Registration of reputed firm/Distributors/Chemist shops of medicines and surgical items as approved supplier of medicines, Laboratories, Disposable,consumables and Surgical items and tender under CMS…

• Address of Firm

  Document required

• Name of Centre

  Document optional

• The chemist must hold valid licenses as on the date of submission of Bid in specified forms issued by the Drug Control Authority of the State under the provisions of Drugs and Cosmetics Act, 1940.

  Document required

• The chemist must not have been convicted by the State drugs authorities and no case should be pending under the Drugs and Cosmetics Act and Rules.

  Document optional

• In all matters related to execution of contract and quality of material supplied within the agreed terms and conditions etc. decision of CMS/DRH, N. F. Railway will be final and binding

• In the event of dispute between 'Medical Store' DRH,N.F. Railway, Katihar and the registered supplier as to respective right and obligation of the parties hereunder or meaning of any article or condition such disputes shall be referred to the sole arbitration of an officer of the Railways who shall be nominated for this purpose by General Manager, N. F. Railways and his decision shall be final, conclusive and binding on both parties.

• The 'Supplier' should submit three recent passport size Photographs along with signatures and 'Residential address' and 'Permanent Address' for future communication due attested by Notary

• Services should be available 24x7 and items should be supply in same working day.

• Suppliers should essentially have facilities of E-mail, Telephone No. Mobile No. And Computerized billing and preferably have a Fax No. also for quick communication and to facilitate paper work.

• The medicine supplied should be of specific 'Brand Name' only as in the Purchase Order and should have at least 50% of 'Valid Shelf life' or 6 months of expiry at the time of supply.

• The CMS/DRH/NFR/KIR reserves the right to add, change or modify any terms and conditions with the concurrence of Associate finance

• If the vendor fail to supply as per the supply order placed as per contract rate, that particular items shall be procured from the next vendor due for the next supply order.

• Force Majeure Neither of the parties shall be deemed to have committed any breach or default in the observance or performance of any of the terms and conditions if such breach or default is committed, made or occasioned on account of or by reason of any Acts of God, public enemies, fire, explosion, flood, earthquake, epidemic, order or restrictions imposed by Government or any rioting, civil commotion and incidents beyond the control of parties.

• For evaluation of the bids received there shall be a tender evaluation committee, consisting of Three officers of Sr Scale Grade level- one each from the medical, Store and Finance/ Accounts department as it is upto 50 lac .The convener of the tender committee shall be from the medical department and accepting authority shall be minimum JA grade level ( From medical department).

• Railway reserves the right to get the supply tested in Government Approved Laboratories. If the supply is found to be sub-standard the railway will recover the cost of damages (Total cost of the material supplied + Cost of testing + any other expenditure) incurred by railway administration due to sub- standard supply of material from the pending bills of the defaulter firm. In addition, Railway's reserves the right to cancel the Registration of the Firm, seize the SD/EMD submitted and take legal actions which are required to be taken against the firm.

• All disputes are subjected to the jurisdiction of the Court or its sub- ordinate courts in Katihar only.

• Quantity to be ordered against rate contracts is based on the L1 and L2 is 70:30 if two bidder selected. And if Three bidder L1, L2, and L3 the ration is 60:25:15.

• As it is discount base tender all the bidder should fix basic rate of each group is Rs 816000.00/- and give discount over each group. So that the decision making is easier for the railway.

Special Conditions

• The retail suppliers should be registered for 2 years and their past performance will be given due consideration for suitability in next registration. After the initial period of three months either party (i.e. Railways/Suppliers) can withdraw from the contract after giving a notice for 90 days or more.

• The distribution of supply will be based on logic provided in para 3.0 (M) of "Government of India Ministry of Railways (Railway Board), Letter No-.2017/H/4/1/Local Purchase (E- 3236402), dt- 31/07/2023

• Payment Procedure Payment to all suppliers will be done on Credit Bill Basis for the supplies given.

• The retail suppliers will submit their offer 'Rebate on MRP' (As per SCHEDULE FOR EOI tabulation) and will be defined as L1, L2, L3, etc on the rebate offered by them.

• More than one firm may be registered and may be asked to supply after rate negotiations. However, the original L1 will be given privileged shares as decided by the tender committee.

• The triplicate Bills of supplied materials have to be submitted with order copy on a daily basis.

• The supplies should be strictly on time so that medicines are provided to the patient on the same day or next day only.

• If the retail Supplier is not able to supply > 90 % of the retail orders (90% items), suppliers can be debarred from their next due rotation.

• If the supplied item/items is/are available in the market at a lower rate/rates, even after the rebated price as offered, the supplier will be liable to pay the difference.

• All disputed matters will finally be determined by Railways as per Clause No. 63 & 64 & ACS Correction No. 4 of Indian Railway Arbitration Rules 1963.

• One or more or the entire tender process may be cancelled/discharged multiple times.