Browse all bidsMinistry of Railways
N F Rly Head Quarter Guwahati
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Guwahati
Ministry of Railways published this goods tender on eProcure on 8 Oct 2026, for Guwahati. No EMD is required. It closes on 3 Nov 2026, 2:30 pm IST. Tender ID 107208173 · Ref 10262157.
Item 1 PL 17332138
Delivery destination
NGC DEPOT, NFR
AssamAll the bidders/Tenderers while quoting the rates should clearly indicate HSN Code, the rate of applicable duties and taxes included in the prices quoted by them. Any variation in tax structure/rate due to introduction of GST, shall be dealt with under Statutory Variation Clause (b) All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per GST Law.
The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the IRS Conditions of Contract and [or] special Conditions and [or] other Conditions specified/attached with the tender.
The Firm shall pass on (as per section 17 (1) of CGST/SGST Act) any reduction in tax rate on supply of goods or any benefit of input tax credit to the Railway through a commensurate reduction in price without any undue delay. To the above effect the firm should give declaration that all the benefits accruing on account of change in tax rate and any additional input tax credit (ITC benefit) shall be passed on the Railways.
Bidders to necessarily indicate percentage of local content and submit SELF DECLARATION mentioning details of location where local value addition is made as per railway board circular dated 20.08.2024 under Preference to 'Make in India' Policy (copy enclosed) to become eligible in bid.The self declaration must be in the letter head of OEM/Manufacturers and self declaration shall be preferably as per attached model annexure (ANNEXURE-MII attached with bid) Offers submitted without self declaration shall be summarily rejected for bid valuing more than Rs 5 lakh.
Bidders claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises [MSEs] should necessarily enclose relevant documents against this clause itself. Documents attached anywhere else will not be considered for purchase preference at all. Bidder must upload latest UDYAM registration certificate, indicating their MSE status in last three financial years or latest MSE status to avail the benefits of MSEs clause. Refer Railway Board Letter No: 2020/RS(G)/363/1 dated 03.11.2022 (copy enclosed).
The authorized dealer/distributor has to upload the tender specific authorization letter from the OEM/manufacturer authorizing him to submit offer against this tender. The tender specific authorization to the tender should be directly from the OEM/manufacturer without which, the offer will be summarily rejected. Authorization must be issued in letter head pad of their own OEM as per proforma given in Annexure-5 (Tender Specific Authorization) attached with bid document. The authorization letter must have name, designation, mobile no, landline no, email/fax no of the competent authority to issue authorization letter.
If you are not a MSE or a consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprise [in percent of order value] with further breakup of MSE owned by SC/ST. [Information will be provided in percentage terms with 6 fields Micro owned by SC, Micro owned by ST, Micro owned by Others, Small industry owned by SC, Small industry owned by ST, Small industry owned by Others].
Bidder must submit a certificate, as mentioned hereunder, along with a bid for compliance of OM of MoF dated 23.02.2023. Model Certificate: "I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India: I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. (Where applicable, evidence of valid registration by the Competent Authority shall be attached.)". Even if the bidder does not give such declaration along with the tender and submits the offer then it will be considered that the contents of above declaration have been read and unconditionally agreed and accepted by the tenderer. If the bidders are not agreeable to this declaration they have to categorically mention about the disagreement in Techno Commercial Deviation. If such certificate given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law.
Security Deposit (SD) : Firms must agree to furnish Security Deposit @ 5% of the value of contract, failing which offer of the firm will be summarily rejected except for those tenderers who are exempted from paying Security Deposit. Bidders seeking waiver of security deposit as per will have to submit requisite documentary evidence by uploading the same while submitting online bids. Refer Railway Board Letter No.- 2004/RS(G)/779/11/Pt. dated 23.12.2019 and 2020/RS(G)/779/16 dated 27.02.2024.Firm should submit SD within 21 days from the date of communication of acceptance with respect to the purchaser; subject to following exemptions:
Earnest Money Deposit (EMD) : All bidders except those are exempted from submitting EMD as per Railway Board's order No. 2004/RS/(G)/779/11/Pt. dated 23.12.2019 ( copy enclosed) shall be required to submit EMD as per following schedule:
Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.
Ensure that your offer is as per the tendered description, drawing and specification attached with bid document.
Manufacturer's Test Certificate & Guarantee Certificate are must at time of inspection and along with supplies.
Bidders must upload (as applicable) for their offered product technical specifications, product catalogue, drawing(s), template/sample, past credential for technical scrutiny along with their offers.
This is a PAC item of M/s Elgi equipments ltd,Coimbatorel. Railway reserves the right to procure entire or bulk of the tendered quantity from M/s Elgi equipments ltd,Coimbatorel. or its authorize dealer/agents only
Authorized Agent/dealers/distributors with valid authorization from OEM/Manufacturer can also quote on behalf of OEM/Manufacturer provided the OEM/Manufacturer takes full responsibility for the quality of the material including warranty obligations and the inspection against Railway's orders carried out at the manufacturer's premises. Such tenderers must enclose with their offer a certificate of authorization from the OEM/manufacturer, as per Proforma given in Annexure-5 (Tender Specific Authorization) attached with bid document to participate in the specific electronic tender being submitted.
Check each criterion against the tender notice before you bid.
100% payment against receipt and acceptance of material by the consignee after inspection and acceptance at destination
95% payment against inspection certificate and proof of dispatch/ delivery to consignee and balance 5% after receipt and acceptance of the goods.
Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor.
The contract shall be governed by latest version (along with all correction slips) of IRS conditions of contract.
The subject tender is governed by IRS Condition of Contract, Instruction to Tenderers for Electronic Tenders and Special Conditions of Contract uploaded on the IREPS website, and other conditions incorporated in the tender documents.
Warranty Period Unless otherwise contrary conditions mentioned in drawing/specification; standard warranty period as per IRS conditions of contract e.g. 30 months from date of supply or 24 months from date of commissioning, whichever the earliest is applicable.
In case tenderers participates as an authorized agent, then the performance as required above shall be that of the principal, authorizing the agent. It may so happen that the agent has credentials of past supply for a different Principal but this will not be considered as performance for placing bulk order in case of change of Principal
The bidder should note that the Rates and other financial terms quoted in relevant columns of financial bid will only acceptable and taken for evaluation, such terms quoted anywhere else shall be ignored.
Inspection by TPI as per Annexure -II attached. Place of inspection must be mentioned.
Delivery Period offer should be within proposed delivery period.
Delivery of the material is required directly to the consignee.
Purchase Preference to MSE MSE bidders whose bids are technically suitable and quote a price within price band of L1 + 15% shall be allowed to supply a portion of the requirement by bringing down their price to L1 price, in a situation where L1 price is from other than a MSE. Such MSEs can be together ordered up to 25% of net procurable quantity.A minimum of 4% of the net procurable quantity within the 25% of quantity earmarked for MSEs will be from MSEs owned by Scheduled Caste/ Scheduled Tribe (SC/ST) Entrepreneurs. In the event of failure of such MSEs to participate in the tender process or meet tender requirements and L-1 price, 4% of procurable quantity earmarked from MSEs owned by Scheduled Caste/Scheduled Tribe (SC/ST) Entrepreneurs will be met from other MSEs. A minimum of 3% of net procurable quantity, within the 25% of procurable quantity earmarked for MSEs will be procured from women owned MSEs. For detailed tender condition in this regard please refer relevant para of e-Tender document of N F Railway for Supply Contracts (copy enclosed).
In a tender, either the authorized agent/dealer/distributor on behalf of the OEM/Manufacturer or the OEM/Manufacturer itself can bid, but both cannot bid simultaneously for the same item in the same tender. Further, against a particular tender, one OEM/Manufacturer cannot issue Tender Specific Authorization to more than one agent/dealer/distributor. If an authorized agent/dealer/distributor submits bid on behalf of the OEM/Manufacturer, the same agent/dealer/distributor shall not submit a bid on behalf of another OEM/Manufacturer in same tender for the same item/product.
Liquidated Damage (L.D): Extension of delivery period may be considered in deserving cases where genuine reasons exist. Such extensions of delivery period may be considered with liquidated damages as per IRS Conditions of Contract and Denial Clause. Railway shall recover from the contractor as agreed Liquidated Damages and not by way of penalty, a sum equivalent to 1/2% (half percent) of the price of any stores (including elements of taxes, duties, freight, etc) which the contractor has failed to deliver within the period fixed for delivery in the contract or as extended for each week or part of a week during which the delivery of such stores may be in arrears where delivery thereof is accepted after expiry of the aforesaid period, subject to a maximum of 10% (ten percent) of the value of the contract irrespective of delays, unless otherwise provided specifically in the contract.
This tender will be governed by Public Procurement [ Preference to Make in India ( MII)] revised rules as per Order of Ministry of Commerce and Industry Department for Promotion of Industry and Internal Trade circulated by Railway Board vide letter no 2020/RS(G)/779/2/Pt.I (E3322671) dated 20.08.2024 (copy enclosed) and 2020/RS(G)779/2 (E 3319159) dated 03.07.2023 (copy enclosed).
Offers of the firms suspected to have quoted in cartel are liable to be ignored for placement of order. The decision of Railway administration in this regard will be final and binding.
Firms should quote all financial terms only in the relevant columns of the Financial bid. Such terms quoted anywhere else will be ignored.
Firms should quote technical and Commercial deviation only in the relevant para which will otherwise not be considered.
Reciprocity Clause Bidders may please note that, Entities of countries which have been identified by the Nodal Ministry/Department as not allowing Indian companies to participate in their Government procurement for any item related to that Ministry/Department shall not be allowed to participate in Government procurement in India for all items related to that nodal Ministry/Department, except for the list of items published by the Ministry/Department permitting their participation.
Criteria for classification of enterprises based on investment and turnover vide Gazette Notification dated. 26-06-2020 has been issued by Ministry of Micro, Small & Medium Enterprises. The same as amended from time to time will be applicable for this tender and in case the conditions contained in above mentioned notification (as amended) contradict to any of the tender conditions mentioned elsewhere in the tender conditions contained in above notification (as amended) will prevail. Refer as RB's Letter No. 2020/RS(G)/363/1 dated 03.11.2022 (copy attached)
Wherever SD has been exempted, for any reason, and the supplier fails to supply goods as per conditions of the contract, as amended from time to time, purchaser shall have the right to levy damages from the supplier for failing to comply with the contractual conditions, not by way of penalty, an amount equal to SD amount , as would have been applicable if the contract was with a non-exempted vendor. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly.
Firms participating on the tender shall take Purchase Order in their names only, if their offer is found suitable by the purchaser. They are not expected to quote such conditions as " if the offer is found suitable, the order should be placed on M/s _______ (their agents) or similar meaning conditions.
Have you gone through the terms and conditions mentioned in the Tender Schedule, special condition of the tender for Supply Contracts of stores department (copy enclosed)? Having participated in the tender, it will be considered that you have gone through all the conditions mentioned in these documents and the same are accepted by you.
Have you agreed to supply the tendered stores at the rates quoted by you in accordance with the IRS conditions of contract and in accordance with special and other conditions specified / attached with the tender?
Have you ensured that you have not quoted/ uploaded any commercial/technical deviations/ financial term in place other than specified in the tender inquiry or otherwise the same will not be considered and will be ignored? Any contract placed after ignoring such financial/ commercial terms at the place other than the specified in tender enquiry will be binding on you?
Have you ensured that you are GST compliant and you have quoted Tax structure/ rates as per GST law?
Have you mentioned the percentage of local content and the place of addition of local content?
Have you enclosed relevant document as per latest MSME classification criteria if you have claimed exemption from EMD submission?
For offer value more than Rs. 10 cr., have you attached the certificate for percentage of local content by authorized official as per the condition mentioned in the e-Tender Document of Public procurement policy: Make In India guidelines (copy enclosed)?
Have you read the Public procurement policy Make In India ( MII ) guidelines attached to the tender and offered bid after complying the conditions mentioned therein?
Have you attached latest context specific documents (latest UDYAM registration certificate, indicating your MSE status in last three financial years or latest MSE status) at relevant location for MSE benefits; if you have claimed purchase preference as MSE firm?
For offer value less than Rs.10 Cr., have you attached self-declaration for percentage of local value addition and location of local value addition duly signed by OEM/Manufacturers as per the condition mentioned in Bid Document under commercial compliance and purchase preferences under ' Make in India' policy (copy enclosed)?
Have you read para (s) 'Conditions for Eligibility of Tenderer' carefully and attached all applicable declarations accordingly ( especially when participated as authorized agent)
Have you upload the technical specifications and Make In India ( MII ) in the letter head of OEM accordingly ( especially when participated as authorized agent)?
Have you agreed for submission of EMD/SD if you are not exempted from the same as per tender condition?
Tenderer has gone through the Tender Schedule, complete e-Tender document of N F Railway for Supply Contracts of Stores department (copy enclosed), IRS condition of contract, special condition of tender if any, checklist and undertake to abide by the bid conditions by submitting offer.
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