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Supply, Installation, and Commissioning of Transformer oil purification plant 5000 LPH

Ministry of Railways

Office of the Divisional Materials Manager Loco Works, Ayanavaram CHENNAI

Delivers to

Chennai

Overview

26 facts from the tender

Ministry of Railways published this goods tender on eProcure on 8 Oct 2026, for Chennai. No EMD is required. It closes on 5 Nov 2026, 2:30 pm IST. Tender ID 107207947 · Ref 51266284.

Timeline

  1. Published8 Oct 2026 · 11:34 am

Bidding

Bid type
Open/Advertised
Contract type
Mixed (Goods/Service/AMC) · Expenditure
Tender type
Open - Indigenous
Tendering section
51
Bidding system
Single Packet
Evaluation
Total Value Wise
Validity of offer
90 days
Tender document cost
None
Ranking order
Lowest to Highest
Pre-bid meeting
None
Approved sources
Not restricted
MSE reservation
Not reserved
Eligible supplier class
Not restricted to Class I
Class I local content
At least 50%
Class II local content
At least 20%
MSE purchase preference
25% of the quantity, within 15% of the lowest price
F.O.R
Destination

Buyer

Inviting authority
LSD/PER/SOUTHERN RLY
Organisation type
Central Govt. Ministry/Department
Product category
Railway related Products
Location
Chennai
Portal
eProcure
Inspection agency
Please see item details
Inviting officer
SMM/LW/PERLSD/PER/SOUTHERN RLY

Important dates

Published
8 Oct 2026, 11:34 am IST
Closes
5 Nov 2026, 2:30 pm IST

Declarations by the buyer

  • The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid
  • Complies with the Public Procurement (Make in India) Order 2017
  • The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM

Items & delivery

2 items

Delivery schedule

Applies to
For all items
Commencement
Within 0 Days of issue of Contract
Completion
Within 45 Days thereafter
Rate of supply
Bidders are supposed to quote in line with the tender delivery requirement.

Item 1 PL 659060620015

Supply, Installation, and Commissioning of Transformer oil purification plant 5000 LPH as per specification attached. Accepted Makes - CEE DEE VACCUM Equipments / CBS technologies/ NACH ENGINEE RING PVT. LTD only

Total quantity
1 Numbers
Warranty
30 Months after the date of delivery
Stock category
Non Stock
Inspection agency
TPI Agency

Delivery destination

SSE/ACL/LW/PER, SR

Tamil Nadu

Item 2

POST WARRANTY COMPREHENSIVE ANNUAL MAINTENANCE CHARGES (AFTER 2 YEARS FREE WARRANTY PERIOD) FIRM TO QUOTE SEPARATELY i.e.YEAR 1 TAB (FOR 3 RD YEAR), YEAR 2 TAB ( FOR 4TH YEAR), YEAR 3 TAB (FOR 5TH YEAR), YEAR 4 TAB (FOR 6 TH YEAR), YEAR 5 TAB (FOR 7TH YEAR). FIRM SHOU LD QUOTE THE ACTUAL RATE OF THE CAMC IN THE BID. Discounted rate as per NPV will be generated by the IREPS System for Ranking purpose. AMC Period: 5 years, Rate of Discounting: 10%, Start After Year: 2 (Warranty Period).

Total quantity
1 Numbers
Warranty
2 years, AMC Period: 5 years, Rate of Discounting: 10 %
Stock category
Non Stock
Inspection agency
CONSIGNEE

Delivery destination

SSE/ACL/LW/PER, SR

Tamil Nadu

Documents

4 files

Documents to submit

Commercial-Compliance

  • Tenderers shall confirm the following declaration failing which the offer is likely to be ignored. " I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India. I certify that this bidder is not from such a country or, if from such a country,has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered.Where applicable,evidence of valid registration by the Competent Authority shall be attached."

    Document optional
    1. HSN CODE 8607 and SOUTHERN RAILWAY / TAMILNADU GST NO. 33AAAGM0289CIZQ - (i) Firms with MSME/NSIC Certificate for subject item are requested to submit the same for eligibility towards purchase preference.
      1. The offers shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number.
      2. Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate if quoted by the bidder.
      3. Wherever the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the purchase order or billed.
      4. Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax billed as per invoice to match the all inclusive price as mentioned in the purchase order.
      5. Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC. (ii) In case the successful tenderers is not liable to be registered under CGST/GST/UTGST/ SGST Act. The Railway shall deduct the applicable GST from him / their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority.
    Document optional
    1. Please refer para 15.0 of part - B of "SR TENDER CONDITIONS" attached with this tender document for details regarding "BENEFITS OF MSE AS PER PUBLIC PROCUREMENT POLICY"
    2. MSE firms should submit a copy of valid MSE Certificate at the time of submission of their bid. (As the validity of Udyog Aadhar Memorandum was up to 30.06.2022 it is not considered as a valid document for availing MSE preference).
    Document optional

  • Deviations Bidders are advised to bring any deviation(s) clearly in the technical deviation statement. In case, these deviations are not indicated in the technical deviation statement, it will be presumed that offer is as per the tendered specification in all respect. Any ambiguity shall be to the disadvantage of the bidder. If it is attached in the Annexure or as attachments, the same are liable to be ignored.

    Document optional

  • Inspection

    1. INSPECTION: By TPI Agency.
    2. Tenderers may refer Annexure - 13 of SR Tender conditions.
    3. Firm to please mention the place of inspection with full address and pin code.
    4. Selection of Inspection Agency is governed by Railway Board Letter No. 2022/RS(G)/779/8 Dated: 04.01.2023.
    5. If tender value happens to be less than 5 lakh, then inspection will be by Consignee.
    Document optional

  • GST As per Section 171 of GST Act 2017, as a remedy against anti-profiteering, INPUT TAX credit benefit if any accrued should be passed on to the Purchaser as reduction in Basic Price, or else the following certificate should accompany the bill: It is certified that no INPUT TAX credit benefit has accrued on materials invoiced/billed for, that can be passed on to Purchaser.

    1. Firm should submit the Invoice/Bill clearly indicating the appropriate HSN and applicable GST rate thereon duly supported with documentary evidence.
    2. Firm should also give a declaration that any additional. Input Tax Credit benefit, if become available to supplier, the same shall be passed on to the purchaser without any undue delay.
      1. All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer.
      2. In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, The Railway shall deduct the applicable GST from his/ their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned Tax authority.
      3. The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item.
      4. The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number.
      5. It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder.
      6. Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed.
      7. Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order.
      8. Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC
    Document optional
Show all 14

  • Timely Commissioning of M&P / Items Firm to Install and commission the machine within a period of 15 days from the date of receipt at consignee's end or as specified in the purchaser order/contract. In the event of contractors failure to have M&P commissioned by the time or times respectively as specified in contract, consignee may withhold deduct or recover from the contractor as penalty a sum @2% (Two Percent) of the price of M&P which the contractor has failed to commission as aforesaid for each and every month (Part of month being treated as a full month) during which the M P may not have been commissioned, subject to an upper limit of10% (Ten Percent) of contract value

    Document optional

  • Packing & Forwarding The material shall be properly packed in good condition, manufacturing Month & Year of the product to be clearly embossed / marked on the product/boxes/cartoons.

    Document optional

  • CAMC Railway reserves the right through consignee, whether to enter into Comprehensive Annual Maintenance contract or not as per the quoted rate schedules. Firm is contractually bound to provide CAMC services if consignee enters into CAMC contract for 5 years period on post warranty. It is mandatory for the tender to quote for CAMC, offers without CAMC quotes will be summarily rejected. The cost of AMC will be part of the commercial evaluation. The offers received will be evaluated considering total cost of equipment including cost of Net Present Value (NPV) of Comprehensive Annual Maintenance Contract (CAMC) charges for total 5 years as per standard practice. Net Present Value of the cost of CMC for five years after expiry of warranty period of 24 (Twenty Four) months from the date of commissioning.

    Document required

  • Tenderer have to quote for CAMC as per following terms & conditions:

    1. The duration of the CAMC shall be FIVE years from the date of expiry of the warranty.
    2. Tenderers are required to quote for a period of FIVE years on a yearly basis, giving rates for each year. These rates will be inclusive of all spares, material, and labor costs. Duties and taxes, as applicable, should be indicated separately. All consumable spares and materials shall be part of the scope of comprehensive AMC.
    3. No price variation clause will be acceptable. PUBLIC PROCUREMENT POLICY (Preference to Make in India), please refer Para 16.0 Part B of Southern Railway Tender Conditions: Procurement of the item is restricted to Local suppliers with minimum local content of 20% (Class-I or Class-II Local supplier as defined in Railway Board letter No.2020/RS(G)/779/2/Pt.1 dated 25.09.2020 & 2020/RS(G)/779/2/Pt.1 (E3322671) dt.20.08.2024) only and the vendors who do not qualify to be "Local suppliers" (i.e., "Non-Local suppliers" with local content less than 20%) should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a "Local supplier" for the tendered item participates in the tender, it does so at it's own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor. The definition and calculation of local content shall be in accordance with the Make in India policy as Incorporated in the tender condition.
    Document optional

  • The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

Please enter the percentage of local content in the material being offered.

Please enter 0 for fully imported items, and 100 for fully indigenous items.

Technical-Compliances

  • As per Railway Board letter no. 2024/RS(G)/164/VIG/4 dated 27/05/2025, "It shall be mandatorily incumbent upon the tenderer to identify, state and submit the supporting documents duly self- attested/digitally signed by which they/he is qualifying the Qualification criteria mentioned in the Tender Document. It will not be obligatory on the part of Tender Committee/Accepting Authority to scrutinize beyond the submitted documents of tenderer as far as qualification for the tender is concerned."

    Document optional

  • Training Training of the staff (Nominated by Consignee) to be done by Supplier after supply of the material at Loco Works/PER.

    Document optional

  • TECHNICAL/LITERATURE 02 copies of following documents/drawings should be supplied along with the equipment.

    1. Operation and Maintenance Manual
    2. Trouble Shooting Guide
    3. Software Operating Instructions, if applicable.
    Document optional

Eligibility

Special Eligibility Criteria

  • Bidder should be OEM or authorized dealer of OEM. Dealers should attach Tender Specific Authorization from OEM without which their offer will be summarily rejected. (Please refer para 3.4 of Part-B of Sr tender conditions for Procurement from (OEMs) manufacturers or authorized agent / dealers).

    1. Bulk or full order will be placed on manufacturers or its authorized agents who has successfully supplied the tendered item [OR] items having description (Transformer oil purification plant) but of different sizes / ratings /capacities (supply here interprets to supply, installation & commissioning being M&P item) to Indian Railways/Govt. Departments/Public Sector Undertakings in last FIVE financial year and current financial year up to date of tender opening.
    2. Supporting documents as proof of credentials such as R.Note/ CRN/ joint commissioning report shall be submitted by the bidder along with their offer and the onus to prove successful supply and commissioning in the stipulated time frame lies on the bidder. Offers submitting credential orders unaccompanied with proof of supply, installation and commissioning are liable to be ignored.
    3. Firm's past performance credentials with Southern Railway will also be taken into account while evaluating the offer.
    Document required

  • Supply should be as per tender Description/ Specification/ Drawing.

    Document optional

  • Accepted Makes CEE DEE VACCUM Equipments, CBS technologies, NACH ENGINEERING PVT. LTD only. Bidders should upload / submit product catalogue [OR] Clear product specification and Make/Brand details for their offer, failing which offer will be summarily rejected

    Document required

Preferences & relaxations

  • EMD exemption

Check each criterion against the tender notice before you bid.

Commercial conditions

EMD
Not required
Tender fee
None

Terms & conditions

17 conditions

Payment Terms

    1. 80% payment will be allowed after receipt, supply, installation and commissioning of the machine at consignees location against inspection certificate / necessary standard test certificates and the suppliers delivery challan, commissioning certificate signed by the consignee/gazette officer.
    2. Balance 20% will be released after issue of proving test certificate (PTC). The proving test certificate shall be issued after monitoring the performance (satisfactory working) of the machine for a period of 1 (one) month from the date of commissioning and also furnishing Performance Guarantee towards warranty obligations of the contractor for 10% of the value of Purchase Order.

Statutory Variation Clause

  • Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor.

Standard Governing Conditions

  • This tender and the contract/Purchase order placed against this tender will be governed by all the conditions mentioned in the schedule of tender, IRS conditions of contract [latest version] and the documents attached with this tender. By submitting their offer, bidders confirm to have read, understood and accepted the IRS Conditions of Contract.

Commercial-Compliance

  • Ambiguous offer will be summarily rejected. Terms of offer must be specific and unambiguous. Warranty Clause : Guarantee / Warranty as per specification, and, in case specification does not contain GC / WC, then GC/WC as per IRS conditions of contract. Warranty for a period of 24 months from the date of final acceptance of the equipment, i.e. after successful trial of one month (30 days) from the date of commissioning.

  • Offers with PVC will be summarily rejected

General Instructions

  • Delivery Terms FOR Destination.

  • In case of road delivery, the date of delivery at destination [consignee's end] shall only be treated as delivery date irrespective of F.O.R. / F.O.T. condition mentioned elsewhere in the contract / tender.

  • Mode of Despatch By Road/Rail

  • Offer validity should be minimum 90 days. Normal

Other Conditions

  • Inspection by TPI Agency.

Show all 17

  • The supplied material will be tested in CMT/PER, which is a NABL Accredited Laboratory. In case, the material does not meet the requirements of P.O. specifications, suitable test charges will be levied.

  • Sample clause is not applicable. Test certificate for the equipment to be submitted during the supply.

  • Commissioning The supplier shall have to commission the equipment within 30 days from the date of supply of material, at Perambur Loco Workshop (LW/PER), Ayanavaram, Chennai-23 through his team up to satisfaction of the representative of Deputy Chief Electrical Engineer (Dy.CEE), Perambur loco Workshop by conducting necessary standard tests. Warranty Certificate and Guarantee Certificate to be submitted at the time of commissioning.

  • Tender will be governed by Southern Railway Revised Special Conditions of Tender, Instructions to Tenderers and other terms and conditions specified in this tender.

  • If offered rate of two or more eligible bidders are same, then offer with early delivery period as per tender requirement shall be preferred for order placement.

  • CONTACT DETAILS (1) Any clarification regarding the tender schedule to be sought well in advance of the tender opening date through email correspondence to ammlw@sr.railnet.gov.in.

Special Conditions

  • In case the successful tenderers is not liable to be registered under CGST/GST/UTGST/ SGST Act. The Railway shall deduct the applicable GST from him / their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority.

Bidder declarations (1)

Undertakings

  • The following 3 Undertakings to be made by the firm regarding payment of revised GST:

    1. We hereby declare that in quoting the above price, we have taken into account the full effect of Input Tax Credit (ITC) available under GST. We further agree to pass on any financial gain/benefit as may become available in future in respect of all the ITC on the date of supply by way of reduction in price and advise the purchaser accordingly.
    2. We also undertake that we are aware of the provisions of section 171 of CGST Act, 2017 and its consequences thereof, if we fail to comply with the same.
    3. We (the firm) shall file the GSTR-1 return showing the invoice-wise details of output supplies elected during a return period as well as the GSTR-3B return for discharging the GST liabilities to the tax authorities periodically without fail. In the event of failure on our part to do so, we agree for the deduction by Railways from our future bill/bills, of an amount equal to the tax paid to us by Railways on such supplies, and hold the same till such time we file the said returns, to enable Input Tax Credit being availed by Railways, wherever due, as per entitlement. The above undertaking is mandatory and the participating firm shall confirm invariably, failing which the offer is liable to be ignored.

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Tender notice (PDF)