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Grease for Traction Motor Roller Suspension Bearing. Specification: Approved Lubricants for HHP(EMD) Locomotives, S. No. 6, of RDSO S Maintenance Instruction No MP.MI-15, Revision-13, May-2023, EXXON…

Ministry of Railways

GSD S.E.Rly Kharagpur

Delivers to

Kolkata

Overview

25 facts from the tender

Ministry of Railways published this goods tender on eProcure on 8 Oct 2026, for Kolkata. No EMD is required. It closes on 27 Oct 2026, 2:00 pm IST. Tender ID 107208608 · Ref OE261481.

Timeline

  1. Published8 Oct 2026 · 4:27 pm

Bidding

Bid type
Open/Advertised
Contract type
Goods · Expenditure
Tender type
Open - Indigenous
Tendering section
OE
Bidding system
Single Packet
Evaluation
Itemwise/Consigneewise
Validity of offer
90 days
Tender document cost
None
Ranking order
Lowest to Highest
Pre-bid meeting
None
Approved sources
Not restricted
MSE reservation
Not reserved
Make in India
MII policy is not applicable for cases with Estimated Value is less than 5 Lacs
MSE purchase preference
25% of the quantity, within 15% of the lowest price
F.O.R
Destination
Payment Terms
100% payment against Receipt Note.

Buyer

Inviting authority
WELS/KGP/SOUTH EASTERN RLY
Organisation type
Central Govt. Ministry/Department
Product category
Railway related Products
Location
Kolkata
Portal
eProcure
Inspection agency
CONSIGNEE
Inviting officer
AMM/WS/KGPWELS/KGP/SOUTH EASTERN RLY

Important dates

Published
8 Oct 2026, 4:27 pm IST
Closes
27 Oct 2026, 2:00 pm IST

Declarations by the buyer

  • The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid
  • Complies with the Public Procurement (Make in India) Order 2017
  • The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM

Items & delivery

1 item

Delivery schedule

Applies to
For all items
Commencement
Within 0 Days of issue of Contract
Completion
Within 20 Days thereafter

Item 1 PL 80036028

Grease for Traction Motor Roller Suspension Bearing. Specification: Approved Lubricants for HHP(EMD) Locomotives, S. No. 6, of RDSO'S Maintenance Instruction No MP.MI-15, Revision-13, May-2023, EXXON MOBIL

Total quantity
182 Kg
Warranty
30 Months after the date of delivery
Stock category
Stock
Inspection agency
CONSIGNEE
Quantity tolerance (±)
5 %age
Item Category
Normal
Permitted PO value variation
Max 8 lacs

Delivery destination

WS Electric Loco Stores/KGP, SER

West Bengal

Documents

3 files

Documents to submit

Commercial-Compliance

  • Bidders should confirm following certificate for Compliance

    1. I have read the clause Sr. No. 32 of GCC attached with the tender regarding restrictions on Procurement from a bidder of a country which shares a land border with India and on sub- contracting to contractors from such countries.
    2. I certify that this bidder is not from such a country and will not subcontract any work to a contractor from such countries unless such contractor is registered with the Competent Authority. I also certify that this bidder will not offer any products/services of entity from such countries unless such entity is registered with the Competent Authority.
    3. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered.
    4. I hereby acknowledge that in the event of acceptance of my bid on above certificate and if the certificate is found to be false at any stage, the false certificate would be a ground for immediate termination of contract and further legal action in accordance with the Law. (Bidders confirming this certificate for Compliance shall select Yes in the Complied column. However, in case you dont confirm above certificate for Compliance, select NO in the complied column. In such cases you are required to submit the certificate for Compliance as per Part B of Annexure8 of GCC attached with the tender along- with their Bid/Offer.)
    Document required

  • Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

Other Conditions

  • Earnest Money and Security Deposit are applicable as per para 5 and 6 respectively of GCC attached with this Tender. Tenderer to read these Paras carefully.

    Document optional

  • MSEs who are interested in availing themselves of the MSE benefits (notified by the govt. of India and as stipulated in GCC of Supply Contracts Para 3.0 or any other paragraphs) will enclose with their offer the copy of UDYAM Registration Certificate ONLY. The MSE benefits shall not be granted based on any other document/certification as mentioned in the GCC enclosed.

    Document optional

  • Firm should submit PERFORMANCE STATEMENT preferably as per PROFORMA in Annexure- 2 of GCC attached.

    Document optional

  • Firm to mention HSN Code & GSTIN No. of the tendered item.

    Document optional

Eligibility

Special Eligibility Criteria

  • Bulk order will be placed only on manufacturer/authorized agent of the OEM as per make mentioned in tender item description.

    Document optional

  • The Authorized dealer/agent of the approved vendors/OEM must upload tender specific authorization in proper format [preferably as per Annexure-4 of GCC attached], failing by which their offer will be summarily rejected.

    Document optional

Preferences & relaxations

  • EMD exemption

Check each criterion against the tender notice before you bid.

Commercial conditions

EMD
Not required
Tender fee
None

Terms & conditions

11 conditions

Statutory Variation Clause

  • is applicable during the original Currency of Contract subject to production of documentary evidence as per para 8.1 of GCC attached.

Standard Governing Conditions

  • IRS Conditions of Contract The contract shall be governed by latest version (along with all correction slips) of IRS conditions of contract, and all other terms and conditions incorporated in the tender documents.

  • General Conditions of Contract The contract shall be governed by latest version (along with all correction slips) of General Conditions of Contract (Hereafter called GCC), all other terms and conditions incorporated in the tender documents.

Commercial-Compliance

  • FOR Destination.

  • Bidders are reminded to carefully go through IRS condition of contract (included and uploaded along with the bid document) particularly those pertaining to code of integrity, Misdemeanor and penal measures' if two or more bidders are found to be sister concern or affiliates [ having common partner/director/promoter/owner/holding company decision control etc] the offers of all such sister concerns are liable to be rejected as per relevant provisions of IRS terms and condition.

Other Conditions

  • Inspection by Consignee (AMM/WELS/KGPWS) after receipt of materials.(If Bid value Greater than 5 Lakhs then Inspection will always done by TPI Agency (Third Party Inspection) other wise Consignee if Bid value below 5 Lakhs).

Special Conditions

  • As time is the essence of contract, the tenderer are to note the delivery schedule given in the tender schedule and quote accordingly. Vague delivery period or a very high delivery period compared to Railways specific delivery period in the tender schedule may be considered commercially unresponsive and is liable to be ignored.

  • Delivery at CDMS/RS/05- Depot/WELS/KGPWS under AMM/WELS/KGPWS

  • GST will be applicable as as per para 8.0 of GCC attached with the tender

  • Bidders may please note that Entities of countries which have been identified by the Nodal Ministry/Department as not allowing Indian companies to participate in their Government procurement for any item related to that Ministry/Department shall not be allowed to participate in Government procurement in India for all items related to that nodal Ministry/Department, except for the list of items published by the Ministry/Department permitting their participation. The term entity of a country shall have the same meaning as in the FDI policy of DPIIT as amended from time to time.

  • Guarantee/warranty clause will be as per governing specification. If guarantee/warranty is not mentioned in specification then it will be as per IRS terms and conditions i.e 30 months after date of delivery.

Bidder declarations (4)

Check List

  • Have you attached the past performance credentials with your offer?

Undertakings

  • I/ We agree to supply tendered stores in accordance with the IRS conditions of contract with all other conditions specified in the tender.

  • I/We also confirm that Rates and other financial terms quoted in relevant column of financial bid will only be ruling terms for acceptance. Such terms quoted anywhere else should be ignored. [Denial of this condition not recommended].

  • Tenderer Must Quote For The Tender Quantity . Offer Received For Part Quantity Will Be Summarily Ignored.

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Tender notice (PDF)