eProcureOpenGoods

KIT ITEMS FOR UF WELDING PARTS (VB Sleeper NDTC)

Ministry of Railways

Integral Coach Factory Chennai

Delivers to

Chennai

Overview

26 facts from the tender

Ministry of Railways published this goods tender on eProcure on 8 Oct 2026, for Chennai. No EMD is required. It closes on 15 Oct 2026, 12:00 pm IST. Tender ID 107207484 · Ref 02261757A.

Timeline

Published8 Oct 2026 · 8:10 pm
Closesin 4d 19h15 Oct 2026 · 12:00 pm

Bidding

Bid type: Limited
Contract type: Goods · Expenditure
Tender type: Limited - Indigenous
Tendering section: P2
Bidding system: Single Packet
Evaluation: Itemwise/Consigneewise
Validity of offer: 45 days
Tender document cost: None
Ranking order: Lowest to Highest
Pre-bid meeting: None
Approved sources: Not restricted
MSE reservation: Not reserved
Eligible supplier class: Class I suppliers only
Class I local content: At least 50%
MSE purchase preference: 25% of the quantity, within 15% of the lowest price
F.O.R: Destination
Payment Terms: As per Clause 16.0 of Section -II of ICF Bid Document.

Buyer

Inviting authority: STORES/SHELL/ICF
Organisation type: Central Govt. Ministry/Department
Product category: Railway related Products
Location: Chennai
Portal: eProcure
Inspection agency: TPI Agency
Inviting officer: PCMMSTORES/SHELL/ICF

Important dates

Published: 8 Oct 2026, 8:10 pm IST
Closes: 15 Oct 2026, 12:00 pm IST

Declarations by the buyer

The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid
Complies with the Public Procurement (Make in India) Order 2017
The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM

Items & delivery

1 item

Delivery schedule

Applies to: For all items
Commencement: On or after
Completion: On or before 31- MAY-27
Rate of supply: 3 Sets to be supplied within 45 days from the date of LOA/PO and balance after 01.04.2027 but before 31.05.2027.

Item 1 PL 31112031

KIT ITEMS FOR UF WELDING PARTS FOR VBS/NDTC/CB TO DRG Nos 1. A1611021, Alt 'Nil' - 4 Nos 2. AAE11613, Alt 'c' - 2 Nos 3. AAE11614, Alt 'c' - 2 Nos 4. 89311017, Alt 'Nil' - 2 Nos 5. AA E11754, Alt 'a' - 2 Nos 6. AAE11755, Alt 'a' - 2 Nos 7. A0911003, Alt 'Nil' Item no 9 - 7 Nos 8. 89811032 , Alt 'Nil' - 2 Nos 9. 89811033, Alt 'Nil' - 2 Nos 10.AAJ11865, Alt 'Nil' - 4 Nos 11.A1611042, Alt 'Nil' - 2 Nos 12.A1611041, Alt 'Nil' - 2 Nos 13.A1611032, Alt 'Nil' - 8 Nos 14.AAK11132, Alt 'Nil' - 8 Nos 15.A0911010, Alt 'Nil' - 6 Nos 16.72611037, Alt 'Nil' - 6 Nos 17.AAK11169, Alt 'Nil' - 1 No 18.AAK11170, Alt 'Nil' - 2 Nos 19.AAK11173, Alt 'Nil' - 2 Nos 20.AAK11171, Alt 'Nil' - 2 Nos 21.AAK11175, Alt 'Nil' - 1 No 22.AAJ 11789, Alt 'Nil' - 4 Nos 23.AAK11215, Alt 'Nil' - 2 Nos 24.AAK11216, Alt 'Nil' - 3 Nos 25.AAK11217, Alt ' Nil' - 2 Nos 26.A0911008, Alt 'Nil' - 1 No 27.A0211012, Alt 'a' - 1 No 28.AAK11176, Alt 'Nil' - 1 No 29.A0 911012, Alt 'a' - 4 Nos 30.A0911013, Alt 'Nil' - 1 No 31.A0211021, Alt 'Nil' - 2 Nos 32.AAK11172, Alt 'Nil ' - 2 Nos 33.AAE11733, Alt 'a' - 10 Nos 34.AAE11736, Alt 'Nil' - 2 No 35.AAE11737, Alt 'a', L=100 -29 Nos, L=300-8 Nos, L=175-8 Nos, L=450-8 Nos, L=425-1 No, L=75-1 No, L=150-3 Nos, L=110-1 No, L= 400-1 No, L=200-1 No, L=125- 2 Nos. 36.AAG11914, Alt 'Nil' - 2 Nos 37.AAG11910, Alt 'Nil' - 6 Nos 38. AAH11041, Alt 'Nil' - 6 Nos 39.AAF11723, Alt 'Nil' - 4 Nos 40.92711015, Alt 'Nil' - 8 Nos 41.AAH11838, Alt 'Nil' - 5 Nos 42.AAK11249, Alt 'Nil' - 4 Nos 43.AAK11248, Alt 'Nil' - 6 Nos 44.AAK11410, Alt 'Nil' - 4 Nos 45.AAH11011, Alt 'Nil' - 1 No 46.AAK11497, Alt 'Nil' - 2 Nos 47.AAK11411, Alt 'Nil' - 4 Nos 48.A0911004, Alt 'a' - 1 No 49.A0911014, Alt 'Nil' - 1 No 50.A0911015, Alt 'Nil' - 1 No "THERE WILL BE MINOR CH ANGES IN THE DRAWINGS. THE SUPPLIER SHALL OBTAIN THE LATEST DRAWINGS BEFORE COMMENCING MANUFACTURING". For Painting system follow Drg NO 53811116, Alt 'f'. Special Conditi on : SUITABLE PACKING TO BE DONE TO AVOID DAMAGE DURING TRANSIT, UNLOADING AND RUST PR EVENTION DURING STORAGE. 1. ALL ITEMS TO BE SUPPLIED IN LOOSE CONDITIONWITH PROPERLY LABELLED. 2. ITEMS ARE TO BE BUNDLED AND LABELLED FOR EACHDRAWING AS IN MAIN DESCRIPTIO N. 3. ALL THE ITEMS SHOULD BE SUPPLIED IN COACH SETS ONLY. [Safety item]

Total quantity: 8 Set
Warranty: 30 Months after the date of delivery
Stock category: Stock
Inspection agency: TPI Agency
Quantity tolerance (±): 5 %age
Item Category: Normal
Permitted PO value variation: Max 8 lacs

Delivery destination

LHB DEPOT/ICF,Chennai, ICF

Tamil Nadu

Documents

8 files

Documents to submit

Commercial-Compliance

Public Procurement (Preference to Make in India) policy is applicable as per Clause 16 of Section-I of ICF Bid Document. The procurement shall be done in accordance with the extant instruction of DPIIT (Department of Promotion of Industry and Internal Trade) for Make in India policy.
Document optional
1. In case of MSE firm willing to claim the benefits under Public Procurement Policy (Preference to MSE) order 2012, the firm should upload with their offer, the proof of their being MSE registered with the agency mentioned in clause 13.1 of section-I of ICF Bid document, failing which such offers will not be liable for consideration of benefits detailed in para 13.3 of section-I of ICF Bid document.
2. As per Gazette notification no. S.O.4926(E) dated 18.10.2022 amending notification no.S.O.2119(E) dated 26.06.2020 circulated vide Railway Board letter no. 2020/RS(G)/363/1 dated 03.11.2022 regarding re-classification of enterprises and Udyam registration, "In case of an upward change in terms of plant and machinery or equipment or turnover or both, and consequent re-classification, an enterprise shall continue to avail of all non-tax benefits of the category it was in before the re-classification, for a period of three years from the date of such upward change." In such cases, the tenderer claiming such benefits shall submit necessary documentary evidence along with offer.
3. Tenderers shall upload Udyam Registration detail showing that the enterprise is owned by Scheduled Castes (SC)/ Scheduled Tribes (ST)/ women entrepreneurs to claim the benefit under this sub-classification.
Document optional
The bidders should quote the applicable HSN codes and it is the responsibility of the tenderer to quote the correct HSN code and upload the document.
Document required
Please submit the details of the location at which the local value addition is being made.
Document required
It is certified that the item offered meets the local content requirement for "Class-I local supplier".
Document optional
The tenderers shall indicate the details of their Jurisdictional Assessing Officers (Designation, address & email id) for GST.
Document optional
Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.
Document optional

Technical-Compliances

Tenderers are advised to go through all the clauses of this document, ICF Bid Document and other documents attached and submit necessary documents, certificates, attachments, etc. along with the offer to establish their credentials in support of their claim. If required, clarifications will be sought only on the documents submitted and no additional documents shall be entertained post tender opening.
Document optional

Eligibility

Special Eligibility Criteria

NIL
As per Public procurement (Preference to Make in India) order 2017, as amended, tendered item is to be procured from Class-I Local Suppliers only and the vendors who do not qualify to be Class-I Local Suppliers should not quote in the tender as their offers shall not be considered for any ordering.
Document optional

Preferences & relaxations

EMD exemption

Check each criterion against the tender notice before you bid.

Commercial conditions

EMD: Not required
Tender fee: None

Terms & conditions

17 conditions

Statutory Variation Clause

Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account. Only such variation shall be admissible which takes place after the tender opening date. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of miss classification by the supplier/ contractor.

Option Clause

Purchaser shall be entitled to increase the ordered quantity by 30 percent anytime during the currency of the contract such that the contractor has reasonable time/notice for executing such increase. The increase in quantity with respect to the tender quantity can be done even at the time of ordering and the tenderer shall be bound to accept the quantity so ordered on the basis of his original offer. The purchaser shall be entitled to exercise plus 30 percent option in one or more than one instalment as long as the total variation in quantity does not exceed the limit of 30 percent of ordered quantity. For detail please refer clause 17.0 of Section-II of ICF Bid Document.

Standard Governing Conditions

Unless modified, applicable as detailed in this tender document and in ICF Bid Document, special conditions/annexures attached with the tender document (if any), and conditions mentioned in technical specification/STR/Drawings uploaded along with this tender. For contracts, IRS conditions of contract wherever specifically not modified in the above said documents shall apply.

Commercial-Compliance

Goods & Services Tax (GST) Will be applicable as per Clause 2.0 and all sub clauses of Section-II of ICF Bid Document.
Passing the benefits of ITC I hereby confirm following: "We hereby declare that in quoting the above price, we have taken into account the full effect of Input Tax Credit available under GST. We, further agree to pass on any financial gain/ benefit as may become available in future in respect of all the input tax credit on the date of supply by way of reduction in price and advise the purchaser accordingly. We also undertake that we are aware of the provisions of section 171 of the CGST Act and consequences thereof if we fail to comply with the same."
It will be presumed that the firms who have submitted the e-bid have gone through and accepted all the terms and conditions of tender, until and unless firms specify the deviations from those conditions and so indicated specifically, under the headings - "Technical Deviation Statement" and "Commercial Deviation Statements". And if space available is not adequate, tenderers can upload a Statement of Deviations and a reference of uploaded deviation statement shall be given in "Technical or Commercial Deviation Statement". If there is any contradiction between any techno commercial terms and conditions quoted in e-offer and documents attached along with the e-offer, the terms & conditions quoted in e-offer will prevail over that of quoted in attached documents. Tenderers in their own interest are advised not to quote any techno commercial terms & conditions in attached documents.

General Instructions

Standard Force Majeure Clause will be applicable.
Material to be supplied at LHB Depot/ICF.

Other Conditions

INSPECTION By Third-Party Inspection (TPI).

Special Conditions

Quantity splitting clause Applicable as per Clause 11.2 section-II of ICF Bid Document regarding Splitting criteria.

Show all 17

No manual submission of documents is permitted. Tenderers shall upload all the documents related to financial bid and techno-commercial bid in IREPS portal only.
Tenderers to refer the list of mandatory and optional certificates to be submitted along with the offer as per ICF Bid documents.
The minimum local content for the local supplier of the tendered item to be categorised as "Class-I local supplier" shall be 50 percent.
Purchaser reserves the right to change the inspection agency or to accept the material based on WTC at post contract stage, in case of extreme emergencies/urgencies.
In case of any discrepancy in the warranty period mentioned in the IRS conditions of contract / Specifications or elsewhere, the highest warranty period shall prevail.
ICF is having a vendor rating system for all suppliers based on their past delivery performance and quality performance. Purchaser reserves the right to use this vendor rating system for deciding the qualification of the tenderer, as well as the quantity to be placed on the tenderer. Hence, suppliers are advised to maintain their delivery and quality performances as per the contractual conditions to have satisfactory vendor rating.

Technical-Compliances

Tenderer to indicate place of inspection by TPI

Bidder declarations (15)

Check List

In case of indigenous bidders, whether you are Large scale Industry or consortia of MSEs formed by NSIC, if yes, have you indicated quantum of sub contracts given to Micro and Small Enterprises (in percent of order value)?
Have you submitted Bid securing declaration as per clause 6.1 of section-I of Instructions to Tenderers of ICF Bid Document.
Have you confirmed for compliance of Public Procurement orders of Department of Expenditure regarding countries sharing land border with India?
Have you furnished the statement of Equipment & Quality Control?
Have you furnished tender specific letter of authority (if manufacturer has not quoted directly) to bid on behalf of manufacturer as per Annexure-II of ICF bid document.
Have you kept your offer valid for the validity period as mentioned in NIT header?
Have you submitted the details of location(s) at which local value addition is made/proposed?
Have you submitted self-declaration with respect to non-debarment under any provisions of DPIIT rules?
Have you submitted translated copy into English, for all documents in language other than English and all such documents should be signed by the authorised translator and notarized in India?
Have you submitted declaration for passing on the input tax credit as per para 2.8 and 2.9 of section-II of ICF Bid Document.
Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers?

Undertakings

I/We have gone through the all clauses of this tender document and other documents such as ICF Bid document, special condition of tenders, check list and technical specification uploaded along with this tender. It is understood that the tenderer submitting their offer is fully aware of all the clauses of the above said documents and undertake to abide by submitting this offer.
The eligibility for a bidder from a country which shares a land border with India to participate in the tender shall be as per Public Procurement Orders of Ministry of Finance, Department of Expenditure. Please refer Clause 9.8 (sub clause 9.8.1 to 9.8.10) Section-I of ICF Bid Document. In this regards I certify that: "I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India: I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority (If applicable, evidence of valid registration by the Competent Authority shall be attached). I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered." Note:
1. If no valid registration by the Competent Authority is enclosed, then it will be presumed that bidder is not from such a country.
2. If a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law.
The definition of cartel would be as per The Competition Act 2002 (12 of 2003). I/We declare that I/We are not a part of cartel with other vendors and have offered competitive rates in the tenders. In the event of my/our offer suspected to be of collusive bidding and cartel formation, I/We understand that purchaser reserves the right to summarily reject the offer and to ban my/our firm from dealing with Railway. In the event of my/our offer confirming to any aspect of the definition of Cartel, I/We understand that the purchaser reserves the right to refer the matter to the Competition Commission of India (CCI), which is a statutory body constituted under this Act, for providing necessary relief to the purchaser who represent Central Government Organization serving the public. In addition, I/We are aware of the Chapter VI of the Act, which deals with penalties. I/We understand that this will be in addition to other rights and remedies available to the Railway Administration under the Contract and the Law of the land.
I/We have carefully gone through Clause 29.0 to 31.1 of Section II of Bid Document pertaining to "Code of Integrity, Misdemeanor and Penalties". I/We affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of Interest [Para 29 (e)], anti- competitive practices [Para 29(c)] and obligation to proactive disclosures [Para 30]. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage.

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