Reliability improvement through shifting of old OFC hut to new EI Building OFC Hut over Nagpur Division.

• Tenderer has to submit an undertaking in prescribed format (Attached in form of Annexure 'N') that the tenderer is exempted from submission of Bid Security/Earnest Money Deposition lieu of this Bid Security Declaration "I/We understand and accept that if I/We withdraw my/our bid within bid validity period or if awarded the tender and on being called upon to submit the Performance Guarantee /Performance Security fail to submit the same within the stipulated time period mentioned in tender documents or on being called upon to sign the contract agreement fail to sign the same within stipulated period mentioned in tender documents, I/We i.e., the bidder shall be banned from submission of bids in any Works/Service Tender issued by Indian Railway for a period of 12 months from the date of such banning done on e-platform IREPS" from participation in tender. Submission of wrong information, improperly filled in, or in a format other than the prescribed format shall lead to summarily rejection of your offer. Necessary supporting documents should be uploaded in this regard Non-submission of supporting documents shall lead to summarily rejection of your offer.

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• All the payment will be made through electronic fund transfer only through any of the nationalized/scheduled bank. For this the proforma given at Annexure-E enclosed is to be essentially filled up by the tenderer before submitting his tender. Scanned copy of cancelled cheque of bank account mentioned in Annexure-E to be attached by the tenderer also.

  Document required

• PAN details - Along with EFT mandate the tenderer has to upload the self-attested copy of the PAN card.

  Document required

• The tenderer has to submit copy of Authority for him being authorized signatory. (Self-declaration may be submitted in case of Proprietor ship firm and in case of partnership firm and other type of Firms, Clause 6.1 of GCC April-2022 may be referred and required documents to be submitted) & upload as.pdf file.

  Document required

• Deed of Partnership or special power of attorney, if any for the work.

  Document optional

• List of Personnel Organization available on hand and proposed to be engaged for the subject work as per format given in Annexure-A in attached document.

  Document optional

• List of Plants and Machinery available on hand (own) and proposed to be inducted (own and hire, to be given separately for the subject work) as per format given in Annexure-B in attached document.

  Document optional

• List of work on hand indicating description of work, contract value, approximate value of balance work yet to be done and date of award as per format given in Annexure-C in attached documents.

  Document optional

• Each page of the copy of the documents/ certificates in support of Special Technical Criteria, submitted by the tenderer, shall be duly self-attested/digitally signed by the tenderer (Self Attestation shall include signature, date & stamp of the tenderer.

  Document required

• As per SGCC clause 10.2. Financial Eligibility Criteria: Annexure- VIB uploading is mandatory.

  Document required

• The Bank Guarantee bond Annexure- VIA

  Document required

• SGCC clause 8. Execution of Contract Document: The Tenderer whose tender is accepted shall be required to appear in person at the office of General Manager/General Manager (Construction), Chief Administrative Officer (Construction), Divisional Railway Manager or concerned Engineer, as the case may be, or if tenderer is a firm or corporation, a duly authorized representative shall appear (there would be no need for appear in person if agreement is signed digitally)and execute the contract agreement within seven days of notice from Railways that the Contract Agreement is ready. The Contract Agreement shall be entered into by Railway only after submission of valid Performance Guarantee by the Contractor. Failure to do so shall constitute a breach of the agreement affected by the acceptance of the tender. In such cases the Railway may determine that such tenderer has abandoned the contract and there upon his tender and acceptance thereof shall be treated as cancelled and the Railway shall be entitled to forfeit the full amount of the Bid Security and other dues payable to the Contractor under this contract. The failed Contractor shall be debarred from participating in the re-tender for that work.

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• SGCC clause 9. Form of Contract Document: Every contract shall be complete in respect of the document it shall so constitute. Not less than 2 copies of the contract document shall be signed by the competent authority and the Contractor and one copy given to the Contractor. (there would be no need of signing two copies if agreement is signed digitally).

  1. For Zone contracts, awarded on the basis of the percentage above or below the applicable chapter(s) of Standard Schedule of Rates (SSOR) for the whole or part of financial year, the contract agreement required to be executed by the tenderer whose tender is accepted shall be as per specimen form, Annexure-II. During the currency of the Zone Contract, work orders as per specimen form Annexures-III, for works not exceeding 5, 00,000 each, shall be issued by the Divisional Railway Manager / Executive Engineer under the agreement for Zone Contract.
  2. For contracts for specific works, the contract document required to be executed by the tenderer whose tender is accepted shall be an agreement as per specimen form Annexure- IV.
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• SGCC ANNEXURE-I

  1. Instructions to Tenderers and Conditions of Tender: The following documents form part of Tender / Contract:
     1. Tender Forms - First Sheet and Second Sheet (as per ANNEXURE-I of IR GCC April,2022)
     2. Special Conditions/Specifications (enclosed)
     3. Bill(s) of quantities (enclosed)
     4. Standard General Conditions of Contract and Standard Specifications (Works and Materials) of Indian Railways as amended/corrected upto latest correction slips, copies of which can be seen in the office of Sr.Divl. Sig & Tele Engineer,Nagpur S.E.C.Railway on payment of prescribed charges.
     5. S&T Standard Schedule of Rates (SSOR) issued by PCSTE/SECR as amended / corrected upto latest correction slips, copies of which can be seen in the office of Sr. Divisional Signal & Telecom Engineer, Nagpur or obtained from the office of the Chief Engineer, SEC Railway on payment of prescribed charges
     6. All general and detailed drawings pertaining to this work which will be issued by the Engineer or his representatives (from time to time) with all changes and modifications.
  2. Drawings for the Work: The Drawing for the work can be seen in the office of the Sr.Divl. Sig & Tele Engineer, Nagpur S.E.C.Railway at any time during the office hours. The drawings are only for the guidance of Tenderer(s). Detailed working drawings (if required) based generally on the drawing mentioned above, will be given by the Engineer or his representative from time to time.
  3. The Tenderer(s) shall quote his / their rates as a percentage above or below the S&T Standard Schedule of Rates (SSOR) issued by PCSTE, if applicable , of SEC Railway as applicable to Nagpur Division except where he/they are required to quote item rates and must tender for all the items shown in the Bill(s) of Quantities attached. The quantities shown in the attached Bill(s) of Quantities are given as a guide and are approximate only and are subject to variation according to the needs of the Railway. The Railway does not guarantee work under each item of the Bill(s) of Quantities. The tenderer(s) shall quote rates / rebates only at specified place in Tender Form supplied by Railway. Any revision of rates / rebates submitted (quoted) through a separate letter whether enclosed with the bid (Tender Form) or submitted separately or mentioned elsewhere in the document other than specified place shall be summarily ignored and will not be considered.
  4. Tenders containing erasures and / or alterations of tender documents are liable to be rejected. Any correction made by tender(s) in his/their entries must be attested by him / them.
  5. The works are required to be completed within a period of__09 (Nine months)_ months from the date of issue of acceptance letter.
  6. Bid Security:
     1. Subject to exemptions provided under para 5(1) (a) of Part-1 (ITT) of this document, the tender must be accompanied by a Bid Security as mentioned in tender documents, failing which the tender shall be summarily rejected.
     2. The Tenderer(s) shall keep the offer open for a minimum period of 60 days (in case of two packet system of tendering 90days) from the date of closing of the Tender. It is understood that the tender documents have been issued to the Tenderer(s) and the Tenderer(s), is / are permitted to tender in consideration of the stipulation on his / their part that after submitting his / their tender subject to the period being extended further, if required by mutual agreement from time to time, he will not resile from his offer or modify the terms and conditions thereof in a manner not acceptable to_S.E.C. Railway. Should the tenderer fail to observe or comply with the foregoing stipulation,the amount deposited or Bank guarantee bond submitted as Bid Security for the due performance of the above stipulation, shall be forfeited to the Railway.
     3. If his tender is accepted,
        1. the Bid Security mentioned in sub para(a) above deposited in cash through e-payment gateway will be retained as part security for the due and faithful fulfillment of the contract in terms of Clause 16 of the Standard General Conditions of Contract;
        2. the Bid Security mentioned in sub para(a) above submitted as Bank guarantee bond, will be encashed as part security for the due and faithful fulfillment of the contract in terms of Clause 16 of the Standard General Conditions of Contract.The Bid Security of other Tenderers shall, save as herein before provided, be returned to them, but the Railway shall not be responsible for any loss or depreciation to the Bid Security that may happen thereto while in their possession, nor be liable to pay interest thereon.
     4. In case Contractor submits the Term Deposit Receipt/Bank Guarantee Bond towards either the Full Security Depositor the Part Security Deposit equal to or more than Bid Security, the Railway shall return the Bid Security so retained as per sub para(c) above, to the Contractor.
  7. Rights of the Railway to deal with Tender: The authority for the acceptance of the tender will rest with the Railway. It shall not be obligatory on the said authority to accept the lowest tender or any other tender, and tenderer(s) shall neither demand any explanation for the cause of rejection of his/ their tender nor the Railway to assign reasons for declining to consider or reject any particular tender or tenders.
  8. If the tenderer(s) deliberately gives / give wrong information in his / their tender or creates / create circumstances for the acceptance of his / their tender, the Railway reserves the right to reject such tender at any stage.
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• 9. If any partner(s) of a partnership firm expires after the submission of its tender or after the acceptance of its tender, the Railway shall deem such tender as cancelled/contract as terminated under clause 61 of the Standard General Conditions of Contract, unless the firm retains its character as per partnership agreement. If a sole proprietor expires after the submission of tender or after the acceptance of tender, the Railway shall deem such tender as cancelled / contract as terminated under clause 61 of the Standard General Conditions of Contract.

• 10.3Bid Capacity: The tender/technical bid will be evaluated based on bid capacity formula detailed as Annexure-VI. 10.4 No Technical and Financial credentials are required for tenders having advertised value up to Rs 50 lakh. Credentials if submitted in foreign currency shall be converted into Indian currency i.e., Indian Rupee as under: The conversion rate of US Dollars into Rupees shall be the daily representative exchange rates published by the Reserve Bank of India or entity authorized by RBI to do so for the relevant date or immediately previous date for which rates have been published. Where, relevant date shall be as on the last day of month previous to the one in which tender is invited. In case of any other currency, the same shall first be converted to US Dollars as on the last day of month previous to the one in which tender is invited, and the amount so derived in US Dollars shall be converted into Rupees at the aforesaid rate. The conversion rate of such currencies shall be the daily representative exchange rates published by the International Monetary Fund for the relevant date or immediately previous date for which rates have been published. [Explanation for Para 10 of the Tender Form (Second Sheet) including Para 10.1 to 10.5 - Eligibility Criteria:

  1. Substantially Completed Work means an ongoing work in which payment equal to or more than 90% of the present contract value (excluding the payment made for adjustment of Price variation (PVC), if any) has been made to the contractor in that ongoing contract and no proceedings of termination of contract on Contractor's default has been initiated. The credential certificate in this regard should have been issued not prior to 60 days of date of invitation of present tender.
  2. In case a work is started prior to 07 (seven) years, ending last day of month previous to the one in which tender is invited, but completed in last 07 (seven) years, ending last day of month previous to the one in which tender is invited, the completed work shall be considered for fulfillment of credentials.
  3. If a work is physically completed and completion certificate to this extent is issued by the concerned organization but final bill is pending, such work shall be considered for fulfillment of credentials
  4. In case of completed work, the value of final bill (gross amount) including the PVC amount (if paid) shall be considered as the completion cost of work. In case final bill is pending, only the total gross amount already paid including the PVC amount (if paid) shall be considered as the completion cost of work. In case of substantially completed work, the total gross amount already paid including the PVC amount (if paid), as mentioned in the certificate, shall be considered as the cost of substantially completed work.
  5. If a bidder has successfully completed a work as subcontractor and the work experience certificate has been issued for such work to the subcontractor by a Govt. Organization or public listed company as defined in Note for Item 10.1 Para 10 of the Tender Form (Second Sheet), the same shall be considered for the purpose of fulfillment of credentials.
  6. In case a work is considered similar in nature for fulfillment of technical credentials, the overall cost including the PVC amount (if paid) of that completed work or substantially completed work, shall be considered and no separate evaluation for each component of that work shall be made to decide eligibility.
  7. In case of newly formed partnership firm, the credentials of individual partners from previous propriety firm(s) or dissolved previous partnership firm(s) or split previous partnership firm(s), shall be considered only to the extent of their share in previous entity on the date of dissolution / split and their share in newly formed partnership firm. For example, a partner A had 30% share in previous entity and his share in present partnership firm is 20%. In the present tender under consideration, the credentials of partner A will be considered to the extent of 0.3*0.2*value of the work done in the previous entity. For this purpose, the tenderer shall submit along with his bid all the relevant documents which include copy of previous partnership deed(s), dissolution deed(s) and proof of surrender of PAN No.(s) in case of dissolution of partnership firm(s) etc.
  8. In case of existing partnership firm, if any one or more partners quit the partnership firm, the credentials of remaining partnership firm shall be re-worked out i.e., the quitting partner(s) shall take away his credentials to the extent of his share on the date of quitting the partnership firm(e.g. in a partnership firm of partners A, B & C having share 30%, 30% & 40% respectively and credentials of Rs 10 crore; in case partner C quits the firm, the credentials of this partnership firm shall remain as Rs 6 crore). For this purpose, the tenderer shall submit along with his bid all the relevant documents which include copy of previous partnership deed(s), dissolution deed(s) and proof of surrender of PAN No.(s) in case of dissolution of partnership firm(s) etc.
  9. In case of existing partnership firm if any new partner(s) joins the firm without any modification in the name and PAN/TAN no. of the firm, the credentials of partnership firm shall get enhanced to the extent of credentials of newly added partner(s) on the same principles as mentioned in item 6 above. For this purpose, the tenderer shall submit along with his bid all the relevant documents which include copy of previous partnership deeds, dissolution/splitting deeds and proof of surrender of PAN No.(s) in case of dissolution of partnership firm etc.
  10. Any partner in a partnership firm cannot use or claim his credentials in any other firm without leaving the partnership firm i.e., In a partnership firm of A&B partners, A or B partner cannot use credentials of partnership firm of A&B partners in any other partnership firm or propriety firm without leaving partnership firm of A&B partners.
  11. In case a partner in a partnership firm is replaced due to succession as per succession law, the proportion of credentials of the previous partner will be passed on to the successor.
  12. If the percentage share among partners of a partnership firm is changed, but the partners remain the same, the credentials of the firm before such modification in the share will continue to be considered for the firm as it is without any change in their value. Further, in case a partner of partnership firm retires without taking away any credentials from the firm, the credentials of partnership firm shall remain the same as it is without any change in their value.
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• 13. In a partnership firm "AB" of A&B partners, in case A also works as propriety firm "P" or partner in some other partnership firm "AX", credentials of A in propriety firm "P" or in other partnership firm "AX" earned after the date of becoming a partner of the firm AB shall not be added in partnership firm AB. 14. In case a tenderer is LLP, the credentials of tenderer shall be worked out on above lines similar to a partnership firm. 15. In case company A is merged with company B, then company B would get the credentials of company A also. SGCC clause 11. Tenderer Credentials: Documents testifying tenderer previous experience and financial status should be produced along with the tender. Tenderer(s) who is / are not borne on the approved list of the Contractors of S.E.C. Railway shall submit along with his / their tender:

  1. Certificates and testimonials regarding contracting experience for the type of job for which tender is invited with list of works carried out in the past.
  2. Audited Balance Sheet duly certified by the Chartered Accountant regarding contractual payments received in the past.
  3. The list of personnel / organization on hand and proposed to be engaged for the tendered work. Similarly list of Plant & Machinery available on hand and proposed to be inducted and hired for the tendered work.
  4. A copy of certificate stating that they are not liable to be disqualified and all their statements/documents submitted along with bid are true and factual. Standard format of the certificate to be submitted by the bidder is enclosed as Annexure-V. In addition to Annexure-V, in case of other than Company/Proprietary Firm, Annexure-V(A) shall also be submitted by the each member of a Partnership Firm / Joint Venture (JV) / Hindu Undivided Family (HUF)/ Limited Liability Partnership (LLP) etc. as the case may be. Non submission of a copy of certificate by the bidder shall result in summarily rejection of his/their bid. It shall be mandatorily incumbent upon the tenderer to identify, state and submit the supporting documents duly self attested / digitally signed by which they/he are/is qualifying the Qualifying Criteria mentioned in the Tender Document.
  5. The Railway reserves the right to verify all statements, information and documents submitted by the bidder in his tender offer, and the bidder shall, when so required by the Railway, make available all such information, evidence and documents as may be necessary for such verification. Any such verification or lack of such verification, by the Railway shall not relieve the bidder of its obligations or liabilities hereunder nor will it affect any rights of the Railway there under.
  6. In case of any information submitted by tenderer is found to be false, forged or incorrect at any time during process for evaluation of tenders, it shall lead to forfeiture of the tender Bid Security besides banning of business for a period of upto two years. (b) In case of any information submitted by tenderer is found to be false, forged or incorrect after the award of contract, the contract shall be terminated. Bid Security, Performance Guarantee and Security Deposit available with the railway shall be forfeited. In addition, other dues of the contractor, if any, under this contract shall be forfeited and agency shall be banned for doing business for a period of upto two years.
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• 12. Non-compliance with any of the conditions set forth therein above is liable to result in the tender being rejected .
  13. Execution of Contract Documents: The successful Tenderer(s) shall be required to execute an agreement with the President of India acting through the Sr. DSTE/NGP, S.E.C Railway for carrying out the work according to Standard General Conditions of Contract, Special Conditions / Specifications annexed to the tender and Standard Specifications for (Works and Materials) of Railway as amended/corrected upto latest correction slips, mentioned in tender form (First Sheet).
  14. Documents to be Submitted Along with Tender.:
      1. The tenderer shall clearly specify whether the tender is submitted on his own (Proprietary Firm) or on behalf of a Partnership Firm / Company / Joint Venture (JV) / Registered Society /Registered Trust / Hindu Undivided Family (HUF) / Limited Liability Partnership (LLP) etc. The tenderer(s) shall enclose the attested copies of the constitution of their concern, and copy of PANCard along with their tender. Tender Documents in such cases are to be signed by such persons as may be legally competent to sign them on behalf of the firm, company, association, trust or society,as the case may be.
      2. Following documents shall be submitted by the tenderer:
         1. Sole Proprietorship Firm: (i) All documents in terms of Para 10 of the Tender Form (Second Sheet) of GCC APRIL 2022.
         2. HUF: (i) A copy of notarized affidavit on Stamp Paper declaring that he who is submitting the tender on behalf of HUF is in the position of 'Karta' of Hindu Undivided Family (HUF) and he has the authority, power and consent given by other members to act on behalf of HUF. (ii) All other documents in terms of Para 10 of the Tender Form (Second Sheet) of GCC APRIL 2022. .
         3. Partnership Firm: (i) All documents as mentioned in para18 of the Tender Form (Second Sheet) of GCC APRIL 2022. .
         4. Joint Venture (JV): as per IR GCC April,2022
         5. Company registered under Companies Act2013: (i) The copies of MOA (Memorandum of Association) / AOA (Articles of Association) of the company (ii) A copy of Certificate of Incorporation
      3. A copy of Authorization/Power of Attorney issued by the Company (backed by the resolution of Board of Directors) in favour of the individual to sign the tender on behalf of the company and create liability against the company.
      4. All other documents in terms Para 10 of the Tender Form (Second Sheet) of GCC APRIL 2022. . (f) LLP (Limited Liability Partnership):
         1. A copy of LLP Agreement
         2. A copy of Certificate of Incorporation
         3. A copy of Power of Attorney/Authorization issued by the LLP in favour of the individual to sign the tender on behalf of the LLP and create liability against the LLP.
         4. An undertaking by all partners of the LLP that they are not blacklisted or debarred by Railways or any other Ministry / Department of the Govt. of India from participation in tenders / contracts as on the date of submission of bids, either in their individual capacity or in any firm/LLP or JV in which they were / are partners/members. Concealment /wrong information in regard to above shall make the contract liable for determination under Clause 62 of the Standard General Conditions of Contract.
      5. All other documents in terms of Para 10 of the Tender Form (Second Sheet) of GCC APRIL 2022. .
         7. Registered Society & Registered Trust:
         9. A copy of Certificate of Registration (ii) A copy of Memorandum of Association of Society/Trust Deed (iii) A copy of Power of Attorney in favour of the individual to sign the tender documents and create liability against the Society/Trust. (iv) A copy of Rules & Regulations of the Society (v) All other documents in terms of Para 10 of the Tender Form (Second Sheet) of GCC APRIL 2022. (iii) If it is NOT mentioned in the submitted tender that tender is being submitted on behalf of a Sole Proprietorship firm / Partnership firm / Joint Venture / Registered Company etc., then the tender shall be treated as having been submitted by the individual who has signed the tender. (iv) After opening of the tender, any document pertaining to the constitution of Sole Proprietorship Firm / Partnership Firm / Registered Company/ Registered Trust / Registered Society /HUF/LLP etc. shall be neither asked nor considered, if submitted. Further, no suo moto cognizance of any document available in public domain (i.e., on internet etc.) or in Railway's record/office files etc. will be taken for consideration of the tender, if no such mention is available in tender offer submitted. (v) A tender from JV / Partnership firm etc. shall be considered only where permissible as per the tender conditions.
      6. The Railway will not be bound by any change of power of attorney or in the composition of the firm made subsequent to the submission of tender. Railway may, however, recognize such power of attorney and changes after obtaining proper legal advice, the cost of which will be chargeable to the Contractor.
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• 15. The tenderer whether sole proprietor / a company or a partnership firm / joint venture (JV) /registered society / registered trust / HUF / LLP etc if they want to act through agent or individual partner(s), should submit along with the tender, a copy of power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person, specifically authorizing him/them to sign the tender,submit the tender and further to deal with the Tender/ Contract up to the stage of signing the agreement except in case where such specific person is authorized for above purposes through a provision made in the partnership deed / Memorandum of Understanding / Article of Association /Board resolution, failing which tender shall be summarily rejected. A separate power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person, shall be submitted after award of work, specifically authorizing him/them to deal with all other contractual activities subsequent to signing of agreement, if required. Note: A Power of Attorney executed and issued overseas, the document will also have to be legalized by the Indian Embassy and notarized in the jurisdiction where the Power of Attorney is being issued.However, the Power of Attorney provided by Bidders from countries that have signed the Hague Legislation Convention 1961 are not required to be legalized by the Indian Embassy if it carries a conforming Appostille certificate. 16. Employment/Partnership etc. of Retired Railway Employees:

  1. Should a tenderer( i) be a retired Engineer of the gazetted rank or any other gazetted officer working before his retirement, whether in the executive or administrative capacity or whether holding a pensionable post or not, in the Engineering or any other department of any of the railways owned and administered by the President of India for the time being, OR
     2. being partnership firm / joint venture (JV) / registered society / registered trust etc have as one of its partners/members a retired Engineer of the gazetted rank or any other gazetted officer working before his retirement, OR
     3. being an incorporated company have any such retired Engineer of the gazetted rank or any other gazetted officer working before his retirement as one of its directors AND in case where such Engineer or officer had not retired from government service at least 1 year prior to the date of submission of the tender THEN the tenderer will give full information as to the date of retirement of such Engineer or gazetted officer from the said service and as to whether permission for taking such contract, or if the Contractor be a partnership firm or an incorporated company, to become a partner or director as the case may be, has been obtained by the tenderer or the Engineer or officer, as the case may be from the President of India or any officer, duly authorized by him in this behalf, shall be clearly stated in writing at the time of submitting the tender..
  2. In case, upon successful award of contract, should a tenderer depute for execution of the works under or to deal matters related with this contract, any retired Engineer of gazette rank or retired gazetted officer working before his retirement in the Engineering or any other department of any of the railways owned and administered by the President of India for the time being, and now in his employment, then the tenderer will ensure that retired Engineer or retired gazetted officer had retired from government service at least 1 year. prior to the date of his employment with tenderer and in case he had retired from service within a year then he possesses the requisite permission from the President of India or any officer, duly authorized by him in this behalf, to get associated with the tenderer.
  3. Should a tenderer or Contractor being an individual, have member(s) of his family or in the case of partnership firm/ company / joint venture (JV) / registered society / registered trust etc. one or more of his partner(s)/shareholder(s) or member(s) of the family of partner(s)/shareholder(s) having share of more than 1% in the tendering entity employed in gazetted capacity in the Engineering or any other department of the railway, then the tenderer at the time of submission of tender, will inform the authority inviting tenders the details of such persons. Note:-If information as required as per 16.a), b), c) above has not been furnished, contract is liable to be dealt in accordance with provision of clause 62 of Standard General Condition of contract.
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• 16(4) (h) of Part-II of GCC-22: If a tender is accepted on the quoted rates of bidder which is below the advertised tender value. as additional performance security shall be submitted by the bidder as below:

  1. Bid quoted in % of advertised cost below 0-5% (Inclusive): Additional Performance Guarantee(%)- Nil.
  2. Below 5% : Additional Performance Guarantee 5%. 18.Participation of Partnership Firms in works tenders: 18.1 The Partnership Firms participating in the tender should be legally valid under the provisions of the Indian Partnership Act. 18.2 The partnership firm should have been in existence or should have been formed prior to submission of tender. Partnership firm should have either been registered with the Registrar or the partnership deed should have been notarized prior to date of tender opening as per the Indian Partnership Act/ prior to submission of tender. 18.3 Separate identity / name should be given to the partnership firm. The partnership firm should have PAN / TAN number in its own name and PAN / TAN number in the name of any of the constituent partners shall not be considered. The valid constituents of the firm shall be called partners. 18.4. Once the tender has been submitted, the constitution of the firm shall not normally be allowed to be modified / altered / terminated during the validity of the tender as well as the currency of the contract except when modification becomes inevitable due to succession laws etc., in which case prior permission should be taken from Railway and in any case the minimum eligibility criteria should not get vitiated. The re-constitution of firm in such cases should be followed by a notary certified Supplementary Deed. The approval for change of constitution of the firm, in any case, shall be at the sole discretion of the Railways and the tenderer shall have no claims what-so-ever. Any change in the constitution of Partnership firm after submission opening of tender shall be with the consent of all partners and with the signatures of all partners as that in the Partnership Deed. Failure to observe this requirement shall render the offer invalid and full Bid security shall be forfeited. If any Partner/s withdraws from the firm after submission of the tender and before the award of the contract, the offer shall be rejected and Bid security of the tenderer will be forfeited . If any new partner joins the firm after submission of tender but prior to award of contract, his / her credentials shall not qualify for consideration towards eligibility criteria either individually or in proportion to his share in the previous firm. In case the tenderer fails to inform Railway beforehand about any such changes / modification in the constitution which is inevitable due to succession laws etc. and the contract is awarded to such firm, then it will be considered a breach of the contract conditions liable for determination of the contract under Clause 62 of the standard General Conditions of Contract. 18.5. A partner of the firm shall not be permitted to participate either in his individual capacity or as a partner of any other firm in the same tender. 18.6. The tender form shall be submitted only in the name of partnership firm. The Bid security shall be submitted by partnership firm through e-payment gateway or as mentioned in tender document. The Bid security submitted in the name of any individual partner or in the name of authorized partner (s) shall not be considered. 18.7 On issue of Letter of Acceptance (LOA) to the partnership firm, all the guarantees like Performance Guarantee, Guarantee for various Advances to the Contractor shall be submitted only in the name of the partnership firm and no splitting of guarantees among the partners shall be acceptable. 18.8 . On issue of Letter of Acceptance (LOA), contract agreement with partnership firm shall be executed in the name of the firm only and not in the name of any individual partner. 18.9 . In case the Letter of Acceptance (LOA) is issued to a partnership firm, the following undertakings shall be furnished by all the partners through a notarized affidavit, before signing of contract agreement.
     1. Joint and several liabilities: The partners of the firm to which the Letter of Acceptance (LOA) is issued, shall be jointly and severally liable to the Railway for execution of the contract in accordance with General and Special Conditions of the Contract. The partners shall also be liable jointly and severally for the loss, damages caused to the Railway during the course of execution of the contract or due to non-execution of the contract or part thereof.
     2. Duration of the partnership deed and partnership firm agreement: The partnership deed/partnership firm agreement shall normally not be modified/altered/ terminated during the currency of contract and the maintenance period after the work is completed as contemplated in the conditions of the contract. Any change carried out by partners in the constitution of the firm without permission of Railway, shall constitute a breach of the contract, liable for determination of the contract under Clause 62 of the Standard General Conditions of Contract.
     3. Governing laws: The partnership firm agreement shall in all respect be governed by and interpreted in accordance with the Indian laws.
     4. No partner of the firm shall have the right to assign or transfer the interest right or liability in the contract without the written consent of the other partner/s and that of the Railway. 18.10. The tenderer shall clearly specify that the tender is submitted on behalf of a partnership firm. The following documents shall be submitted by the partnership firm, with the tender:
        1. A notarized copy of the Partnership Deed or a copy of the Partnership deed registered with the Registrar..
        2. A notarized or registered copy of Power of Attorney in favour of the individual to tender for the work, sign the agreement etc. and create liability against the firm.
  3. An undertaking by all partners of the partnership firm that they are not blacklisted or debarred by Railways or any other Ministry / Department of the Govt. of India from participation in tenders / contracts as on the date of submission of bids, either in their individual capacity or in any firm/LLP in which they were / are partners/members. Any Concealment / wrong information in regard to above shall make the bid ineligible or the contract shall be determined under Clause 62 of the Standard General Conditions of Contract.
  4. All other documents in terms of Para 10 of the Tender Form (Second Sheet) of GCC APRIL 2022.
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• 18.10 One or more of the partners of the firm or any other person (s) shall be designated as the authorized person (s) on behalf of the firm, who will be authorized by all the partners to act on behalf of the firm through a "Power of Attorney", specially authorizing him / them to submit & sign the tender, sign the agreement, receive payment, witness measurements, sign measurement books, make correspondences, compromise / settle / relinquish any claim (s) preferred by the firm, sign "No Claim Certificate", refer all or any dispute to arbitration and to take similar such action in respect of the said tender / contract. Such "Power of Attorney" shall be notarized / registered and submitted along with the tender. 18.11 Evaluation of eligibility of a partnership firm: Technical and financial eligibility of the firm shall be adjudged based on satisfactory fulfilment of the eligibility criteria laid down in Para 10 of the Tender Form (Second Sheet) of GCC APRIL 2022. SGCC clause 26A. Deployment of Qualified Engineers at Work Sites by the Contractor: 26A.1 The Contractor shall also employ following Qualified Engineers during execution of the allotted work:

  1. One qualified Graduate Engineer when cost of work to be executed is Rs.200 lakh and above, and
  2. One qualified diploma Holder Engineer when cost of work to be executed is more than Rs.25 lakhs but less than Rs.200 lakh. Further, in case the contractor fails to employ the qualified Engineer, as aforesaid in above paras, he, in terms of provisions of Clause 26A.2 to the General Conditions of Contract, shall be liable to pay an amount of Rs.40,000/- and Rs.25,000/- for each month or part thereof for the default period for the provisions, as contained in above para (a) and (b) respectively. Provision for deployment of Qualified Engineers (Graduate Engineer or Diploma Holder Engineer) shall be for the values as prescribed above. (Railway Board's letter no. 2012/CE-I/CT/O/20, New Delhi, Dated 10.05.2013)
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• Cost of Tender document is not refundable under any circumstances.

• The contract shall not be considered as complete until a maintenance certificate is issued by the Engineer that the contractor has maintained the work to the satisfaction of the Engineer for the period specified as maintenance period in the contract

• The rates are inclusive of all taxes /charges/royalty leviable by central/Government /state Government and local bodies as applicable including GST.

• The contractor shall take utmost care while carrying out the works including excavation so as not cause any damage to the existing Railway underground and other cables. In case cable is damaged by the contractor due to fault of his personal, he is liable for a penalty as per Railway Boards and SEC Railways policy in each case for the loss caused to the Railway . His work is also liable to be stopped till such time he takes measures which are certified to be satisfactory by the executing supervisors.

• Termination of Contract effect of non performance by the contractor within the validity. If contractor fails to apply for extension of time on valid and reasonable grounds as acceptable to the railway after expiry of the date of completion / extended of completion in such situation Railway reserves the right to terminate the contract agreement without issuing seven days and forty eight hours notices in terms of Railway Boards letter No.99/CE-1/CT/28(PT) dated 17.05.2004. It may be noted that for non fulfillment of the contract the railways reserves the right to claim the damage under clause 62 of GCC in addition to any other rights available to it under law.

• No garbage, dry leaves, paper grass bushes or any other items shall be burnt.They shall Only be disposed at nominated disposal point by prescribed methods duly observing the Municipal solid wastes(Management and Handling) Rules,2000 indicates under Schedule II- Management of Municpal Solid Wastes: Para I.I vii that Waste(garbage,dry leaves) shall not be burnt.Any violation of the provisions of the MSW rules,2000, attracts the penal provisions of Environment(protection) ACT,1986.CPCB and SPCBs have also issued various guidelines/orders against the practice of such open burning. If the contractor or anybody deployed by him for this work is found guilty of irregulated open burning of plastic, rubber, waste and similar substances a fine of Rs.5000/- on each occasion shall be imposed in addition to the other rights and remedies available in the contract. Decision of Engineer in- charge shall be final and binding in this regard.

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• Execution of works in the vicinity of track

  1. The work is required to be executed on / under / near the running railway lines in electrified territory. The contractor is expected to ensure due precaution and safety arrangements for safety and protection of railway traffic and assets, labours and equipments working at site.
  2. Necessary speed restrictions / caution orders, traffic blocks, indicator boards and man-power for protection of worksite as per provisions of IRPWN, LWR Manual and other relevant codes / manuals etc. shall be arranged by the railways.
  3. No work on / near the track shall be commenced until and unless the authorized P. Way Inspector has imposed necessary caution order / speed restriction and / or has availed requisite traffic block. The work shall be taken up in presence of competent Railway supervisor authorized by the Engineer In Charge. Only after ensuring adequate protection of worksite.
  4. The contractor shall be responsible for safety of his man-power, equipments etc. at his own cost. He shall deploy his lookout man with P.A. System to warn the labourers and machinery.
  5. For working of machinery near track necessary precautions and safety arrangements specified is the CE Circular No. 16, 31 & Revised CEs circular No.31 and IRPWM shall be followed strictly.
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• Tenderers should ensure that they are GST compliant and their quoted tax structure / rates are as per GST law.

• The tender/contract will be governed by General Condition of contract GCC-April-22 (Upto date correction slips).

• Any special condition of contract however shall over rule provision of the GCC-April-22 unless otherwise stated.

• All the payment will be made through electronic funds transfer only through any of the nationalized /scheduled bank. For this the Proforma collect from this office before made first bill and is to be essentially filled up the tenderer and submit the same to accounts department for releasing the payment.

• In case of more than one L-1 bidders, tender may be awarded to tenderer having higher Bid Capacity. In case Bid Capacity is also the same, tenderer having done more value of similar work in last three previous financial years and the current financial year upto the date of opening of the tender, may be selected for the award.

• If tenderer submit/ upload Audited Balance sheet duly certified by the Chartered accountant to fulfill the Standard Financial Criteria, tenderer may also submit/ upload Form No.26AS /16A along with tender offer to certify the amount of contractual receipt.

• Date of inviting tender shall be the date of publishing tender notice on IREPS website if tender is published on website or the date of publication in newspaper in case tender is not published on website.

• Clause 10 (d) of aforesaid Public Procurement (Preference to Make in India), Order 2017 vide Order No. P-45021/2/2017- B.E.-II dated 15.06.2017 with lateste revisions dated 29.05.2019, stipulates that "If a Nodal Ministry is satisfied that Indian suppliers of an item are not allowed to participate and /or compete in procurement by any foreign government, it may, if it deems appropriate ,restrict or exclude bidders from that country from eligibility for procurement of that item and /or other items relating to that Nodal Ministry.

• As per Railway Board's (Ministry of Finance) office memorandum No. F/9/4/2020-PPD dated. 12.11.2020 and dated.30.12.2021: The successful bidder shall submit the performance Guarantee (PG) in any of the above said forms, amounting to 3% of the contract value upto 31.03.23.After that P.G. shall be submitted 5% of contract value as per latest GCC-April-2022. Irrevocable Bank Guarantee. If performance guarantee(PG) in the form of Bank Guarantee is submitted , it should be sent directly by the respective bank to the concerned authority addressed to Sr. Divisional Signal & Telecom Engineer, SEC Railway Kingsway Nagpur 440001(MS) under registered post AD and the stamp duty for Bank guarantee (Non judicial stamp) applicable @ Rs.100/- or as applicable. The said stamp duty is also applicable for extension of bank guarantee.

• Tender form is not transferable under any circumstances. The tenderer/s are advised to furnish the details

  1. Beneficiary Name
  2. Account No.
  3. Type of Account
  4. Bank
  5. City
  6. Branch
  7. Remarks if any .
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• Tender against PEMD / SEMD will not be accepted.

• Railway board's letter No. 2018/CE-I/CT/9 Dated 04.06.2018 LETTER OF CREDIT (LC):

  1. For all the tenders having advertised cost of Rs 10 lakh or above, the contractor shall have the option to take payment from Railways through a letter of credit (LC) arrangement.
  2. This option of taking payment through LC arrangement has to be exercised in IREPS (Indian Railway Electronic Procurement System - the e-application on which tenders are called by Railways) by the tenderer at the time of bidding itself and the tenderer shall affirm having read over and agreed to the terms and conditions of the LC option.
  3. The option so exercised, shall be an integral part of the bidder's offer.
  4. The above option of taking payment through LC arrangement, once exercised by tenderer at the time of bidding, shall be final and no change shall be permitted, thereafter, during execution of contract.
  5. In case tenderer opts for payment through LC, following shall be the procedure to deal release of payment through LC.
     1. The LC shall be a sight LC.
     2. The contractor shall select his Advising/Negotiating bank for LC. The incidental cost towards issue of LC and its operation thereof shall be borne by the contractor.
     3. SBI, New Delhi, Main Branch will be the nodal branch for issue of LCs based on online requests received from Railway Accounts Units for tenders opened in financial year. SBI branches where the respective Railway Accounts Office has its Account (local SBI branch) will be the issurance / reimbursing branch for LC issued under this arrangement. The Bank shall remain same for this tender till completion of contract. The incidental cost @ 0.023% per annum of LC value, towards issue of LC and operation thereof shall be borne by the contractor sand shall be recovered from his bills.
     4. The LC shall be opened initially for duration of 180 to 365 days in consultation with contractor. The LC shall be extended time to time as per the progress of the contract, on the request of the contractor. The value of LC to be opened initially as well as extended thereafter shall be finalized by the engineer in consultation with the contractor on the basis of expected progress of work.
     5. The LC terms and conditions shall inter-alia indemnify and save harmless the Railway from and against all losses, claims and demands of every nature and description brought or recovered against the Railways by reason of any act or omission of the contractor, his agents or employees, in relation to the Letter of Credit (LC). All sums payable/bone by Railways on this account shall be considered as reasonable compensation and paid by contractor.
     6. The LC terms and conditions shall inter-alia provide that Railways will issue a Document of Authorisation (format enclosed as Annexure 2) after passing the bill for completed work, to enable contractor to claim the authorized amount from their bank.
     7. The acceptable, agreed upon document for payments to be released under the LC shall be the Document of Authorisation.
     8. The Document of Authorisation shall be issued by Railway Accounts Office against each bill passed by Railways.
     9. On issuance of Document of Authorisation, a copy of Document of Authorisation shall be posted on IREPS for download by the contractor. A digitally signed copy of Document of Authorization shall also be sent by Railway Accounts Office to Railway's bank (Local SBI Branch).
     10. The contractor shall take print out of the Document of Authorisation available on IREPS and present his claim to his bank (advising Bank) for necessary payments as per LC terms and conditions. The claim shall comprise of copy of Document of Authorisation. Bill of Exchange and Bill.
     11. The payment against LC shall be subject to verification from Railway's Bank (Local SBI Branch).
     12. The contractor's bank (advising bank) shall submit the documents to the Railway's Bank (Local SBI Branch).
     13. The railway's bank (issuing bank) shall, after verifying the claim so received w.r.t. the digitally signed Document of Authorisation received from Railway Accounts Office, release the payment to contractor's bank (advising bank) for crediting the same to contractor's account.
     14. Any number of bills can be dealt within one LC, provided the sum total of payments to contractor is within the amount for which LC has been opened.
     15. The LC shall be closed after the release of final payment including PVC amount, if any, to the contractor.
     16. The release of performance guarantee or security deposit shall be dealt directly by railway with the contractor i.e., not through LC.
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• As per Railway Board's letter No.2007/CE-I/CT/18/pt.13 dated.04.10.2010 : The aspect of vitiation of tender with respect to variation in quantities should be checked and avoided. In case of vitiation of the tender (both for increase as well as decrease of value of contract agreement), sanction of the competent authority should be obtained. A contract shall be considered "vitiated" only when, the following percentage variation in contract value between tenderers are noticed to have been exceeded. Value of contract: Percentage difference between present contractor and new L-1 as a result of variation. (Percentage shall be calculated with base as the revised contract quantities multiplied by the rates of the present contractor.)

  1. Small value contracts (Tender Value less than Rs.50 lakh): 10 Percent
  2. Other than small value contracts (Tender Value equal to or more than Rs.50 lakh) :5 Percent. When the percentage difference between present Contractor and new L-1 is noticed as becoming beyond the values specified above, the following action shall be taken. The Railway administration should immediately examine whether it is practicable to bring in a new agency to carry out the extra quantity of work keeping in view the progress of the work in accordance with the original contract and the nature and lay- out of the work. If it is found that there will be no serious practical difficulty in meeting the additional quantity of work done by another agency, then fresh tenders for the extra quantity may be invited otherwise negotiating the rate with the existing contractor for arriving at a reasonable rate for the additional quantities of work, may be adopted. The above shall be regulated as under.
     1. The case shall be decided by the tender accepting authority (competent for the revised quantity) and shall not be treated as a case of single tender.
     2. These instructions will be similarly applicable to earning contracts with H-1, H-2 substituted for L-1, L-2 and so on.
     3. Executives while executing the work shall make all efforts to ensure that no vitiation takes place in normal circumstances. Vitiation should be an exception rather than a routing affair. Efforts should be made to invite bids on the basis of percentage above/below/at par.
     4. Vitiation should always be computed with respect to the items, rates, quantities and conditions as available at the time of Tender Opening and subsequent changes / additions by way of new items will not be counted for computing Vitiation.
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• LIST OF WORK COMPLETED :During last 07 (seven) years, ending last day of month previous to the one in which tender is invited

  1. Sr. No.,
  2. Description of work, 3,Agreement no. and date.,
  4. Original Agree mental Value,
  5. Date of award,
  6. Date of Work Actual Completed,
  7. Final contract value Received up-to ........,
  8. Reason for delay in completion of work.
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• LIST OF ONGOING WORKS

  1. Sr. No.,
  2. Description of work,
  3. Agreement no. and date.,4Original Agree mental Value,
  5. Date of award.

• Contractors employees should be mandatorily provided with necessary safety gear such as luminous jackets crash helmets industrial boots safety belts safety jackets etc. and he has also to mandatorily provided hooters / megaphones at his own cost at all work site.

• Tenderers are required to upload their GST registration certificate

• Tenderers are required to upload ESI & EPF registration certificate

• The tenders submitted without valid Bid Security will summarily be rejected.

• The submitted e-tender will be considered as digitally signed by the tenderer as a confirmation from the tenderer that the tenderer has read, agreed and accepted all the conditions under laid down documents as well as Schedule of Tender, General and Special Conditions.

• Opening of e-tender The e-tender will be opened online on the IREPS portal anytime after the tender closing date and time. Railways reserve the right to open the tender any time after the time of closing of tender.

• " For any query please visit office of Sr. Dste Nagpur , SECRandcan contact on Mobile No.-9730078800. One can alsocontactvia e-mail on following address - abhinav.jarolia@gov.in ".

Special Conditions

• The maintenance period for the instant work tender shall be 12(Twelve months)-months from the date of completion of the work.

• "For all supply items of the work tender Schedule, Inspection:

  1. RDSO/RITES: If value of item in work is more than Rs.5 Lakhs.
  2. Consignee: Subject to procurement from RDSO Approved venders (If any), If value of whole item in work is less than Rs. 5 Lakhs or as per extent policy.
  3. Critical item as mentioned in RDSO vender directory will continue to be inspected by RDSO.

• " PVC clause not applicable" in all Work Tender documents of S&T Deptt. Open line Works Contracts."

• 3. Certificate of satisfactory performance which is the basis of payment. The certificate of satisfactory performance will be issued by representative of Sr. DSTE/Nagpur/SECR.

• 4.The repaired equipments will carry repairing warranty for a period of six months from the date of handing over of the sets to consignee. In case of same failure of the repaired cards within warranty period is noticed then firm has to repair again the same equipments/cards free of cost. with warranty for a period of another six months from the date of handing over of the set to consignee

• A)General :

  1. The contract will be govern by the general conditions of the contract & special conditions of contract as applicable to S.E.C.Railway.
  2. In case any contradiction between general condition of contract & special conditions of contract, special conditions of contract will prevail over general conditions of contract.
  3. Consignee of the work:- SSE/TELE/EAST/GONDIA.
  4. Sr.DPO/NGP's Letter No. P/R/NGP/Policy/Contract Labour/09 Dated 02.09.2009 for implementation of contract Labour (R&A) Act should be observed.
  5. The contractor has to submit two contact number for fault reporting & passing other necessary information's6)The rate quoted by the Contractor should be inclusive of all types of taxes , duties etc.
  7. The contractor to display the following information's on steel board of size not less than 1m x 1m at all project sites for better appreciation of the project to railway officials and to the public as well. Name of the organization / Railway. -
     1. Name of the project.
     2. Approx. cost of project.
     3. Expected date of completion.
     4. Name and address of the contractor.
     5. Address of engineer-in -charge.(As per Railway Board's no:-2014/CE-I/CT/)/21/1,dt:-10.11.14.)
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• B)Materials 1The Railway may issue certain materials from the Railway store to expedite the work, if the contractor due to unavoidable circumstances will delay the same in supply or if the material is not included in the items to be supplied in this tender but required during execution of the work.

  2. Materials to be supplied by the contractor are to be supplied to consignee at his depot. The contractor has to load, unload & transport the materials required for work from the store depots of the division to the work site .
  3. The contractor shall furnish guarantee certificate of materials/equipment supplied by him for a period not less than one year after commissioning or as per policy of the OEM which ever is higher.

• C) Inspection

  1. Inspection of materials : The materials/equipments to be supplied by the tenderer shall be inspected by RDSO/RITES /Railway's Representative before dispatch of the materials as specified against each item in the schedule .The cost of inspection ,and transport to the respective work site shall be borne by the tenderer.If required by Railway Engineer,these materials/equipments shall be subjected to the further inspection at the work site also and the cost thereof shall be borne by tenderer .However inspection will be carried out by the representative of Sr. DSTE/NGP/SECR if specifically not mentioned against the item.
  2. All the tools / instrument required for execution & inspection will have to brought by the contractor on his own cost.
  3. The equipments/materials as per RDSO specifications are to be procured from the RDSO approved sources only. The guidelines stipulated for stores procurement will hold good for procuring these items from RDSO approved Part I and Part II sources, where both sources are available. The major/bulk procurement should be done from RDSO approved Part I and only educational orders should be placed on RDSO approved Part II. Present stipulations states that maximum 15% of the total quantities can be procured from RDSO approved Part II source. The items so procured from RDSO approved Part I and Part II firms in 17:3 proportions should strictly match in their specification, size, quality, configuration so that they are interchangeable/replaceable. The equipments/ materials as per RDSO specifications can be taken fully from RDSO Part II approved sources only if there are no Part I RDSO approved sources for the same.
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• D) Payment & Penalty Some items in which "Supply, installation,& commissioning....etc." are clubbed, the full payment of these type of items will be released after successful installation and commissioning. However , Payment clause of SITC (Supply , Installation, Testing Commissioning) shall be 70% payment will be released after supply of materials, Balance 10% will release after installation.

  2. Balance 20% will be released after satisfactory installation & commissioning . However, if due to any circumstances (which are not on account of the contractor), the entire work is not getting completed and the Railway is satisfied that the balance work will be delayed due to some circumstances which are beyond the control of the contractor and the contractor is willing to close the contract, full payment against completed activities will be released irrespective of completion of entire work.
  3. Imposition of token penalty for delay in the completion of work :- The existing clause 17 (B) of GCC provides for recovery of liquidated damages from the contractor for delay in completion of work. It has now been decided that the competent authority while granting extension to the currency of contract under clause 17 (B) of GCC may also consider levy of token penalty as deemed fit based on the merit of case.
  4. The contractor shall take utmost care while carrying out the works including excavation so as not to cause any damage to the existing railway underground cable. JPO no:- 17/2013, dt:- 24.6.2013 issued by SECR/HQ for "undertaking digging work in the vicinity of U/G signal, electrical & telecom cable" shall be followed strictly. In case the contractor due to damages cable fault of his personnel, then contractor is liable for penalty. Penalty to be imposed per location basis for damage to the cable. Imposition of penalty shall be as
     1. For damage of Quad cable & signal cable Rs. 1.0 lac
     2. For damage of OFC cable Rs. 1.25 lacs
     3. For damage of both OFC & quad Rs.1.5 lacs
     4. For damage of electrical cable Rs. 1.0 lac ( Railway Board's L.no:- 2003/tele/RCIL/I pt-ix,dt:-24.6.13).
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• (E) Contract Labour (R&A) Act, 1970 ProvisionsThe following provisions of Contract Labour (R&A) Act- 1970 shall be followed strictly.

  1. The payment to the contract labourers should be made through bank/cheque.
  2. Identity Card should be issued to all contract workers.
  3. Necessary steps should be taken to deduct Provident fund from the payment made to the contract labour and ensure that the same is credited to their Provident fund account.
  4. Medical facilities from ESI, if applicable

• (F) Coverage of all construction workers under the ambit of Employees Provident Funds &Miscellaneous provisions Act 1952The tenderer has to ensure the following:-

  1. That all workers employed in the construction work in railways establishment are registered under UAN.
  2. Compliance in respect of construction /other contractual workers deployed by them through contractors/sub contractors.
  3. Compliance of construction workers engaged through contractors/sub contractors, it is necessary to not only ensure separate ECRs containing provident fund account number of their workers, but also copies of wages/salary register and attendance register.
  4. Remittances of provident Fund and ECR should be verified from EPFO website before releasing the bills to avoid manipulation /misappropriation of provident fund dues by contractors /sub contractors.
  5. Mention PF account number and UAN number on identity card of each worker including those engaged through contractors/sub contractors.
  6. UAN number of all workers has to be activated by contractor so that the workers can get their e- passbook and even know about deposit of provident fund by the contractor last month along with PF balance just by giving a missed call from their registered mobile number.
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• G.The Contractor shall cordon the working area in colony and station premises at the time of work.

• H. The Contractor shall clear the debris, left over material from site after completion of work,and then only final bill will be released.

• I. The contractor shall take utmost care while carrying out the works so as not to cause any damage to the existing Railway underground and other cables. In case Cable isdamaged by the contractor due to fault of his personal, he is liable for a penality as per SECR's JPO No.SECR/S&T/Policy/959 dt.16.07.12, for the loss caused to the Railway. His work isalso liable to be stopped till such time he takes measures which are certified to be satisfactoryby the executing supervisors.

• J.

  3. In terms of provisions of clause 26A.1 to the General conditions of contract (GCC) , and R.B. letter No. 2012/CE- I/CT/O/20 dt. 10.05.2013 contractor shall employ following Qualified Engineers during execution of the allotted work:-
     1. One Qualified Graduate Engineer when cost of work to be executed is Rs. 200 lakh and above ,and
     2. One Qualified Diploma Holder Engineer when cost of work to be executed is more than Rs. 25 Lakh, but less than Rs. 200 Lakh.
  4. Further in case the contractor fails to employ the Qualified Engineer , as aforesaid in para 3 above, he ,in terms of provisions of clause 26A.2 to the General conditions of contract , shall be liable to pay an amount of Rs. 40,000 and Rs. 25,000 for each month or part thereof for the default period for the provisions ,as contained in para 3 (a) and 3(b) above respectively.

Custom

• Bidder Must go through the special conditions of Railway Board's letter No. 2018/CE-I/CT/9 04.06.2018 attached herewith and submit an option to take payment from Railways through a letter of credit (LC) arrangement.

• The tenderer should ensure that the information/documents, being submitted in support of claim of qualifying the laid down eligibility criteria, are prepared in prescribed formats only duly signed by an official authorized to do so. Documents issuing authority must furnish all relevant information in the prescribed format itself. Complete details of issuing authority should also be indicated in the document. Furnishing incomplete, illegible, vague information may lead to rejection of offer.

• If in any of the items/condition supporting documents are to be uploaded by the tenderer which is mentioned in the description. For such items the "Not Allowed" as mentioned document uploading column shall be ignored & desired document shall be uploaded as .pdf file in documents.