Supply and commissioning of Portable handheld Laser-induced Breakdown Spectrometer

Technical-Compliances

• Availability of Spares The bidder shall submit an undertaking certificate confirming the availability of spares for the tendered machine/item for a minimum period of ten (10) years from the date of supply.

  Document required

• Past Performance & Commissioning Experience The bidder (OEM / authorized dealer) shall submit documentary evidence of successful commissioning of the tendered machine/item, along with Purchase Order (PO) references and a performance certificate certifying satisfactory working of such machine for the last two (02) years, issued by a Gazetted Officer. Offers without the above documentary proof shall be summarily rejected.

  Document required

• Please upload para wise compliance of technical specifications. Deviation if any to be clearly mentioned in appropriate deviation tab ONLY.

  Document required

• OEM Participation The Original Equipment Manufacturer (OEM) of the tender-item shall be eligible to participate directly in the tender.

  Document required

• Authorized dealer of OEM to upload tender specific authorization. Offer of authorized dealer without tender specific authorization will be summarily rejected

  Document required

• Please upload place of inspection for Pre dispatch inspection by nominated TPI agency.

  Document required

Commercial-Compliance

Please enter the percentage of local content in the material being offered.

Please enter 0 for fully imported items, and 100 for fully indigenous items.

The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Special Eligibility Criteria

• (1) I/We engage to supply the Western Railway with the articles specified above upon the terms of the Indian Railway Standard Conditions of Contract (latest revision) and upon the terms of the Revised Special Conditions and Instructions for the Guidance of the Contractors issued by the Western Railway (Instructions to tenderers & General Condition of Contract revised on September 2021 version 2021/1) available at IREPS portal at link www.ireps.gov.in/ireps/upload/repository/railway/483/148/public/TenderConditionsVersion2021- 1.pdf.

• 1. Authorized Dealer Participation: Only OEM-authorized dealers shall be permitted to participate in the tender. The dealer must submit a tender-specific authorization letter issued by the OEM for the Handheld Laser Spectrometer. Offers received without tender-specific OEM authorization shall be summarily rejected.
  2. OEM Participation: The Original Equipment Manufacturer (OEM) of the tender-item shall be eligible to participate directly in the tender.
  3. Past Performance & Commissioning Experience: The bidder (OEM / authorized dealer) shall submit documentary evidence of successful commissioning of the tendered machine/item, along with Purchase Order (PO) references and a performance certificate certifying satisfactory working of such machine for the last two (02) years, issued by a Gazetted Officer. Offers without the above documentary proof shall be summarily rejected.
  4. Availability of Spares: The bidder shall submit an undertaking certificate confirming the availability of spares for the tendered machine/item for a minimum period of ten (10) years from the date of supply.
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Payment Terms

• 100% payment shall be made only after successful installation, commissioning, and prove-out of the equipment by the firm, to the satisfaction of the consignee/competent authority.

Statutory Variation Clause

• Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor.

Standard Governing Conditions

• IRS Conditions of Contract The contract shall be governed by latest version (along with all correction slips) of IRS conditions of contract, and all other terms and conditions incorporated in the tender documents.

General Instructions

• 1. All the bidders / tenderers should ensure that they are GST compliant and their quoted tax structure / rates are as per GST Law.
  2. Tenderer should furnish his GSTIN with copy of registration with his offer.
  3. The successful tenderer is not liable to be registered under CGST/IGST /UTGST/SGST Act, The railway shall deduct the applicable GST from his/their bills under reverse case charge mechanism (RCM) and deposit the same to the concerned tax authority.
  4. In case of dispatch by road date of actual receipt of material by consignee will be considered as date of supply.
  5. Upload document for EMD exemption.

Other Conditions

• By TPI as per annexure II attached.

• 1. MSE : The purchase preference to MSE shall be considered as per Para 10.0 PART 'A', General instruction to tenderer of 'Instruction to Tenderer and General Condition of Contract Version 2021/1 Revised on sept 2021'.(available at IREPS portal at link www.ireps.gov.in/ireps/upload/repository/railway/483/148/public/TenderConditionsVersion2021- 1.pdf. And latest amendment available on TOD.
  2. In case if there are not more than three Indian Suppliers categorized as Approved Vendor for a particular item, developmental vendors can be considered for placement of bulk order. While considering such vendors, factors including past performance, capacity, delivery requirements, quantity under procurement, nature of item, outstanding order load etc. shall be considered without any quantity restrictions, subject to rates being reasonable. Quantity allocation among eligible vendors shall be based on pre decided tender criteria. Such orders on developmental sources shall be treated as bulk orders.
  3. Warranty/Guarantee: As per Para 10.0 PART 'A', General instruction to tenderer of 'Instruction to Tenderer and General Condition of Contract Version 2021/1 Revised on sept 2021'.(available at IREPS portal at link www.ireps.gov.in/ireps/upload/repository/railway/483/148/public/TenderC nditionsVersion2021- 1.pdf.
  4. Tenderer should submit an undertaking that he will pay GST collected from Successful Railway within due date and upload the payment details in GSTIN to enable railway (purchaser) to obtain input tax credit.
  5. Make in India criteria : as per para 19, PART 'A', General instruction to tenderer of Instruction to Tenderer and General Condition of Contract Version 2021/1 Revised on sept 2021.(Upload in, IREPS,www.ireps.gov.in/irep/upload/repository/railway/483/148/public/TenderConditionsVersion2021- 1.pdf ,link. And latest amendment available on TOD.
  6. SECURITY DEPOSIT (SD): As per Para 8 of General Instructions to tenderers & General Condition of Contract , revised on September 2021 version 2021/1 available at IREPS portal at link www.ireps.gov.in/ireps/upload/repository/railway/483/148/public/TenderConditionsVersion2021- 1.pdf.
  7. FOR-Free Delivery at Destination.
  8. EFT: All the Payment will be compulsorily by made through Electronic Fund Transfer [EFT] scheme and vendors are requested to register for this scheme.
  9. From April 2022 all payment will be made online only. Successful bidder to submit their bills online only.
  10. Price Variation clause not applicable.
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• 1. Suitable lowest tenderer will have to submit 5 percent of order value SD within 21 Days time, when asked for.
  2. Earnest Money Deposit (EMD):
     1. EMD shall be submitted by tenderer as specified in tender schedule, along with their online offer. There shall be no exemption from submission of EMD for any tender or by any tenderer except those exempted.
     2. Exemption to submit EMD will be given in the following cases :
        1. Micro and Small Enterprises (MSEs) registered for the tendered item.
        2. Other Railways and Government Departments.
        3. Indian Ordnance Factories.
        4. PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them.
        5. Vendors registered with Railways for the trade group of the item tendered.
        6. Vendors appearing on the approved vendor lists of RDSO/PUs/CORE, subject to approval status being valid on the date of tender closing.
        7. Vendors registered with Railways for supply of medicine, medical equipment and consumables for these items.
        8. In tenders issued against PAC, OEM in whose favour PAC has been issued.
        9. KVIC and ACASH for items supplied by them.
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Special Conditions

• 1. Offers with abnormal higher DP are liable to be passed over.
  2. All existing enterprises registered under EMU 2013 Part-II or UAM shall register again on the Udyam Registration portal on or after the 1 st day of July, 2020. (2) All enterprises registered till 30th June, 2020, shall be reclassified in accordance with this notification.
  3. The existing enterprises registered prior to 30th June, 2020, shall continue to be valid only for a period up to the 30-06-2022.
  4. An enterprises registered with any other organization under the Ministry of Micro, Small and Medium Enterprises shall register itself under Udyam Registration.
  5. In tenders opened on or after 01.07.2022, MSE benefit will only be considered for the tenderers who submit valid UDYAM registration certificate along-with their offer.
  6. Latest guidelines on applicability of Udyam certificate issued by the Ministry of MSME, Govt. Of India will be applicable in this tender. (3)
     1. Collection of non-biodegradable solid waste after successful delivery of the product/material from consignee place will be arranged by the supplier.
     2. Single use plastic shall not be used for packing purpose.
     4. Earnest Money Deposit: As per Para 7 of General Instructions to tenderers & General Condition of Contract , revised on September 2021 version 2021/1 available at IREPS portal at link.www.ireps.gov.in/ireps/upload/repository/railway/483/148/public/IRSconditionofcontract.pdf.
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6. Bidders shall confirm and certify on the behalf of the tenderer including its constituents as under:

• I/we the tenderer (s) am/are signing this document after carefully reading the contents.

• I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.