarily fall within the currency of the RGC but it can go beyond it depending upon the terms of delivery stipulated in the RGC. No extension of validity period of the RGCs itself is required when deliveries against outstanding supply orders continue even after expiry of the validity period. The RGCs will remain alive for the purpose of delivery for all stores ordered during the currency of the RGC untill deliveries have been completed. In case of failure of a firm, the purchaser reserves the right to cancel the supply order, take supply from other RGC holder firms and any extra expenditure incurred on this account will be recovered from defaulting firm as a predetermined liquidated damage.
The quantity mentioned above is estimated and indicative quantity only. Supply orders may be placed for lesser or up to 1.3 times the RC quantity during currency of the contract which will be at the discretion of Railway and Railway does not guarantee Placement of supply order as per the above mentioned quantity.
FOR-Firm are advised to quote with delivery term FOR destination, if firm will offer with delivery term FOR ex Works and delivery by road than firm shall dispatch the Stores in such a way that it shall reach the ultimate consignee before terminal date of delivery mentioned in the contract. In such cases merely the dispatch of material within contractual delivery period does not mean that firm has supplied the material within contractual delivery period but it shall reach to ultimate consignee on or before contractual delivery period as Date of supply of material.
In case of any contradiction or conflict, the order of precedence (higher to lower) for provisions/ conditions mentioned shall be as under:
1. Conditions mentioned in tender document (NIT)
2. Special conditions of Running contract, if any
3. Latest IRS conditions of contract 2025 (attached)
4. Instructions to tenderers and general conditions of tenders for supply contract- version_25 dated 20.07.2026 PDF (attached).
PVC applicable as per attached Annexure-A. Any offer with the different PVC formula or quoting different base month or linkage with different indices or fixed rate etc. as compared to the PVC formula in the tender, will be summarily rejected.

Similar open tenders

Soonest first

Tender notice (PDF)