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• In case of offers submitted by authorized agent/representative on behalf of manufacturers/OEM, the local content certificate shall be required to be provided from the manufactures/OEM only. Local content certificate of authorized agent/representatives will not be considered for the intended purpose mentioned in the tender documents.

  Document optional

• An Indian Agent quoting in INR on behalf of a foreign Principal /OEM s h o u l d submit a copy of Invoice/Proforma Invoice from OEM along with their offer as well as should undertake to furnish all import documents in terms of Clause 25.4 of Section II of "CLW Bid Document 2026".

  Document optional

• Bidders to submit details of location(s) where local value addition is made as per Clause 14.1.1,7(a) of Section I of "CLW Bid Document 2026". In case no details are furnished, it will be presumed that works address(es) of manufacturing in India are the location(s) of local value addition.

  Document optional

• All bidders shall confirm declaration as below in compliance of restrictions under Rule 144 (xi) of GFR-2017 and as per Clause 30(1) & (2) of Section II of "CLW Bid Document 2026" :-

  1. I have read the clause regarding restrictions on procurement from a bidder of country which shares a land border with India.
  2. I certify that this bidder is not from such a country or, if from such a country, has been registered with the competent authority.
  3. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. (Where applicable, evidence of valid registration by the competent authority is attached). If the bidder fails to give such declaration, as above, then it will be presumed that the contents of above declaration have been read and unconditionally agreed and accepted by he tenderer. If any tenderer is not agreeable to this declaration they have o categorically mention about the disagreement in Techno Commercial Deviation.
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• Vendors claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises [MSEs] must necessarily upload relevant documents with their offer in terms of Clause 13.0 of Section I of "CLW Bid Document 2026". As per Clause 13.1 of Section I of "CLW Bid Document 2026", the extant Public Procurement Policy of the Government of India, Micro and Small Enterprises (MSEs) having current and valid UDYAM registration are entitled for benefits and purchase preferences extended to them. MSEs who are interested in availing themselves of these benefits must upload UDYAM registration certificate with their offer.

  Document optional

• The tenderers in their bids shall indicate the details of their jurisdictional assessing officers (Designation, Address & E-mail ID).

  Document optional

• Please enter the percentage of local content in the material being offered.Please enter 0 for fully imported items, and 100 for fully indigenous items.

  Document optional

• The tenderers shall submit a copy of certificate stating that all their statements/ documents submitted along with bid are true and factual. Standard format of certificate to be submitted by the bidder is enclosed as Annexure-B. Non Submission of above certificate by the bidder shall result in summary rejection of his/ their bid. It shall be mandatorily incumbent upon the tenderer to identify, state and submit the supporting documents duly self- attested/ digitally signed by which they/ he is qualifying the Qualifying Criteria mentioned in the Tender Document.

  Document required

• Earnest Money Deposit Earnest Money Deposit (EMD) shall be as per Clause 6.0 of Section-1 of "CLW Bid Document 2026". EMD is compulsory and offers without EMD, except those exempted, will be summarily rejected. Vendors seeking exemption from payment of EMD shall have to attach scanned copy of requisite document along with offer in support of their claim for exemption, ailing which offer will not be considered eligible for exemption from EMD. Interms of Clause 6.1.1 (i), bidders availing exemption from submission of EMD shall confirm "Bid Securing Declaration" as below: - "1/We certify that my/our offer is eligible for exemption from submission of bid security/Earnest Money Deposit, in terms of the tender conditions. In case my/our claim to exemption from submission of bid security/Earnest Money Deposit is not found valid as per terms of the tender, 1/we understand and accept that Railways has unquestionable right to summarily reject my bid and my offer shall not be considered for ordering. Further, 1/we hereby understand and accept that if 1/we withdraw or modify my/our bids during he period of validity, or if 1/we are awarded the contract and on being called upon to submit the performance security/Security Deposit, fail to submit he performance security/Security Deposit before the deadline defined in he request for bid document/Notice Inviting Tender, 1/we shall be debarred from exemption of submitting Bid Security/Earnest Money Deposit and performance security/Security Deposit for a period of 6 {six) months, from he date 1/we are declared suspended disqualified from exemption from submission of EMD/SD, for all tenders for procurement of goods issued by any unit of Indian Railways published during this period ".

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• SECURITY DEPOSIT Bidders must agree to furnish SECURITY DEPOSIT as applicable as per Clause 13.0 of Section-11 of "CLW Bid Document 2026" failing which their offers will be summarily rejected. Bidders (except approved vendors for tendered item I items as mentioned in the eligibility criteria for bulk order} claiming exemption from paying SD must upload requisite document towards such claim, along with the offer.

  Document optional

• Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items.

  Document optional

The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Other Conditions

• Inspection to be done by the CLW's Inspection Wing at firm-s/ OEMs premises before despatch or as per acceptance.

• Inspection to be done by the CLW's Inspection Wing at firms/OEMs premises before despatch or as per acceptance.

• The Government has issued Public Procurement (Preference to Make in India), Order 2017 to promote manufacturing and production of Goods and Services in India and this order is applicable as per Railway Board letter no 2015/RS/G/779/5 dated 03-08-2017 subsequently amended from time to time. The minimum local content shall be 50% for availing purchase preference. Bidders are advised to go the through the order/policy for details provisions/conditions of order. Requisite documents to be attached in support of their claim.

• Materials required is/are as per BIS Specn.

Special Conditions

• Firms to ensure that their offer is as per tendered Drawing/Specification and may obtain copy of Drg./Specn, if required, from the Office of the Principal Chief Material Manager, Chittaranjan Locomotive Works, Chittaranjan /Howrah.

• All new vendors are required to undergo the process of "capacity cum capability assessment" by D&D/CLW/CRJ before release of Dev Orders.New vendors may submit online application for capacity assessment directly on IREPS portal.

• Technical and Commercial Deviations, if any, must be quoted in relevant column specified while submitting the bid. Any deviation in offer quoted anywhere else in the tender or in uploaded documents, shall be ignored and contract shall be placed after ignoring such deviations, which will be binding on the firm.

• Wherever SD has been exempted, for any reason, and the supplier fails to supply goods as per conditions of the contract, as amended from time to time, purchaser shall have the right to levy damages on the supplier for failing to comply with the contractual conditions, not by way of penalty, an amount equal to SD amount, as would have been applicable if the contract was with a non-exempted vendor. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly.

• Criteria for classification of enterprises based on investment and turnover vide Gazette Notification dated 26.06.2020, as amended time to time,issued by Ministry of Micro, Small and Medium Enterprises is applicable in the tender. In case, conditions contained in the above notification contradict with any of the tender conditions, conditions contained in the above notification, as amended, shall prevail.

• Reciprocity Clause Entities of countries which have been identified by the Nodal Ministry/Department as not allowing Indian companies to participate in their Government procurement for any item related to that Ministry/Department shall not be allowed to participate in Government procurement in India for all items related to that nodal Ministry/Department, except for the list of items published by the Ministry/Department permitting their participation. The term entity of a country shall have the same meaning as in the FDI policy of DPIIT as amended from time to time.