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SET OF HARDWARE FOR GEAR CASE CONSISTING OF 09 ITEMS IN 648 ITEMS IN SET AS PER CLW S DRG. NO. 1209-01.111-004 ( ALT.- 05 OR LATEST ) ( REF.- 3 OF CLW S DRG. NO. 1209-01.111-001 OR LATEST ) ( DETAILS…

Ministry of Railways

Office of the SMM ELS, Bondamunda Rourkela

Delivers to

Kolkata

Overview

24 facts from the tender

Ministry of Railways published this goods tender on eProcure on 8 Oct 2026, for Kolkata. No EMD is required. It closes on 16 Oct 2026, 2:00 pm IST. Tender ID 107208534 · Ref EA261129.

Timeline

Published8 Oct 2026 · 3:56 pm
Closesin 6d 4h16 Oct 2026 · 2:00 pm

Bidding

Bid type: Open/Advertised
Contract type: Goods · Expenditure
Tender type: Open - Indigenous
Tendering section: EA
Bidding system: Single Packet
Evaluation: Itemwise/Consigneewise
Validity of offer: 90 days
Tender document cost: None
Ranking order: Lowest to Highest
Pre-bid meeting: None
Approved sources: Required · CLW
MSE reservation: Not reserved
Make in India: MII policy is not applicable for cases with Estimated Value is less than 5 Lacs
MSE purchase preference: 25% of the quantity, within 15% of the lowest price
F.O.R: Destination

Buyer

Inviting authority: ELSS/BNDM/SOUTH EASTERN RLY
Organisation type: Central Govt. Ministry/Department
Product category: Railway related Products
Location: Kolkata
Portal: eProcure
Inspection agency: CONSIGNEE
Inviting officer: AMM/ELS/BNDMELSS/BNDM/SOUTH EASTERN RLY

Important dates

Published: 8 Oct 2026, 3:56 pm IST
Closes: 16 Oct 2026, 2:00 pm IST

Declarations by the buyer

The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid
Complies with the Public Procurement (Make in India) Order 2017
The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM

Items & delivery

1 item

Delivery schedule

Applies to: For all items
Commencement: Within 0 Days of issue of Contract
Completion: Within 15 Days thereafter

Item 1 PL 73851164

SET OF HARDWARE FOR GEAR CASE CONSISTING OF 09 ITEMS IN 648 ITEMS IN SET AS PER CLW'S DRG. NO. 1209-01.111-004 ( ALT.- 05 OR LATEST ) ( REF.- 3 OF CLW'S DRG. NO. 1209-01.111-001 OR LATEST ) ( DETAILS OF ITEMS AS PER ANNEXURE ENCLOSED ).

Total quantity: 10 Set
Warranty: 30 Months after the date of delivery
Stock category: Stock
Approving agency: CLW
Inspection agency: CONSIGNEE

Delivery destination

Electric Loco Shed Stores/BNDM, SER

Odisha

UVAM item reference

( Item Id :- 2100143 - Standard Hardware (MS) )

Documents

4 files

Documents to submit

Commercial-Compliance

Bidders should confirm following certificate for Compliance
1. I have read the clause Sr. No. 32 of GCC attached with the tender regarding restrictions on procurement from a bidder of a country which shares a land border with India and on sub- contracting to contractors from such countries.
2. I certify that this bidder is not from such a country and will not subcontract any work to a contractor from such countries unless such contractor is registered with the Competent Authority. I also certify that this bidder will not offer any products/services of entity from such countries unless such entity is registered with the Competent Authority.
3. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered.
4. I hereby acknowledge that in the event of acceptance of my bid on above certificate and if the certificate is found to be false at any stage, the false certificate would be a ground for immediate termination of contract and further legal action in accordance with the Law. (Bidders confirming this certificate for Compliance shall select Yes in the Complied column. However, in case you dont confirm above certificate for Compliance, select NO in the complied column. In such cases you are required to submit the certificate for Compliance as per Part B of Annexure8 of GCC attached with the tender along- with their Bid/Offer.)
Document optional
Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.
Document optional

Eligibility

Special Eligibility Criteria

Bulk/Full quantity of this tender is restricted to be procured from CLW approved sources only [CLW Item ID: 2100143]. Para No.2.5.1 of GCC attached may be referred for full details.
The Authorised dealers must upload tender specific authorization in proper format preferably as per Annexure-4 of GCC attached with the tender failing of which their offer will not be considered as valid offer and summarily be rejected. No back reference will be entertained

Preferences & relaxations

EMD exemption

Check each criterion against the tender notice before you bid.

Commercial conditions

EMD: Not required
Tender fee: None

Terms & conditions

22 conditions

Payment Terms

100% payment against receipt, inspection and acceptance of material by the consignee at destination.

Statutory Variation Clause

is applicable during the original Currency of Contract subject to production of documentary evidence as per para 8.1 of GCC attached.

Standard Governing Conditions

The contract shall be governed by the latest version [along with all correction slips] of IRS conditions of contract and all other terms and conditions incorporated in the tender documents.
General Conditions of Contract The contract shall be governed by latest version (along with all correction slips) of General Conditions of Contract (Hereafter called GCC), all other terms and conditions incorporated in the tender documents.

Commercial-Compliance

FOR Destination.
Bidders are reminded to carefully go through IRS conditions of contract (included and uploaded along with the bid document) particularly those pertaining to Code of Integrity, Misdemeanor and penal measures.If two or more bidders are found to be sister concerns or affiliates (having common partner/director/promoter/owner/holding company decision control etc.) the offers of all such sister concerns are liable to be rejected as per relevant provisions of IRS terms and condition."
Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

General Instructions

As time is the essence of contract, the tenderers are to note the Railway required delivery schedule given in tender schedule & quote accordingly. If the firm quotes too late delivery period as compared to railway delivery period specified in tender schedule their offer may be considered commercially unresponsive and may be liable to be ignore
Firm should quote for direct dispatch to destination on door delivery basis. Otherwise the offer may be liable to be ignore

Other Conditions

Inspection by TPI (Third Party Inspection) agencies at OEM premises before dispatch of materials. (If Bid value Greater than 5 Lakhs then Inspection will always done by TPI Agency (Third Party Inspection) other wise Consignee if Bid value below 5 Lakhs). Offer with inspection by any specific inspecting authority is not acceptable. Such offers will be summarily rejected without any back reference.

Show all 22

Earnest Money and Security Deposit are applicable as per para 5 and 6 respectively of GCC attached with this Tender. Tenderer to read these Paras carefully.
MSEs who are interested in availing themselves of the MSE benefits (notified by the govt. of India and as stipulated in GCC of Supply Contracts Para 3.0 or any other paragraphs) will enclose with their offer the copy of UDYAM Registration Certificate ONLY. The MSE benefits shall not be granted based on any other document/certification as mentioned in the GCC enclosed.
Firm should submit PERFORMANCE STATEMENT preferably as per PROFORMA in Annexure- 2 of GCC attached
Firm should mention detailed address of the place of inspection
Firm to mention HSN Code & GSTIN No. of the tendered item.
Technical deviation, if any should be clearly mentioned.

Special Conditions

Public procurement (Preference to Make in India) is applicable as per para 29.0 (29.1 to 29.4) of GCC attached.
Delivery by Road is preferable.
GST will be applicable as as per para 8.0 of GCC attached with the tender.
Bidders may please note that Entities of countries which have been identified by the Nodal Ministry/Department as not allowing Indian companies to participate in their Government procurement for any item related to that Ministry/Department shall not be allowed to participate in Government procurement in India for all items related to that nodal Ministry/Department, except for the list of items published by the Ministry/Department permitting their participation. The term entity of a country shall have the same meaning as in the FDI policy of DPIIT as amended from time to time.
Vendor Directory as available in UVAM only shall be considered as valid directories for all purposes by all stakeholders. Vendor Directories being maintained in other forms(manual or online), if any, shall not be valid
Bidders must indicate their offered Make/Brand in the remarks column. Bids having no mention of Make/Brand, vague, nonexistent or irrelevant mention of make like 0, ANY INDIAN MAKE, AS PER TENDER etc, will be considered as commercially unresponsive and is liable to be ignored.

Bidder declarations (4)

Check List

Have you mentioned the complete address of the work premises of the OEM where Third Party Inspection (TPI) inspection will be carried out before dispatch of the material?

Undertakings

I/ We agree to supply tendered stores in accordance with the IRS conditions of contract with all other conditions specified in the tender.
I/We also confirm that Rates and other financial terms quoted in relevant column of financial bid will only be ruling terms for acceptance. Such terms quoted anywhere else should be ignored. [Denial of this condition not recommended].
Tenderer Must Quote For The Tender Quantity . Offer Received For Part Quantity Will Be Summarily Ignored.

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Tender notice (PDF)