eProcureOpenGoods

Supply, Installation, Testing & Commissioning of X-Ray Baggage/Parcel Scanners with Operating Computer, Label Printers, Portable Hydraulic Scissor Table Platform and Fixed Ball Deck Rollers

Ministry of Railways

DRM Office , HYderabad Bhavan, SC Rly. Hyderabad

Delivers to

Secunderabad

Overview

26 facts from the tender

Ministry of Railways published this goods tender on eProcure on 8 Oct 2026, for Secunderabad. The EMD is ₹10.8 L. It closes on 2 Nov 2026, 2:30 pm IST. Tender ID 107208238 · Ref LU265563A.

Timeline

Published8 Oct 2026 · 1:26 pm
Closesin 22d 22h2 Nov 2026 · 2:30 pm

Bidding

Bid type: Open/Advertised
Contract type: Goods · Expenditure
Tender type: Open - Indigenous
Tendering section: 92
Bidding system: Single Packet
Evaluation: Itemwise/Consigneewise
Validity of offer: 120 days
Tender document cost: None
Ranking order: Lowest to Highest
Pre-bid meeting: None
Approved sources: Not restricted
MSE reservation: Not reserved
Eligible supplier class: Not restricted to Class I
Class I local content: At least 50%
Class II local content: At least 20%
MSE purchase preference: 25% of the quantity, within 15% of the lowest price
F.O.R: Destination

Buyer

Inviting authority: HYD/DIV/SOUTH CENTRAL RLY
Organisation type: Central Govt. Ministry/Department
Product category: Railway related Products
Location: Secunderabad
Portal: eProcure
Inspection agency: TPI Agency
Inviting officer: Sr.DMM/HYDHYD/DIV/SOUTH CENTRAL RLY

Important dates

Published: 8 Oct 2026, 1:26 pm IST
Closes: 2 Nov 2026, 2:30 pm IST

Declarations by the buyer

The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid
Complies with the Public Procurement (Make in India) Order 2017
The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM
Sr.DMM/HYD ( ATUL DWIVEDI )

Items & delivery

1 item

Delivery schedule

Applies to: For all items
Commencement: Within 0 Days of issue of Contract
Completion: Within 90 Days thereafter
Rate of supply: The firm shall complete supply of the equipment within 60 days from the date of release of PO and shall complete installation, commissioning and testing within 30 days thereafter. The total completion period shall be 90 days.

Item 1 PL 909000670327

Supply, Installation, Testing & Commissioning of X-Ray Baggage/Parcel Scanners with Operating Computer, Label Printers, Portable Hydraulic Scissor Table Platform and Fixed Ball Deck Rollers at Kach eguda Railway Station 2 Nos., Nizamabad Railway Station 1 No. and Kurnool City Railway Station 1 No. The work shall include supply and installation of X-Ray Baggage/Parcel Scanners complete in all respects along with Operating Computer Systems and Label Printers, supply and installation of Portable Hydraulic Scissor Table Platforms and Fixed Ball Deck Rollers for parcel handling, construction/modification of suitable basem ent/foundation for mounting of scanners, construction of RCC/Concrete structure with pallet-fixed ball deck roller platform for loading, unloading and smooth movement of parcels onto scanner conveyor systems, execution of all associated civil, electrical, cabling and allied works, integration of scanner systems with Oper ating Computers and Label Printers, testing, commissioning, successful operation and handing over of the complete integrated system at all locations. The scope also includes comprehensive onsite warranty support and provision of Comprehensive Annual Maintenance Contract (CAMC) for a period of 5 (Five) years after expiry of the warranty period, including preventive maintenance, breakdown maintenance, supply/replacement of spares, software support and ensuring satisfactory performance of the complete system during the CA MC period. Eligible Make- M/s ASTROSONIC IMAGING SYSTEM or Similar. Note - Total cost = Cost of supply, installation and commissioning of equipment + 03 years warranty + 05 years of CAMC.

Total quantity: 4 Numbers
Warranty: 36 Months after the date of delivery
Stock category: Non Stock
Inspection agency: TPI Agency

Delivery destination

Sr.DCM/HYB, SCR

Telangana

Documents

5 files

Documents to submit

Commercial-Compliance

After sales service should be provided at the place of delivery. Details of after- sales service facilities like address, telephone no., fax no. email etc.. number of Technicians, engineers with their qualifications, inventory for repair and number of equipment serviced by centre should be enclosed.
Document optional
EARNEST MONEY DEPOSIT (EMD) shall be deposited by all vendors for tenders with estimated value above Rs. 10 Lakhs subject to the applicable exemptions:
1. EMD shall normally not be called against Limited tenders with estimated value up to Rs. 25 lakhs (including single tenders, global limited tenders) and Open Tenders with estimated value upto Rs. 10 lakhs. If considered necessary, authority competent to issue tender may incorporate the condition to call for EMD even in such limited tenders, on a case to case basis.
2. MSEs irrespective of relevance of product category registered with the UDYAM (UDYAM Registration Certificate) will be exempted from payment of earnest money in terms of Rly Bd Lr. No. 2022/RS(G)/363/1 dated 21.09.2022.
3. Other Railways and Government departments in terms of Rly Bd Lr. No.2004/RS(G)/779/11 dated 24.07.2007.
4. Indian Ordnance Factories in terms of Rly Bd. Lr. No. 92/RS(G)363/1dated 08.04.1993.
5. PSUs owned by the Ministry of Railways and PSUs for the group of items that are manufactured by them in terms of Rly Bd. Lr. No. 2003/RS(G)779/5 dated 10.09.2004.
6. Vendors registered with South Central Railway for the trade group of the item tendered upto their monetary limit of registration.
7. Vendors appearing on the approved vendors list of RDSO/PUs/CORE (As available on IREPS/UVAM), subject to approval status being valid on the date of tender closing.
8. Vendors registered with Railway Board/SCR for supply of medicine, medical equipment and consumables shall be exempted from submission of EMD for these items.
9. In the tenders issued against PAC, EMD shall be mentioned in tenders as the EMD exemption is applicable for OEMs in whose favor PAC is issued but not to the authorized agent. KVIC shall be exempted from EMD for items supplied by them. Note:
  1. There shall be no exemption to such bidders from submitting EMD and SD for all tenders published during the period of time they are disqualified as per declaration signed by them.
  2. If authorized agents participate on behalf of OEM/vendors appearing on the approved vendor list of RDSO/PUs/CORE, such authorized agents can not claim EMD exemption based on its own or its OEM/Approved vendors MSE certificate.
  3. OEMs are not exempted from payment of EMD where the OEM has participated in the tender and requests to place order on their authorized agent.
  4. Offers submitted without EMD will be summarily rejected.
Document optional
Attach price list and specification with the bid.
Document optional
If you are not a MSE or a consortia of MSEs formed by NSIC, please indicate the percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprise [in percent of order value] with further breakup of MSE owned by SC/ST. [Information will be provided in percentage terms with 6 fields, Micro owned by SC, Micro owned by ST, Micro owned by Others, Small industry owned by SC, Small industry owned by ST, Small industry owned by Others].
Document optional
Failure Consequences The purchaser reserved the right to cancel the PO consequent to breach of contract under risk and cost or by levying 05% of PO value for unsupplied portion of Contract as General Damage, or forfeiture of security deposit, as deemed fit by the purchaser. The General damages can be recovered from any supply bills of the firm in Indian railways, if the firm fails to deposit within stipulated time.
Document required
Force majeure clause is applicable
Document optional

Show all 9

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.
Document optional

Technical-Compliances

The equipment shall be covered under a comprehensive onsite warranty for a period of 03 (Three) years from the date of successful installation, commissioning, and acceptance by the consignee. On completion of the warranty period, the successful bidder shall provide a Comprehensive Annual Maintenance Contract (CAMC) for a further period of 05 (Five years).The bidder shall quote the total price inclusive of the cost of the equipment, supply, installation, commissioning, 03 years comprehensive warranty, and 05 years CAMC.
Document required
Bidders shall submit a detailed price break-up along with their bid, clearly indicating the cost of
1. Equipment (including 03 years warranty),
2. Supply, Installation, Testing and Commissioning (SITC), and
3. Comprehensive Annual Maintenance Contract (CAMC) charges for 05 (five) years after the expiry of the warranty period. The above price break- up shall form part of the total quoted bid value, and the total bid price shall be inclusive of the 05-year CAMC charges.
Document optional

Eligibility

Special Eligibility Criteria

The bidder/OEM should have successfully supplied, installed and commissioned minimum 3 Nos. heavy-duty X-Ray Baggage/Cargo Scanners of tunnel dimension 1500 mm (Width) x 1800 mm (Height) or higher to Zonal Railways/Railway Production Units/ Airports/ Metro Rail Corporations/ Ports/Central or State Government Security Agencies/ Defence Establishments, or other comparable Government high-security installations, during the last three years prior to, and excluding tender opening date. A statement of past supplies shall be submitted along with the offer, indicating the purchasers name, address, email address, phone/fax number, purchase order number and date, copies of purchase orders, quantity supplied along with proof of supply, date of supply, and date of commissioning. Failure to submit the requisite documentary evidence along with the offer shall render the bid liable for summarily rejection without any further correspondence or back reference.
Document required
The bidder shall submit Performance Certificate(s) of at least 01 (Unit) number heavy-duty X-Ray Baggage/Cargo Scanners of size 1500 mm x 1800 mm or higher supplied during the last three (03) years. The machine must have worked satisfactorily for at least one year from the date of commissioning as on the original date of closing of tender. The Performance Certificate shall not be older than one year from the original date of closing of tender. Performance Certificates issued after the original date of closing of tender (in cases where tender closing date has been extended) are also acceptable, provided the machine has completed one year of satisfactory working.
Document required
In case, the tenderer participates as an authorized dealer, then the performance as required above shall be that of Principal (OEM) authorizing the agent or bidder for the same OEM. It may so happen that the agent/dealer has credentials of past supply for a different Principal/OEM, then it will not be considered as performance. For Authorised dealers, tender specific authorization from OEM has to be uploaded with bid, otherwise the offer will be summarily rejected.
Document required
The Bidder/OEM shall have an established service support infrastructure in India, preferably in Telangana, with trained and qualified service engineers capable of providing on-site support within 24 hours of receiving a service request. The bidder shall submit documentary evidence along with its offer demonstrating the availability of such service infrastructure, trained service personnel, and the capability to provide the required on-site support.
Document required
The OEM shall possess valid certifications for ISO 9001:2015, ISO 14001:2015 & ISO 27001:2022, issued by an accredited certification body. Copies of the valid certificates shall be submitted along with the bid. In case the bidder is an authorized dealer/distributor, the above certifications of the OEM shall be submitted. Failure to submit the requisite certificates shall render the bid liable for rejection.
Document required
Participating bidders are advised to carefully read the attached Specification Document in its entirety. The Specification Document attached with this tender shall be downloaded, duly signed and stamped on each page by the bidder, and uploaded along with the bid as a token of acceptance of all technical specifications and conditions. Failure to upload the duly signed and stamped Specification Document shall render the offer liable for summary rejection.
Document required

Check each criterion against the tender notice before you bid.

Commercial conditions

EMD: ₹1,076,920
Tender fee: None

Terms & conditions

32 conditions

Payment Terms

1. 70% (Payment 70% of total Cost **) - Supply, installation and commissioning of equipment in the field. Certifying Authority-Sr.DCM/HYB or DCM/HYB 2. 5% (Payment 75% of total Cost **) - End of 2nd year. Certifying Authority - Sr.DCM/HYB or DCM/HYB 3. 5% (Payment 80% of total Cost **) - End of 4th year. Certifying Authority - Sr.DCM/HYB or DCM/HYB 4. 5% (Payment 85% of total Cost **) - End of 6th year. Certifying Authority - Sr.DCM/HYB or DCM/HYB 5. 15% (Payment 100% of total Cost **) - End of 8th and last year of CAMC. Certifying Authority - Sr.DCM/HYB or DCM/HYB 6. Total cost = Cost of supply, installation and commissioning of equipment + 03 years warranty + 05 years of CAMC.

Statutory Variation Clause

Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor.

Standard Governing Conditions

The tender shall be governed in terms of IRS Conditions of Contract w.e.f September 2025 which is circulated vide Railway Board Ltr No. 2024/RS(G)/779/11 Dt: 11.09.2025 (Copy enclosed to this tender document in two parts i.e. Part 1 and Part 2), Instructions to Tenderers for e-Tenders (Copy enclosed to this tender document) and General Conditions of Tender for Supply Contract of South Central Railway (Copy enclosed to this tender document), and Special Conditions of Contract (if any) uploaded on the IREPS website, and other conditions incorporated in the tender documents. In case of conflict between Special Conditions of Contract, relevant clauses of IRS Conditions of Contract, General Conditions of Tender and Instructions to Tenderers for e-Tenders, the provisions of Special Conditions of Contract shall prevail.
GENERAL TENDER CONDITIONS The Contract shall also be governed by latest version (along with correction slips) of General Tender Conditions and Instructions to Tenderers.

Commercial-Compliance

The commercial and Technical deviations mentioned in the respective deviation columns are considered only.
Loading and unloading of the machine with good packing condition should be done by supplier at consignees location.
Each tenderer should clearly specify essential technical and commercial parameters in a transparent manner. No deviation to such Essential Technical & Commercial conditions shall be permitted to the vendors in the electronic bid form. Offers with deviations in respect of any condition for responsiveness of offer shall be declared as Ineligible for award of contract.
The Security Deposit amount for this tender shall be 5% of the value of the contract subject to Max. Rs. 50 lakhs. There shall be no exemption from submission of Security Deposit (SD )for any tender or by any tenderer except following:
1. The store contract cases of value upto Rs. 25 (Twenty-five) lakhs.
2. Other railways and government departments in terms of Railway Board Lr. No. 2004/RS(G)/779/11 dt. 24.07.2007.
3. Indian Ordnance Factories in terms of Rly Bd. Lr. No. 92/RS(G)363/1 dated 08.04.1993.
4. PSUs owned by the Ministry of Railways and PSUs for the group of items that are manufactured by them in terms of Rly Bd. Lr. No. 2003/RS(G)779/5 dated 10.09.2004.
5. Vendors registered with Railway Board/South Central Railway for the trade group of the item tendered shall be exempted from SD for orders valued upto their monetary limit of registration.
6. Vendors appearing on the approved vendors list of RDSO/PUs/CORE (As available on IREPS/UVAM), subject to approval status being valid on the date of tender closing.
7. Vendors registered with Railway Board/SCR for supply of medicine, medical equipment and consumables shall be exempted from submission of EMD for these items.
8. In the tenders issued against PAC, OEM in whose favor PAC has been issued shall be exempted from submitting SD. KVIC shall be exempted from SD for items supplied by them. Note(1): There shall be no exemption to such bidders from submitting EMD and SD for all tenders published during the period of time they are disqualified as per declaration signed by them. Note(2): Wherever SD has been exempted, for any reason, and the supplier fails to supply goods as per conditions of contract, as amended from time to time, Purchaser shall have right to levy damages from the supplier for failing to comply with the contractual conditions, not by the way of penalty, an amount equal to SD amount, as would have been applicable if the contract was with a non- exempted vendor. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly.
Firm should clearly mention make/made of the item in their bids.
Offer validity should be 120 days

Show all 32

Price Variation Clause is not applicable for this tender
MSE benefits are not applicable to authorised dealers or traders
This tender complies with public procurement policy (make in India)order 2017, revised date 16- 09-2017, issued by department of Industrial promotion and policy, Ministry of commerce, circulated vide Railway Board letter no. 2015/RS(G)/779/2/Pt.1 dated 25.09.2020.
Warranty/Guarantee As per governing specifications. If not specified in governing specifications then it will be as per IRS Condition

Other Conditions

Inspection by a nominated Third-Party Inspection (TPI) agency at the manufacturer premises and direct dispatch from the premises of the manufacturer after the material has been inspected and passed by the nominated Third-Party Inspection (TPI) agency. Firm to upload/mention full address and place of inspection.
During the warranty period, any defect or failure shall be rectified or replaced by the supplier at no cost to the Railways. The AMC period, all repair and maintenance arising from technical issues ( excluding Physical damage due to mishandling) shall be attended to by the supplier at its own cost and risk, Without any financial liability to the Railways.
The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored. [Denial of this condition not Recommended].
The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the IRS Conditions of Contract and [or] special Conditions and [or] other Conditions specified/attached with the tender.[Denial of this condition not Recommended].
Bidders are advised to go through Specification attached with the tender
Corrigendum Purchaser reserves the right to issue any corrigendum to the tender up to five days prior to the due date of opening of the tender, excluding the date of opening. Tenderers are also advised, in their own interest, to regularly check, till the opening of the tender, the website www.ireps.gov.in to see whether any such corrigendum to the tender has been issued or not and for submitting their e-bids or revising their e-bids.

Special Conditions

Offers of the firms suspected to have quoted in cartel are liable to be ignored for placement of order. The decision of Railway administration in this regard will be final and binding
Firms should quote all financial terms only in the relevant columns of the Financial bid. Such terms quoted anywhere else will be ignored.
1. All the bidders/Tenderers while quoting the rates should clearly indicate HSN Code, the rate of applicable duties and taxes included in the prices quoted by them. Any variation in tax structure/rate due to introduction of GST, shall be dealt with under Statutory Variation clause.
2. All the bidders/Tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per GST Law. All vendors should have GST Registration Number.
3. GST Act and Rules as applicable from time to time is applicable.
4. No bills will be accepted without GST registration.
5. In case the successful tenderer is not liable to be registered under CGST/GST/ UTGST/SGST ACT, the railway shall deduct the applicable GST from his/their bills under reverse charge mechanism [RCM] and deposit the same to the concerned tax authority.
In case of difference between Special tender conditions with respect to General tender conditions and instructions to tenderers, the terms of Special tender conditions will prevail
In the event of any discrepancy or conflict between the Special Tender Conditions and the specifications attached to the tender, the provisions of the Special Tender Conditions shall prevail.
The tenderers in their bids shall indicate the details of their Jurisdictional Assessing Officers (Designation, address & email id).
Note Bidders may please note that wherever IS specifications are suffixed with the phrase (latest / or latest) including those in the attachments enclosed to the tender document, the material shall be supplied strictly conforming to the latest IS specification only.
Note Bidders may please note in case of any conflict between the conditions in the tender document and that in any attached documents to the tender, the conditions given in the tender document shall supersede the others.
It should be the firm's responsibility to transport the material from consignee depot to the site for installation and commissioning. Any delay due to firms account in installation and commissioning, penalty to the extent of 5% of the PO value will be imposed as deemed fit
All bidders/ tenderers are requested to submit GSTIN registration copy along with their bid.

Technical-Compliances

It may please be noted that Point No. 83 of the Technical Specification attached with tender stands deleted.
During the warranty period, any defect or failure shall be rectified or replaced by the supplier at no cost to the railway and CAMC period all repair and maintenance arising from technical issues shall be attended by the supplier at its own cost and risk, without any financial liability to the Railway.

Bidder declarations (7)

Check List

Have you gone through the Instruction to tenderers and General Tender Conditions, etc., uploaded in IREPS by this Railway Having participated in the tender it will be considered that you have gone through all the conditions and the same are accepted by you.
Have you agreed to supply the tendered stores at the rates quoted by you in accordance with the IRS conditions of contract and in accordance with special and other conditions specified / attached with the tender.
Have you ensured that while quoting the rates, you have clearly indicated the rate of applicable duties and taxes included in the prices quoted by you.Any variation in tax structure/rate due to introduction of ST, shall be dealt with under Statutory Variation Clause
Have you ensured that you are GST compliant and your quoted tax structure / rates are as per GST Law.
Have you ensured that you have not quoted/uploaded any commercial /technical deviations/financial term in place other than specified in the tender enquiry as the same will not be considered and will be ignored. Any contract placed after ignoring such financial / commercial terms at the place other than the specified in tender enquiry will be binding on you
Please go through Tender eligibility criteria before submission of offer.
Please go through SCR Instructions to Tenderers and General Conditions of Tender on IREPS website which are applicable, before submission of offer.

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