Twin Beam Head light (LED Type) for 1600 HP DEMU DPCs as per specification no. RDSO/2017/EL/SPEC/0134 (Rev-4) or Latest, attached herewith. Make- PTC or similar. (HSN Code: 85395000)

Other Conditions

• LD Charge:Recovery of Liquidated damages (LD) shall be levied @1/2% (half percent) of the price of the store per week or part thereof during which delivery is accepted and the upper limit for recovery of LD in supply contract is 10% (ten percent) of the value of contract irrespective of delays, unless otherwise provided specifically in the contract.

  Document optional

• Unloading of Materials- Has to be arranged by the suppliers at their own risk and cost at Consignees end.

  Document optional

• Delivery period should be clearly indicated, delivery period quoted in varied ranges i.e. 2 - 16 Weeks, 4 - 36 Weeks, 2 - 10 Months, 3 - 8 Months etc. should be avoided.

  Document optional

• All the tenderers should ensure that they are GST compliant and their quoted tax structure/rate are as per GST Law.

  Document optional

Technical-Compliances

• Firm (Bidder) to be submit Guarantee / Warranty certificate along with the materials at the time of supply.

  Document optional

Commercial-Compliance

Please enter the percentage of local content in the material being offered.

Please enter 0 for fully imported items, and 100 for fully indigenous items.

The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Special Eligibility Criteria

• Make/Brand or Model No. of the product should be mentioned clearly in the appropriate column of the bid. Offer without Make/Brand or Model No. of the product or vague terms like 'AS PER TENDER' or '0' will be summarily rejected.

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• The Railway reserves the right to procure the full or part quantity of the tendered item from OEM. Authorized Dealer can quote. Authorized dealership certificate of tender specific item from OEM must be uploaded along with offer. The offer without Dealership certificate will be summarily rejected without back reference.Authorization must be signed by authorized official of the OEM on companys letter pad with signing authoritys complete name. Buyer can seek the authentication of Tender specific authorization certificate from OEM, if required.

  Document required

• Refer to Ministry of Commerce and Industry, Government of India order number P-45021/2/2017PP(BE-II) Part (4) Vol. II dated 19/07/24, Dated 04 June 2020 & Rly. Bd's L/No.2020/RS(G)/779/ Pt.I (E 332267), dated. 20/08/2024 on Public Procurement (Preference to Make in India), Order 2017 - Revision, only CLASS-I LOCAL SUPPLIER as defined in this order shall be eligible to quote. The vendors who do not qualify to be CLASS I LOCAL SUPPLIERS should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a Class I local supplier for the tendered item participates in the tender it does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor. All bidders must upload a certificate from the OEM regarding the percentage of the local content and the details of locations at which the local value addition is made along with their bid, failing which the bid is liable to be rejected. Bidders not submitting the document as asked above, such bid will be summarily rejected.

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• Verification of Local Content Refer to Public Procurement (Preference to Make in India), Order 2017 - Revision circulated vide Ministry of Commerce & Industry, Department of Promotion of Industry and Internal Trade (DPIIT)'s, Order No: P45021/2/2017- PP (BF-II)-Part(4) Vol.II dtd.19-07- 2024 & Rly. Bd's L/No.2020/RS(G)/779/Pt.I (E 332267), dated. 20-08-2024. False declaration will be in breach of the Code of Integrity under Rule 175(1) (i)(h) of the General Financial Rules for which a bidder or its successors can be debarred for up to two years as per Rule 151(iii) of the General Financial Rules along with such order actions as may be permissible under law.

  Document optional
• 1. The tenderers shall submit a copy of certificate stating that all their statements/documents submitted along with bid are true and factual Standard format of certificate to be submitted by the bidder is enclosed as Annexure-I and Annexure-I(A). Non-submission of above certificate by the bidder shall result in summary rejection of his/ their bid. It shall be mandatory incumbent upon the tenderer to identify, state and submit the supporting documents duly self- attested/ digitally signed by which they/ he is qualifying the Qualifying Criteria mentioned in the Tender Document. It will not be obligatory on the part of Tender Committee/ Accepting Authority to scrutinize beyond the submitted document of tenderer as far as his qualification for the tender is concerned.
  2. The bidder shall be mandated to submit Annexure-I and Annexure-I(A), attached with this tender.
  Document required

Payment Terms

• 100% payment will be made on receipt and acceptance of material by the consignee and digitally signed CRN by the Gazetted officer of consignee.

Statutory Variation Clause

• Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor.

Standard Governing Conditions

• IRS Conditions of Contract:The contract shall be governed by latest version (along with all correction slips) of IRS conditions of contract 2025 (Ref. to Railway Board Letter No. 2024/ RS(G)/779/11 dated 11.09.2025), and all other terms and conditions incorporated in as per Instructions to Tenderers for electronic tenders invited on IREPS Issued by Principal Chief Materials Manager,Northeast Frontier Railway, Maligaon,Guwahati-781011 Version: NFR-Jan 2025,which is attached with the tender.

Other Conditions

• Inspection by Consignee against GC & TC.

• Material should be delivered at- SSE/IC/C&W/TSK, NEAR- OLD RAILWAY STATION TINSUKIA, PIN NO. 786125, ASSAM

Special Conditions

• 1. GST Act & Rules are applicable,
  2. Bidders are required to mention material HSN Code number,
  3. Make/Brand's name and Model number of the item must be mentioned clearly.

• Benefits to Micro and small Enterprises (MSEs) As per the extant Public procurement policy of the Government of India, Micro and Small Enterprises (MSEs) is having current and valid Registration for the tendered item are entitled for benefits.