eProcureOpenGoods

Kit of Electrical system for 1400HP DEMU/DPC

Ministry of Railways

Office of Principal Chief Materials Manager Eastern Railway, Fairlie Place Kolkata

Delivers to

Kolkata

Overview

25 facts from the tender

Ministry of Railways published this goods tender on eProcure on 8 Oct 2026, for Kolkata. No EMD is required. It closes on 30 Oct 2026, 1:30 pm IST. Tender ID 107208261 · Ref 20262195.

Timeline

Published8 Oct 2026 · 1:39 pm
Closesin 20d 2h30 Oct 2026 · 1:30 pm

Bidding

Bid type: Open/Advertised
Contract type: Goods · Expenditure
Tender type: Open - Indigenous
Tendering section: 20
Bidding system: Single Packet
Evaluation: Itemwise/Consigneewise
Validity of offer: 90 days
Tender document cost: None
Ranking order: Lowest to Highest
Pre-bid meeting: None
Approved sources: Not restricted
MSE reservation: Not reserved
Make in India: MII policy is not applicable for cases with Estimated Value is less than 5 Lacs
MSE purchase preference: 25% of the quantity, within 15% of the lowest price
F.O.R: Destination
Payment Terms: 100% AGAINST R/NOTE.

Buyer

Inviting authority: STORES/EASTERN RLY
Organisation type: Central Govt. Ministry/Department
Product category: Railway related Products
Location: Kolkata
Portal: eProcure
Inspection agency: CONSIGNEE
Inviting officer: Principal Chief Materials Manager,Eastern RailwaySTORES/EASTERN RLY

Important dates

Published: 8 Oct 2026, 1:39 pm IST
Closes: 30 Oct 2026, 1:30 pm IST

Declarations by the buyer

The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid
Complies with the Public Procurement (Make in India) Order 2017
The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM

Items & delivery

1 item

Delivery schedule

Applies to: For all items
Commencement: Within 0 Days of issue of Contract
Completion: Within 4 Months thereafter

Item 1 PL 31934183

Kit of ''Electrical system'' for 1400HP DEMU/DPC of Engine Model No.KTA-50L.Cil part No .As per attached annexure (consisting of 12 items).

Total quantity: 8 Set
Warranty: 30 Months after the date of delivery
Stock category: Stock
Inspection agency: CONSIGNEE
Quantity tolerance (±): 5 %age
Item Category: Normal
Permitted PO value variation: Max 8 lacs

Delivery destination

DIESEL SHED/JAMALPUR, ER

Bihar

Documents

3 files

Documents to submit

Commercial-Compliance

Manufactures name and brand must be mentioned with complete address. If no make is mentioned, it will be presumed that stores will be of bidder own make
Document optional
HSN Code:Please indicate HSN Code for the offered product.
Document optional
MSE preference:As per the extant Public Procurement Policy of the Government of India, Micro and Small Enterprises (MSEs) having current and valid UDYAM registration are entitled for benefits and purchase preferences extended to them. MSEs who are interested in availing themselves of these benefits must upload UDYAM registration certificate with their offer.
Document optional
1. Firms claiming to be "Class-I local supplier" on the basis of self- certification of " Local Content" are required to upload along with their offer a self-certificate of percentage of local content in the product offered.
2. Bidders to submit details of location(s) where local value addition is made. In case no details are furnished, it will be presumed that works address(es) of manufacturing in India are the location(s) of local value addition.
3. In case of offers submitted by authorized agents/representatives on behalf of manufacturers/approved vendors appearing in UVAM, the local content certificates shall be required to be provided from the manufacturer/approved vendors only. Local content certificate of authorized agent/representatives will not be considered for the intended purpose mentioned in the tender documents.
Document optional
The bidder should upload document like copies of
1. Receipt Notes/Proof of acceptance of material by consignee OR
2. Inspection Certificate with self-declaration by the bidder that supply has been accepted by consignee, etc. in support for their performance/Credentials as the case may be.
Document optional
Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.
Document optional

Eligibility

Special Eligibility Criteria

1. Bulk order will be placed on the manufacturer or its authorized agent having satisfactorily executed at least of 20 percent of total tendered quantity upto the date of tender closing against one single purchase order of Zonal Railways/PUs/CORE or any other Govt agency for the tendered item/similar item, placed during three preceding completed financial year and current financial year upto date of tender closing.
2. The onus of submission of requisite past performance documents such as
  1. Receipt Notes/Proof of acceptance of material by consignee OR
  2. Inspection Certificate with self-declaration by the bidder that supply has been accepted by consignee, lies with the bidder. Purchase Order is not considered as performance. In case the tenderers do not submit the requisite documents as detailed above along with their offer, the tender will be decided on the basis of their past supply performance on IREPS, if any.
3. In case bidder participates as an authorized agent, then the performance as required above shall be that of Principal authorizing the agent. It may so happen that the agent has credentials of past supply for a different Principal but this will not be considered as performance for placing bulk order in case of change of Principal (Reference Clause 16.4 of GTC of Eastern Railway)
Document optional
Dealers/Agent quoting on behalf of OEM must submit tender specific authorization from the OEM along with their offer, failing which their offer will be summarily rejected.
Document optional

Preferences & relaxations

EMD exemption

Check each criterion against the tender notice before you bid.

Commercial conditions

EMD: Not required
Tender fee: None

Terms & conditions

17 conditions

Statutory Variation Clause

Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor.

Standard Governing Conditions

The contract shall be governed by latest version (along with all correction slips) of IRS Conditions of Contract, Eastern Railway General tender condition of Stores Department and all other terms and conditions incorporated in the tender documents.

General Instructions

FOR terms:Ranking of offers will be arrived on FOR Destination basis only. Delivery is to be made on FOR Destination basis only. Offers without compliance of this clause will be summarily rejected. Destination is DYCMM/ER/KPA.
GST:
1. It shall be the responsibility of the Bidders to quote correct HSN Number and corresponding GST Rate,
2. The offer shall be evaluated based on the GST rate quoted by each bidder and same will be used for determining the inter-se-ranking. While submitting offer, it shall be the responsibility of the Bidder to ensure that they quote correct GST rate and HSN number,
3. Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate if quoted by the bidder,
4. Wherever the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase Order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the purchase order or billed,
5. Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax billed as per invoice to match the all inclusive price as mentioned in the purchase order,
6. Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.
In case of any change in statutory tax regime after date of closing of a tender, all the offers shall be evaluated as per tax regime as applicable on the date of closing of tender only.
Technical and Commercial Deviations, if any, must be quoted in relevant column specified in the NIT. Any deviation in offer quoted anywhere else in the tender / uploaded documents, shall be ignored and contract placed after ignoring such deviations will be binding on the firm.
Wherever SD has been exempted, for any reason, and the supplier fails to supply goods as per conditions of the contract, as amended from time to time, purchaser shall have the right levy damages from the supplier for failing to comply with the contractual conditions, not by way of penalty, an amount equal to SD amount, as would have been applicable if the contract was with a non-exempted vendor. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly.
The specifications or amendments as existing on date of tender closure will be applicable.

Other Conditions

Inspection by Consignee if PO value is less than Rs. 5 Lakhs. Inspection by Third Party is applicable if PO value is Rs. 5 Lakh and above. No deviation in inspection is acceptable Tenderer to refer Clause 7.0 of ER General Tender Condition.
All other terms and condition as per IRS condition of contract and Eastern Railways Stores General Tender Conditions

Show all 17

Special Conditions

Earnest Money Deposit (EMD) and Security Deposit (SD) will be applicable as per clauses 8.0 and 9.0 respectively of Section-1: Instructions to Tenderers for e- Tender, of ER General Tender Conditions.
The guarantee/warranty will be as per Specification mentioned in Item Description of the tender. If guarantee/warranty is not mentioned in the specification, same shall be as per IRS conditions. Please refer to Clause 20.0 Section - 2 of ER general tender conditions for details.
Marking Clause Marking of material will be as per clause 8.0 Section - 2 of ER General tender Conditions.
This item is used in Rolling stock such as LOCOMOTIVE/EMU/MEMU/DEMU etc.
Force Majeure Clause will be applicable as per clause no.11.0 of General Tender Condition(Section-2) of Eastern Railways Stores Department.
Handling of rejection of pre-inspected item and warranty rejections clause will be applicable as per clause no.7.1 of General Tender Condition(Section-2) of Eastern Railways Stores Department w.e.f JAN 26
Stores are to be free delivered to the Consignee , ER. For details on terms of delivery please refer to clause 15.0, Section - 2 of General Tender Conditions.

Bidder declarations (7)

Check List

In case of authorized dealers, have you upload tender specific authorization along with offer ?
Have you attached UDYAM registration certificate for MSE if you claimed purchase preference as MSE firm ?
Have you uploaded performance document like copies of Receipt Notes, Inspection Certificates etc ?
Have you indicated the percentage of Local Content in the relevant column ?
Have you kept your offer validity as per "Condition for Responsiveness of Offer" ?
Have you indicated the HSN code of your offered product ?
Have you mentioned MAKE/BRAND of OEM ?

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Tender notice (PDF)