eProcureOpenGoods

WOOD BASED IMPREGNATED COMPRESSED LAMINATED SHEET SIZE: 12 x 851 x 3070 MM (PLAIN BOARD)

Ministry of Railways

Furnishing Division Integral Coach Factory Chennai

Delivers to

Chennai

Overview

25 facts from the tender

Ministry of Railways published this goods tender on eProcure on 8 Oct 2026, for Chennai. No EMD is required. It closes on 13 Oct 2026, 12:00 pm IST. Tender ID 107208491 · Ref 07263233.

Timeline

Published8 Oct 2026 · 5:51 pm
Closesin 3d 2h13 Oct 2026 · 12:00 pm

Bidding

Bid type: Limited
Contract type: Goods · Expenditure
Tender type: Limited - Indigenous
Tendering section: P7
Bidding system: Single Packet
Evaluation: Itemwise/Consigneewise
Validity of offer: 45 days
Tender document cost: None
Ranking order: Lowest to Highest
Pre-bid meeting: None
Approved sources: Required · ICF
MSE reservation: Not reserved
Eligible supplier class: Class I suppliers only
Class I local content: At least 50%
MSE purchase preference: 25% of the quantity, within 15% of the lowest price
F.O.R: Destination

Buyer

Inviting authority: STORES/FUR/ICF
Organisation type: Central Govt. Ministry/Department
Product category: Railway related Products
Location: Chennai
Portal: eProcure
Inspection agency: TPI Agency
Inviting officer: PCMMSTORES/FUR/ICF

Important dates

Published: 8 Oct 2026, 5:51 pm IST
Closes: 13 Oct 2026, 12:00 pm IST

Declarations by the buyer

The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid
Complies with the Public Procurement (Make in India) Order 2017
The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM

Items & delivery

1 item

Delivery schedule

Applies to: For all items
Completion: Within 60 Days
Rate of supply: However ICF reserves the right to modify the delivery period based on production needs/urgency. NOTE: The successful bidder shall collect free supply item as per stipulated terms and conditions and make a final product at firm's premises and then in terms of PO, supply shall be effected. So, bidders to read all terms carefully and quote accordingly. Deviation in this regard is not acceptable.

Item 1 PL 33530348

WOOD BASED IMPREGNATED COMPRESSED LAMINATED SHEET SIZE: 12 x 851 x 3070 M M (PLAIN BOARD) TO RDSO SPECN.C-9407, TYPE-II, REV-4.

Total quantity: 1,019 Numbers
Warranty: 30 Months after the date of delivery
Stock category: Stock
Approving agency: ICF
Inspection agency: TPI Agency
Quantity tolerance (±): 5 %age
Item Category: Normal
Permitted PO value variation: Max 8 lacs

Delivery destination

FURNISHING DEPOT/ICF,Chennai, ICF

Tamil Nadu

UVAM item reference

( Item Id :- 2300161 - WOOD BASED IMPREGNATED COMPRESSED LAMINATES FOR USE IN RAILWAY COACHES , Sub Item Id:-2300161001 - WOOD BASED IMPREGNATED COMPRESSED LAMINATES FOR USE IN RAILWAY COACHES [RDSO Spec C 9407 Rev. 03] )

Documents

3 files

Documents to submit

Commercial-Compliance

Public Procurement (Preference to Make in India)policy is applicable as per Clause 16 of Section-I of ICF Bid Document The procurement shall be done in accordance with the extant instruction of DPIIT (Department of Promotion of Industry and Internal Trade) for Make in India policy.
Document optional
1. In case of MSE firm willing to claim the benefits under Public Procurement Policy (Preference to MSE) order 2012, the firm should upload with their offer, the proof of their being MSE registered with the agency mentioned in clause 13.1 of section-I of ICF Bid document, failing which such offers will not be liable for consideration of benefits detailed in para 13.3 of section-I of ICF Bid document.
2. As per Gazette notification no. S.O.4926(E) dated 18.10.2022 amending notification no. S.O.2119(E) dated 26.06.2020 circulated vide Railway Board letter no. 2020/RS(G)/363/1 dated 03.11.2022 regarding re- classification of enterprises and Udyam registration, In case of an upward change in terms of plant and machinery or equipment or turnover or both, and consequent reclassification, an enterprise shall continue to avail of all non-tax benefits of the category it was in before the re-classification, for a period of three years from the date of such upward change. In such cases, the tenderer claiming such benefits shall submit necessary documentary evidence along with offer.
3. Tenderers shall upload Udyam Registration detail showing that the enterprise is owned by Scheduled Castes (SC)/ Scheduled Tribes (ST)/ women entrepreneurs to claim the benefit under this subclassification.
Document optional
The bidders should quote the applicable HSN codes and it is the responsibility of the tenderer to quote the correct HSN code and upload the document.
Document required
Please submit the details of the location at which the local value addition is being made.
Document required
The tenderers shall indicate the details of their Jurisdictional Assessing Officers (Designation, address & email id) for GST.
Document optional
Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.
Document optional

Show all 9

Technical-Compliances

place of inspection : Tenderer to indicate the address and place of inspection for TPI.
Document required
Tenderers are advised to go through all the clauses of this document, ICF Bid Document and other documents attached and submit necessary documents, certificates, attachments, etc. along with the offer to establish their credentials in support of their claim. If required, clarifications will be sought only on the documents submitted and no additional documents shall be entertained post tender opening.
Document optional
special condition : PACKING CONDITION: The supplier has to ensure the safe transit and delivery of material upto consignee by adopting suitable packing mode of transport and handling by following below mentioned packing instructions:
1. Use side-open trucks or trailers, which allow forklift access from the side for faster and safer unloading.
2. Provide proper spacing between each plywood lot or pallet-based stacking to enable forklifts usage.
3. Avoid mixed stacking (vertical + horizontal), which damages the sheets and limits safe access.
4. When using open trucks or trailers, ensure the plywood is fully covered with waterproof tarpaulin or protective sheeting to prevent it from getting drenched during transit or exposure to rain.
Document optional

Eligibility

Special Eligibility Criteria

Approved vendors in ICF vendor directory, ICF Item ID 2300161 (Both Sub Item ID: 2300161001, & Sub Item ID: 2300161002) for the tendered item. b) For Development Order: Developmental vendors in ICF vendor directory , ICF Item ID: 2300161 (Both Sub Item ID: 2300161001, & Sub Item ID: 2300161002) for the tendered item.
Document required
As per Public procurement (Preference to Make in India) order 2017, as amended, tendered item is to be procured from Class-I Local Suppliers only and the vendors who do not qualify to be Class-I Local Suppliers should not quote in the tender as their offers shall not be considered for any ordering.
Document optional

Preferences & relaxations

EMD exemption

Check each criterion against the tender notice before you bid.

Commercial conditions

EMD: Not required
Tender fee: None

Terms & conditions

17 conditions

Payment Terms

100% payment against receipt, inspection and acceptance of material by the consignee at destination

Option Clause

Purchaser shall be entitled to increase the ordered quantity by 30 percent anytime during the currency of the contract such that the contractor has reasonable time/ notice for executing such increase. The increase in quantity with respect to the tender quantity can be done even at the time of ordering and the tenderer shall be bound to accept the quantity so ordered on the basis of his original offer. The purchaser shall be entitled to exercise plus 30 percent option in one or more than one instalment as long as the total variation in quantity does not exceed the limit of 30 percent of ordered quantity. For detail please refer Clause 17.0 of Section-II of ICF Tender Document.

Standard Governing Conditions

Unless modified, applicable as detailed in this tender document and in ICF Bid Document, special conditions/annexures attached with the tender document (if any), and conditions mentioned in technical specification/STR/Drawings uploaded along with this tender. For contracts, IRS conditions of contract wherever specifically not modified in the above said documents shall apply.

Commercial-Compliance

Goods & Services Tax (GST) Will be applicable as per Clause 2.0 and all sub clauses of Section-II of ICF Bid Document
Passing the benefits of ITC I hereby confirm following: We hereby declare that in quoting the above price, we have taken into account the full effect of Input Tax Credit available under GST. We, further agree to pass on any financial gain/benefit as may become available in future in respect of all the input tax credit on the date of supply by way of reduction in price and advise the purchaser accordingly. We also undertake that we are aware of the provisions of section 171 of the CGST Act and consequences thereof if we fail to comply with the same.
It will be presumed that the firms who have submitted the e-bid have gone through and accepted all the terms and conditions of tender, until and unless firms specify the deviations from those conditions and so indicated specifically, under the headings - Technical Deviation Statement and commercial Deviation Statements . And if space available is not adequate, tenderers can upload a Statement of Deviations and a reference of uploaded deviation statement shall be given in Technical or Commercial Deviation Statement. If there is any contradiction between any techno commercial terms and conditions quoted in e-offer and documents attached along with the e-offer, the terms & conditions quoted in e-offer will prevail over that of quoted in attached documents. Tenderers in their own interest are advised not to quote any techno commercial terms & conditions in attached documents.
SVC Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account. Only such variation shall be admissible which takes place after the tender opening date. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of miss classification by the supplier/ contractor.

General Instructions

Standard Force Majeure Clause will be applicable.
Material to be supplied at DY.CMM/FD ICF

Other Conditions

By TPI agency Tenderers to refer Annexure for special conditions for Thired party Inspection. Purchaser reserves the right to change the inspection agency or to accept the material based on WTC at post contract stage, in case of extreme emergencies/urgencies

Show all 17

Special Conditions

Quantity splitting clause Applicable as per Clause 11.2 section-II of ICF Bid Document regarding Splitting criteria.
No manual submission of documents is permitted. Tenderers shall upload all the documents related to financial bid and techno-commercial bid in IREPS portal only.
Tenders to refer the list of mandatory and optional certificates to be submitted along with the offer as per ICF Bid documents.
The minimum local content for the local supplier of the tendered item to b e categorised a s Class-I local supplier shall be 50%.
Purchaser reserves the right to change the inspection agency or to accept the material based on WTC at post contract stage, in case of extreme emergencies/urgencies.
Packing condition Clause 4.11 of IRS conditions of contract 2025
ICF is having a vendor rating system for all suppliers based on their past delivery performance and quality performance. Purchaser reserves the right to use this vendor rating system for deciding the qualification of the tenderer, as well as the quantity to be placed on the tenderer. Hence, suppliers are advised to maintain their delivery and quality performances as per the contractual conditions to have satisfactory vendor rating.

Bidder declarations (15)

Check List

In case of indigenous bidders, whether you are Large scale Industry or consortia of MSEs formed by NSIC, if yes, have you indicated quantum of sub contracts given to Micro and Small Enterprises (in percent of order value)?
Have you confirmed for compliance of Public Procurement orders of Department of Expenditure regarding countries sharing land border with India?
Have you furnished the statement of Equipment & Quality Control?
Have you furnished tender specific letter of authority (if manufacturer has not quoted directly) to bid on behalf of manufacturer as per Annexure-II of ICF bid document.
Have you kept your offer valid for the validity period as mentioned in NIT header?
Have you submitted the details of location(s) at which local value addition is made/proposed?
Have you submitted self-declaration with respect to non-debarment under any provisions of DPIIT rules?
Have you submitted translated copy into English, for all documents in language other than English and all such documents should be signed by the authorised translator and notarized in India?
Have you submitted declaration for passing on the input tax credit as per para 2.8 and 2.9 of section-II of ICF Bid Document
Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers?
Have you submitted latest Udhyam Certificate?

Undertakings

I/We have gone through the all clauses of this tender document and other documents such as ICF Bid document, special condition of tenders, checklist and technical specification uploaded along with this tender. It is understood that the tenderer submitting their offer is fully aware of all the clauses of the above said documents and undertake to abide by submitting this offer.
The eligibility for a bidder from a country which shares a land border with India to participate in the tender shall be as per Public Procurement Orders of Ministry of Finance, Department of Expenditure. Please refer Clause 9.8 (sub clause 9.8.1 to 9.8.10) Section-I of ICF Bid Document. In this regards I certify that: I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India and on sub- contracting to contractors from such countries: I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority and will not sub-contract any work to a contractor from such countries unless such contractor is registered with competent authority (If applicable, evidence of valid registration by the Competent Authority shall be attached). I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. Note:
1. If no valid registration by the Competent Authority is enclosed, then it will be presumed that bidder is not from such a country.
2. If a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law.
The definition of cartel would be as per The Competition Act 2002 (12 of 2003). I/We declare that I/We are not a part of cartel with other vendors and have offered competitive rates in the tenders. In the event of my/our offer suspected to be of collusive bidding and cartel formation, I/We understand that purchaser reserves the right to summarily reject the offer and to ban my/our firm from dealing with Railway. In the event of my/our offer confirming to any aspect of the definition of Cartel , I/We understand that the purchaser reserves the right to refer the matter to the Competition Commission of India (CCI), which is a statutory body constituted under this Act, for providing necessary relief to the purchaser who represent Central Government Organization serving the public. In addition, I/We are aware of the Chapter VI of the Act, which deals with penalties. I/We understand that this will be in addition to other rights and remedies available to the Railway Administration under the Contract and the Law of the land.
I/We have carefully gone through clause 29.0 to 31.1 of Section II of BID Document pertaining to Code of integrity, Misdemeanor and penalties. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest [Para 29(e)],anticompetitive practices [Para 29(c)] and obligation to proactive disclosures [Para 30]. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage.

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