Ergonomic Driver Cab of Three Phase Electric Locomotives, PL No. 29171910

• Submission of tender specific authorization by Agent [Details as per BLW Tender Document Rev.Year 2026, Ver-01 dated 18.03.2026 (copy attached) Para 2.12.6 & 2.13.3 (b)]:-

  1. In case of Trader/Agent, the current and valid tender specific authorization certificate from their principals should be submitted.
  2. In case of OEM/ Manufacturer they should submit an undertaking that they are OEM/ Manufacturer.
  Document required

• Do you agree to supply the tendered stores at the rates quoted by you in accordance with the Tender condition, Special tender conditions [if any] and IRS Conditions of Contract?

  Document optional

• Technical or commercial deviations if any are to be necessarily indicated at the nominated column on the offer form under heading Deviations only. If the deviations are uploaded in form of a document then it must have reference at the above nominated place on e-offer from duly indicating the file name of uploaded failing which such document will not be evaluated for deviations.

  Document required

• The tenderers in their bids shall indicate the details of their jurisdictional Assessing Officers (Designation, address & e-mail ID). In case of award of contract on them, a copy of the LOA/Purchase order shall be immediately forwarded to the Jurisdictional Assessing officer mentioned in the tenderer's bid.

  Document required

• Firm should specifically mention the quantity which they can supply per month to BLW against this tender, which will be kept in view while ordering to ensure the availability of material at BLW as per requirement of tendered item.

  Document required

• Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

  Document optional

Other Conditions

• Firm must quote monthly supply rate of the tendered item.

  Document required

Technical-Compliances

• Please ensure that your offer is as per tender drawing & specification.

  Document optional

• New/Unapproved firm must upload with offer the details of equipment/quality control, machinery & plant, QAP, ISO, credential for same or similar item & other document to substantiate their capacity to develop tendered item. Offers from unapproved firm may be considered for placement of developmental order if found technically suitable, subject to completion of formalities.

  Document optional

• Technical or commercial deviations if any are to be necessarily indicated at the nominated column on the offer form under heading Deviations only. If the deviations are uploaded in form of a document then it must have reference at the above nominated place on e-offer from duly indicating the file name of uploaded failing which such document will not be evaluated for deviations.

  Document optional

• In case of Trader/Agent, the current and valid tender specific authorization certificate from their principals should be submitted. In case of O.E.M./ Manufacturer they should submit an undertaking that they are O.E.M. / Manufacturer. Offers from authorized agents will be considered only if they submit tender specific authorization from the manufacturer, failing which their offer will be ignored summarily without making any further reference to them. (Details as per Para 2.12.6 of BLW Tender Document Rev.Year 2026, Ver-01 dated 18.03.2026).

General Instructions

• Bidders may please note that order may be placed on severable contract basis.

• Unless otherwise specified, this tender is governed by BLW Tender Document Rev.Year 2026, Ver-01 dated 18.03.2026 (copy attached). Other documents enclosed with this tender and also by latest Version of IRS Conditions of Contracts. These are attached with the tender and also available on website www.ireps.gov.in.

• The major Specification & Drawing have been uploaded with this tender. The rest of the Drawings/Specifications if any can be downloaded from BLW Website "http://www.blw.indianrailways.gov.in and https://blw.indianrailways.gov.in/dlw_test_view1.jsp"

• Delivery schedule indicated in the Tender Documents is by and large the requirement of BLW. The actual Delivery schedule offered to a firm will depend upon number of vendors selected for placement of orders.

• Successful tenderer shall have to deposit SD (Security Deposit) as per Clause No. 1.22 of BLW Tender Document Rev.Year 2026, Ver-01 dated 18.03.2026 (Copy attached).

• Splitting is applicable in this tender as per para 2.16 and 2.17 of BLW Tender Document Rev.Year 2026, Ver-01 dated 18.03.2026 (Copy attached).

• Wherever mentioned "BLW Tender Document Rev.Year 2022-23 dated 31.03.2022 (copy attached)" the same is to be read as "BLW Tender Document Rev. Year 2026, Ver-01 dated 18.03.2026 (copy attached)."

• Failure and Termination - If the Contractor fails to deliver the goods or any instalment thereof within the period fixed for such delivery in the contract or as extended or at any time repudiates the contract before the expiry of such period the Purchaser may without prejudice to his other rights: -

  1. recover from the Contractor as agreed liquidated damages and not by way of penalty a sum equivalent to 1/2 (half) per cent of the price of any goods (including elements of taxes, duties, freight, etc.) which the Contractor has failed to deliver within the period fixed for delivery in the contract for each week or part of a week during which the delivery of such goods may be in arrears where delivery thereof is accepted after expiry of the aforesaid period. Upper limit for recovery of liquated Damages in Supply Contracts will be 10 % (Ten Per cent) of value of delayed supplies irrespective of delays, unless otherwise provided, specifically in the contract, or
  2. without prejudice to the Purchaser's right to record adverse performance of the contractor for taking appropriate administrative action, cancel the contract or a portion thereof and forfeit the security deposit.
  3. Wherever Security deposit has been exempted for any reason, levy damages from the supplier, not by way of penalty, an amount equal to Security Deposit amount, as would have been applicable had he not been an exempted vendor. These damages shall be treated as recoveries outstanding against the Contractor and dealt with accordingly.
  4. In case of failure by contractor to meet deliveries for any lot, Railways may cancel the contract for defaulted part by forfeiting SD commensurate to that lot. Note: It may be noted that clauses (a), (b),
     3. and
     4. above are applicable to regular (bulk) orders,whereas only clauses (b), (c) & (d) are applicable to inside developmental orders upto 20% of the Net Procurement Quantity (NPQ).
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Other Conditions

• 1. Successful tenderer will submit design document to RDSO for approval before manufacturing of prototype unit.
  2. After approval of design documents, CCA of the firm will be carried out by RDSO as per STR mentioned in the FRS. Tenderer will develop one prototype unit and offer the same for approval by RDSO.
  3. Bulk supply will commence after approval of prototype unit by RDSO and successful completion of field trial.

• No. of Stage inspection is ONE.

• "Bidders may please note that Entities of countries which have been identified by the Nodal Ministry/Department as not allowing Indian companies to participate in their Government procurement for any item related to that Ministry/Department shall not be allowed to participate in Government procurement in India for all items related to that nodal Ministry/Department, except for the list of items published by the Ministry/Department permitting their participation. The terms of entity of a country shall have the same meaning as in the FDI policy of DPIIT as amended from time to time."

• Contractor shall submit e-invoice of material to be supplied however, if the supplier is exempted from e-invoices following declaration shall be furnished by supplier while claiming the payment:- "We hereby declare that through our aggregate turnover in any preceding financial year from 2017-18 onwards is more than the aggregate turnover notified under sub-rule (4) of rule 48, we are not required to prepare an invoice in terms of the provisions of the sub-rule."

Special Conditions

• In case of any variation in the terms and condition appearing in IRS Conditions of Contract and General Conditions specified in the tender documents, the latter will prevail. In case of any variation between the General Conditions and Special Conditions specified in the tender documents, the latter will prevail.

• All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per GST Law.

• In case the successful tenderer is not liable to be registered under CGST/IGST /UTGST/SGST Act, The railway shall deduct the applicable GST from his/their bills under reverse charge mechanism [RCM] and deposit the same to the concerned tax authority.

• WARRANTY & GUARANTEE The tenderer shall provide warranty and guarantee for the complete cab interior system, including all FRP components, PC ABS driver desks, insulation materials, Air condition, Lighting, seats, fittings and associated equipment etc. as per the terms & conditions. The warranty and guarantee period will be 30 months from the date of supply or 24 months from the date of Installation, whichever will be earlier. During the warranty period, the tenderer shall be fully responsible for rectification or replacement of any defective materials, components, workmanship deficiencies, manufacturing defects, or performance failures observed under normal operating conditions, at no additional cost to the purchaser. The guarantee shall cover structural integrity, surface finish, fire-retardant properties, insulation performance, dimensional stability, and overall serviceability of the supplied items. Any defects noticed during the warranty period shall be attended to promptly to avoid disruption to locomotive operations.

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• Handling of Warranty Rejection will be as per Rly. Board No. 2022/RS(G)/779/7 (3390005) dated 29/11/22 (Copy of Railway Board's letter attached ).

• It will be presumed that the firms who have submitted the e-bid have gone through and accepted all the terms and conditions of tender, until and unless firms specify the deviations from those conditions and so indicated specifically under the headings - "Technical Deviation Statement" and "Commercial Deviation Statements". If there is any contradiction between any techno commercial terms and conditions quoted in e-offer and documents attached along with the e-offer, the terms & conditions quoted in e-offer will prevail over that of quoted in attached documents. Tenderers in their own interest are advised not to quote any techno commercial terms & conditions in attached documents.

• The criteria for placement of orders on MSEs under the Public Procurement Policy for MSEs will additionally require that the MSE firms also comply and meet the conditions for Eligibility of Tenderer in Tender Schedule for the tendered item.

• Where there are not more than three Indian suppliers categorized as approved vendors for the tendered item, suppliers categorized as developmental vendors can be considered for placement of bulk order without any quantity restrictions in terms of clause 2.12.2.3 of BLW Tender Document Rev. Year 2026, Ver-01 dated 18.03.2026 (copy attached).

6. Bidders shall confirm and certify on the behalf of the tenderer including its constituents as under:

• I/we the tenderer (s) am/are signing this document after carefully reading the contents.

• I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.

• I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/we have verified the content of the document from the website and there is no addition, no deletion or no alteration to the content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of contract or payment, the master copy available with the railway Administration shall be final and binding upon me/us.

• I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and attachments in proof of the qualification requirements.

• I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer and same shall be binding upon me/us.

• I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully responsible for the correctness of the information and documents, submitted by us.

• I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/ member of the partnership firm/LLP/JV/Society/Trust.

• I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during process for evaluation of tenders, it shall lead to forfeiture of the EMD and may also lead to any other action provided in the contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understand that my/our offer shall be summarily rejected.

• I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the award of the contract, it will lead to termination of the contract, along with forfeiture of Security Deposit and may also lead to any other action provided in the contract including banning of business for a period of upto two year.

• I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border with India and certify that I am/We are not from such a country or, if from such a country, have been registered with the competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to be considered (evidence of valid registration by the competent authority is enclosed)