eProcureOpenGoods

C/S OF ROOF & SIDE WALL (MEMU DMC)

Ministry of Railways

Integral Coach Factory Chennai

Delivers to

Chennai

Overview

26 facts from the tender

Ministry of Railways published this goods tender on eProcure on 8 Oct 2026, for Chennai. The EMD is ₹9.9 L. It closes on 2 Nov 2026, 2:15 pm IST. Tender ID 107208045 · Ref 02262006.

Timeline

Published8 Oct 2026 · 10:06 pm
Closesin 23d 7h2 Nov 2026 · 2:15 pm

Bidding

Bid type: Open/Advertised
Contract type: Goods · Expenditure
Tender type: Open - Indigenous
Tendering section: P2
Bidding system: Single Packet
Evaluation: Itemwise/Consigneewise
Validity of offer: 90 days
Tender document cost: None
Ranking order: Lowest to Highest
Pre-bid meeting: None
Approved sources: Required · RCF
MSE reservation: Not reserved
Eligible supplier class: Class I suppliers only
Class I local content: At least 50%
MSE purchase preference: 25% of the quantity, within 15% of the lowest price
F.O.R: Destination
Payment Terms: As per Clause 16.0 of Section -II of ICF Bid Document.

Buyer

Inviting authority: STORES/SHELL/ICF
Organisation type: Central Govt. Ministry/Department
Product category: Railway related Products
Location: Chennai
Portal: eProcure
Inspection agency: TPI Agency
Inviting officer: PCMMSTORES/SHELL/ICF

Important dates

Published: 8 Oct 2026, 10:06 pm IST
Closes: 2 Nov 2026, 2:15 pm IST

Declarations by the buyer

The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid
Complies with the Public Procurement (Make in India) Order 2017
The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM

Items & delivery

1 item

Delivery schedule

Applies to: For all items
Completion: On or before 31-MAR-28
Rate of supply: "As and When / Just In Time ( JIT ) Required". [Please see "As and When/ JIT" Conditions in the Tender Document].

Item 1 PL 31141213

ONE COACH SET OF ROOF AND SIDEWALL FOR MEMU/DMC6 12 CAR FORMATION TO DR AWING NUMBERS 78114001 COL-I Alt 'b' - 1 No, 78016001 COL-I Alt 'Nil'- 1 No, FIRM SHALL FULFILL TH E MANUFACTURING FACILITY AS PER ICF/MD/SPECN-200, ISSUE STATUS-01, REV-04 WITH AMENDMENT NO 01. Roof and Sidewall to be supplied without applying ETCH PRIMER. Special Condition : PACKING AS PER ICF/J&T/MISC-2201, ALT 'f'. [SAFETY ITEM]

Total quantity: 27 Set
Warranty: 30 Months after the date of delivery
Stock category: Stock
Approving agency: RCF
Inspection agency: TPI Agency
Quantity tolerance (±): 5 %age
Item Category: Normal
Permitted PO value variation: Max 8 lacs

Delivery destination

Shell Depot/ICF,Chennai, ICF

Tamil Nadu

UVAM item reference

( Item Id :- 2400026 - Set of side wall assembly, Lavatory side wall and roof for LHB Coaches , Sub Item Id:-2400026001 - Set of side wall assembly, Lavatory side wall and roof for LHB Coaches )

Documents

12 files

Documents to submit

Commercial-Compliance

Public Procurement (Preference to Make in India) policy is applicable as per Clause 16 of Section-I of ICF Bid Document. The procurement shall be done in accordance with the extant instruction of DPIIT (Department of Promotion of Industry and Internal Trade) for Make in India policy.
Document optional
EARNEST MONEY DEPOSIT (EMD) -
1. Regarding EMD, please refer to clause 6.1 of section I Instructions to tenderer of ICF Bid Document attached to the tender. Tenderers seeking exemption from payment of EMD must upload the requisite documentary evidence in support of their claim for exemption from payment of EMD along with the offer.
2. Traders/ Distributors/ Sole Agent/ Works Contract are not exempted from payment of EMD as they are excluded from the purview of the MSE Policy.
3. In reference to condition No.6.1 (vi) of section I of ICF Bid Document, the exemption of EMD is applicable only to the vendors having current and valid registration with PCMM of any Zonal Railways/ Production Units for any of these trade groups 0034, 0035, 0036, 3119, 3364, 3365, 3367, 3369. Firm should submit valid Registration Certificate for proof.
4. Approved/ Developmental vendors of RCF for Set of Side Wall Assembly, Lavatory Side Wall and Roof for LHB Coaches shall also be eligible for EMD/SD exemption for all categories of orders.
Document optional
1. In case of MSE firm willing to claim the benefits under Public Procurement Policy (Preference to MSE) order 2012, the firm should upload with their offer, the proof of their being MSE registered with the agency mentioned in clause 13.1 of section-I of ICF Bid document, failing which such offers will not be liable for consideration of benefits detailed in para 13.3 of section-I of ICF Bid document.
2. As per Gazette notification no. S.O.4926(E) dated 18.10.2022 amending notification no.S.O.2119(E) dated 26.06.2020 circulated vide Railway Board letter no. 2020/RS(G)/363/1 dated 03.11.2022 regarding re-classification of enterprises and Udyam registration, "In case of an upward change in terms of plant and machinery or equipment or turnover or both, and consequent re-classification, an enterprise shall continue to avail of all non-tax benefits of the category it was in before the re-classification, for a period of three years from the date of such upward change." In such cases, the tenderer claiming such benefits shall submit necessary documentary evidence along with offer.
3. Tenderers shall upload Udyam Registration detail showing that the enterprise is owned by Scheduled Castes (SC)/ Scheduled Tribes (ST)/ women entrepreneurs to claim the benefit under this sub-classification.
Document optional
The bidders should quote the applicable HSN codes and it is the responsibility of the tenderer to quote the correct HSN code and upload the document.
Document required
Please submit the details of the location at which the local value addition is being made.
Document required
It is certified that the item offered meets the local content requirement for "Class-I local supplier".
Document optional

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The tenderers shall indicate the details of their Jurisdictional Assessing Officers (Designation, address & email id) for GST.
Document optional
JIT Delivery Conditions
1. Being "As and When/JIT" required item(s), tentative delivery completion time for tendered/ PO quantity is given in Tender/ PO. The firm has to supply material as per monthly/ weekly allotment of quantity as per schedule, which will be advised minimum 45 Days in advance through meeting minutes/ letter. It may be noted that 45 days will be counted from the date of modification advice. This allotted quantity shall be required to be supplied as per the schedule advised through letter/ Modification advice. For the first allotment after placement of PO, minimum time of 60 days/ as per P.O will be allowed since firms may require additional time for procurement of raw materials/ bought out items. However, in subsequent allotments minimum time of 45 days only will be allowed.
2. Every allotment shall be considered a severable contract. Notwithstanding the facts that terminal delivery period for complete supplies is at a later date, performance of the contract by the vendor will be dependent on the successful supplies against weekly/ monthly requirements advised to the firm as severable contracts. If the firm fails to supply the allotted requirement as per schedule, ICF reserve the right to cancel the order of unsupplied allotted quantity by levying the damages including forfeiture of proportionate security deposit as applicable in the event of failure of the contract as per the terms and conditions.
3. In case of two continuous failures against allotments, ICF reserves the right to cancel the balance (unallotted) quantity of the contract also as per the terms and conditions applicable for cancellation duly noting poor performance irrespective of the final delivery date as per the original P.O. In case of continuous failures as above, the terminal delivery period shall not be the binding for cancellation of balance quantity of the contract.
4. In case of failure of supply by firm in the allotted week/ month as per Schedule and if ICF decides to accept the delayed supply, ICF reserve the right to levy LD on such delayed quantity, as applicable in the event of delayed supplies, as per the terms and conditions.
5. Allotment will only be given "as and when" required by the ICF as per production requirement and ICF does not guarantee that quantity allotment will be given every week/ month.
6. Material should be offered for third party inspection as mentioned in PO for the quantity allotted through M.A. and within the DP given for the allotted quantity in the modification advice of contract. Terminal delivery period shall not be taken as granted for inspection purpose.
Document optional
For the purpose of allotment being JIT Item, firm to inform their maximum monthly rate of supply while submitting offer, failing which firm has to supply quantity allotted by ICF.
Document optional
For the purpose of allotment being JIT Item, firm to inform lead time required by them for supplying monthly rate of quantity, failing which firm has to supply as per lead time decided by the ICF.
Document optional
Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.
Document optional

Technical-Compliances

Tenderer to indicate the address and place of inspection for TPI.
Document required
Tenderers are advised to go through all the clauses of this document, ICF Bid Document and other documents attached and submit necessary documents, certificates, attachments, etc. along with the offer to establish their credentials in support of their claim. If required, clarifications will be sought only on the documents submitted and no additional documents shall be entertained post tender opening.
Document optional

Eligibility

Special Eligibility Criteria

a) Bulk Order:- Approved Vendors in RCF Vendor Directory for Set of Side Wall Assembly, Lavatory Side Wall and Roof for LHB Coaches.
Document required
b) Developmental Order: - Developmental Vendors in RCF Vendor Directory for Set of Side Wall Assembly, Lavatory Side Wall and Roof for LHB Coaches up to 20% of Net Procurement Quantity.
Document required
As per Public procurement (Preference to Make in India) order 2017, as amended, tendered item is to be procured from Class-I Local Suppliers only and the vendors who do not qualify to be Class-I Local Suppliers should not quote in the tender as their offers shall not be considered for any ordering.
Document optional

Check each criterion against the tender notice before you bid.

Commercial conditions

EMD: ₹990,980
Tender fee: None

Terms & conditions

21 conditions

Statutory Variation Clause

Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account. Only such variation shall be admissible which takes place after the tender opening date. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of miss classification by the supplier/ contractor.

Option Clause

Purchaser shall be entitled to increase the ordered quantity by 30 percent anytime during the currency of the contract such that the contractor has reasonable time/ notice for executing such increase. The increase in quantity with respect to the tender quantity can be done even at the time of ordering and the tenderer shall be bound to accept the quantity so ordered on the basis of his original offer. The purchaser shall be entitled to exercise plus 30 percent option in one or more than one instalment as long as the total variation in quantity does not exceed the limit of 30 percent of ordered quantity. For detail please refer Clause 17.0 of Section-II of ICF Bid Document.

Standard Governing Conditions

Unless modified, applicable as detailed in this tender document and in ICF Bid Document, special conditions/annexures attached with the tender document (if any), and conditions mentioned in technical specification/STR/Drawings uploaded along with this tender. For contracts, IRS conditions of contract wherever specifically not modified in the above said documents shall apply.

Commercial-Compliance

Firms are advised to submit the offer from their IREPS ID which is listed in the vendor directory of RDSO/ICF/RCF and other vendor approving agencies for the tendered item.
Goods & Services Tax (GST) Will be applicable as per Clause 2.0 and all sub clauses of Section-II of ICF Bid Document.
Passing the benefits of ITC I hereby confirm following: "We hereby declare that in quoting the above price, we have taken into account the full effect of Input Tax Credit available under GST. We, further agree to pass on any financial gain/ benefit as may become available in future in respect of all the input tax credit on the date of supply by way of reduction in price and advise the purchaser accordingly. We also undertake that we are aware of the provisions of section 171 of the CGST Act and consequences thereof if we fail to comply with the same."
It will be presumed that the firms who have submitted the e-bid have gone through and accepted all the terms and conditions of tender, until and unless firms specify the deviations from those conditions and so indicated specifically, under the headings - "Technical Deviation Statement" and "Commercial Deviation Statements". And if space available is not adequate, tenderers can upload a Statement of Deviations and a reference of uploaded deviation statement shall be given in "Technical or Commercial Deviation Statement". If there is any contradiction between any techno commercial terms and conditions quoted in e-offer and documents attached along with the e-offer, the terms & conditions quoted in e-offer will prevail over that of quoted in attached documents. Tenderers in their own interest are advised not to quote any techno commercial terms & conditions in attached documents.

General Instructions

Standard Force Majeure Clause will be applicable.
Material to be supplied at SHELL Depot/ICF.

Other Conditions

INSPECTION By Third-Party Inspection (TPI).

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Special Conditions

Security Deposit Please refer clause 13.0 of Section-II of ICF Bid Document.
Quantity splitting clause Applicable as per Clause 11.2 section-II of ICF Bid Document regarding Splitting criteria.
No manual submission of documents is permitted. Tenderers shall upload all the documents related to financial bid and techno-commercial bid in IREPS portal only.
Tenders to refer the list of mandatory and optional certificates to be submitted along with the offer as per ICF Bid documents.
The minimum local content for the local supplier of the tendered item to be categorised as "Class-I local supplier" shall be 50 percent.
Purchaser reserves the right to change the inspection agency or to accept the material based on WTC at post contract stage, in case of extreme emergencies/urgencies.
In case of any discrepancy in the warranty period mentioned in the IRS conditions of contract / Specifications or elsewhere, the highest warranty period shall prevail.
ICF is having a vendor rating system for all suppliers based on their past delivery performance and quality performance. please log in to vp.icf.gov.in and verify your Vendor Rating, which will be considered for tender decisions. Report any discrepancy through the portal immediately.
This vendor rating system shall be used for deciding the qualification of the tenderer, as well as the quantity to be placed on the tenderer. Instructions on implementation of vendor rating for tender decision and Sample calculation of quantity distribution is attached for easy reference.
The vendor rating available on the online portal as on the date of tender opening shall ordinarily be considered for evaluation and decision-making. However, in cases where correction/updation of the vendor rating is done by railway administration due to factual inconsistencies if any, the outcome of such change as reflected in the rating on tender opening date may also be taken into consideration
The responsibility for verifying the vendor rating available on the online portal rests solely with the firm. Any discrepancy requiring correction or updation shall be brought to the notice of the Railway Administration and got rectified preferably before the date of tender opening. The Railway Administration shall not be responsible for any incorrect vendor rating that is not reported by the firm prior to tender opening.

Bidder declarations (16)

Check List

In case of indigenous bidders, whether you are Large scale Industry or consortia of MSEs formed by NSIC, if yes, have you indicated quantum of sub contracts given to Micro and Small Enterprises (in percent of order value)?
Have you gone through the Eligibility Criteria and submitted all the documents mentioned therein?
Have you submitted the EMD or claimed exemption duly uploading documentary evidence in support of your claim along with Bid securing declaration as per clause 6.1 of section-I of Instructions to Tenderers of ICF Bid Document.
Have you confirmed for compliance of Public Procurement orders of Department of Expenditure regarding countries sharing land border with India?
Have you furnished the statement of Equipment & Quality Control?
Have you furnished tender specific letter of authority (if manufacturer has not quoted directly) to bid on behalf of manufacturer as per Annexure-II of ICF bid document.
Have you kept your offer valid for the validity period as mentioned in NIT header?
Have you submitted the details of location(s) at which local value addition is made/proposed?
Have you submitted self-declaration with respect to non-debarment under any provisions of DPIIT rules?
Have you submitted translated copy into English, for all documents in language other than English and all such documents should be signed by the authorised translator and notarized in India?
Have you submitted declaration for passing on the input tax credit as per para 2.8 and 2.9 of section-II of ICF Bid Document.
Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers?

Undertakings

I/We have gone through the all clauses of this tender document and other documents such as ICF Bid document, special condition of tenders, check list and technical specification uploaded along with this tender. It is understood that the tenderer submitting their offer is fully aware of all the clauses of the above said documents and undertake to abide by submitting this offer.
The eligibility for a bidder from a country which shares a land border with India to participate in the tender shall be as per Public Procurement Orders of Ministry of Finance, Department of Expenditure. Please refer Clause 9.8 (sub clause 9.8.1 to 9.8.10) Section-I of ICF Bid Document. In this regards I certify that: "I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India: I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority (If applicable, evidence of valid registration by the Competent Authority shall be attached). I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered." Note:
1. If no valid registration by the Competent Authority is enclosed, then it will be presumed that bidder is not from such a country.
2. If a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law.
The definition of cartel would be as per The Competition Act 2002 (12 of 2003). I/We declare that I/We are not a part of cartel with other vendors and have offered competitive rates in the tenders. In the event of my/our offer suspected to be of collusive bidding and cartel formation, I/We understand that purchaser reserves the right to summarily reject the offer and to ban my/our firm from dealing with Railway. In the event of my/our offer confirming to any aspect of the definition of Cartel, I/We understand that the purchaser reserves the right to refer the matter to the Competition Commission of India (CCI), which is a statutory body constituted under this Act, for providing necessary relief to the purchaser who represent Central Government Organization serving the public. In addition, I/We are aware of the Chapter VI of the Act, which deals with penalties. I/We understand that this will be in addition to other rights and remedies available to the Railway Administration under the Contract and the Law of the land.
I/We have carefully gone through Clause 29.0 to 31.1 of Section II of Bid Document pertaining to "Code of Integrity, Misdemeanor and Penalties". I/We affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of Interest [Para 29 (e)], anti- competitive practices [Para 29(c)] and obligation to proactive disclosures [Para 30]. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage.

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