eProcureOpenGoods

Passenger Information System (PAPIS) for Vistadome coaches

Ministry of Railways

Office DRM SWR BANGALORE

Delivers to

Hubli

Overview

26 facts from the tender

Ministry of Railways published this goods tender on eProcure on 8 Oct 2026, for Hubli. The EMD is ₹56,800. It closes on 5 Nov 2026, 10:30 am IST. Tender ID 107208912 · Ref L8266153.

Timeline

Published8 Oct 2026 · 6:37 pm
Closesin 26d 2h5 Nov 2026 · 10:30 am

Bidding

Bid type: Open/Advertised
Contract type: Goods · Expenditure
Tender type: Open - Indigenous
Tendering section: 08
Bidding system: Single Packet
Evaluation: Itemwise/Consigneewise
Validity of offer: 90 days
Tender document cost: None
Ranking order: Lowest to Highest
Pre-bid meeting: None
Approved sources: Not restricted
MSE reservation: Not reserved
Eligible supplier class: Not restricted to Class I
Class I local content: At least 50%
Class II local content: At least 20%
MSE purchase preference: 25% of the quantity, within 15% of the lowest price
F.O.R: Destination

Buyer

Inviting authority: SBC-DIV/SOUTH WESTERN RLY
Organisation type: Central Govt. Ministry/Department
Product category: Railway related Products
Location: Hubli
Portal: eProcure
Inspection agency: TPI Agency
Inviting officer: Sr.DMM/SBCSBC-DIV/SOUTH WESTERN RLY

Important dates

Published: 8 Oct 2026, 6:37 pm IST
Closes: 5 Nov 2026, 10:30 am IST

Declarations by the buyer

The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid
Complies with the Public Procurement (Make in India) Order 2017
The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM

Items & delivery

1 item

Delivery schedule

Applies to: For all items
Commencement: Within 0 Days of issue of Contract
Completion: Within 60 Days thereafter

Item 1 PL 33639693

Supply, installation, commissioning and maintenance of GPS Location based Public Address and Passenger Information System (PAPIS) for Vistadome coaches consisting of 1) Slave PIS LCD Display unit(21 inch)-02 nos, 2) Side destination LED Display-02 nos and GPS Antenna for Vistadome:01 no as per attached annexure. Packing instruction: As per standard packing. It should be ensured that item should not rub during transportation. The item should be packed with adequate strength. Transit damage, if any, shall be at the cost of supplier.

Total quantity: 4 Set
Warranty: 30 Months after the date of delivery
Stock category: Non Stock
Inspection agency: TPI Agency

Delivery destination

SSE/C&W/YPR, SWR

Karnataka

Documents

5 files

Documents to submit

Commercial-Compliance

Bidders should confirm following certificate for Compliance.
1. I have read the clause 13.8.3 of Instructions to tenderers and general conditions of tenders for supply contract attached with the tender regarding restrictions on procurement from a bidder of a country which shares a land border with India and on sub- contracting to contractors from such countries.
2. I certify that this bidder is not from such a country and will not subcontract any work to a contractor from such countries unless such contractor is registered with the Competent Authority. I also certify that this bidder will not offer any products/services of entity from such countries unless such entity is registered with the Competent Authority.
3. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered.
4. I hereby acknowledge that in the event of acceptance of my bid on above certificate and if the certificate is found to be false at any stage, the false certificate would be a ground for immediate termination of contract and further legal action in accordance with the Law. (Bidders confirming this certificate for Compliance shall select Yes in the Complied column. However, in case you do not confirm above certificate for Compliance, select NO in the complied column. In such cases you are required to submit the certificate for Compliance as per Instructions to tenderers and general conditions of tenders for supply contract along- with their Bid/Offer
Document optional
Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.
Document optional

Technical-Compliances

Firm shall mention the make/brand/model of the product offered and attach technical details and specification of the same for the evaluation
Document required
Irrespective of any other detail mentioned in this tender, firm shall mention the 'Country of origin' and 'Place of manufacturing' of the offered product. Inspection by nominated agency (if required) will be done at this place only, complete address is required.
Document required
Deviation details shall be mentioned only in respective field mentioned for it
Document required

Eligibility

Special Eligibility Criteria

Bulk order will be placed on the manufacturer or its authorized dealer having proven performance. The bidder or its OEM should have supplied same or similar item (Similar item means GPS-based Public Address & Passenger Information Systems (PAPIS) of any type) for minimum 20% of tendered quantity against orders placed, in any one of the last THREE FINANCIAL YEARS or current financial year up to date of tender opening to any Central/ State Govt. Organization/PSU and All other terms regarding placement of order will be as per clause 2.3 of attached tender document.
Document required

Check each criterion against the tender notice before you bid.

Commercial conditions

EMD: ₹56,800
Tender fee: None

Terms & conditions

20 conditions

Payment Terms

80% payment shall be made on receipt of the items in satisfactory condition, against suppliers challan certified by consignee gazetted officer, and inspection certificate issued by the nominated inspection agency. Balance 20% payment shall be made after successful installation, commissioning and acceptance of the equipment by consignee.

Statutory Variation Clause

SVC is applicable within original Delivery period only against documentary evidence. Statutory Variation will be considered during the original delivery period and against documentary evidences only. However, increase in taxes or duties on account of increase in turnover or misclassification or misapprehension of law shall not be allowed.

Standard Governing Conditions

General Tender Conditions of SWR The contract shall be governed by latest version uploaded along with the tender, and all other terms and conditions incorporated in the tender documents.
IRS Conditions of Contract The contract shall be governed by latest version (along with all correction slips) of IRS conditions of contract, and all other terms and conditions incorporated in the tender documents.

Commercial-Compliance

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Other Conditions

By TPI Firm should clearly mention place of Inspection in offer (If it is other than quoted IREPS Address) to avoid post tender/contract correspondence.
GST Declaration Certificate A Declaration has to be submitted by the suppliers while claiming payments for the supplies made by them. The declaration is that "Any additional input tax credit benefit, if become available to supplier, the same shall be passed on to purchaser without any undue delay". The declaration should furnish the details of bill number & date, purchase order number & date against which payment is being claimed.
Firm to mention HSN code of the quoted item
Warranty clause is applicable as per IRS conditions of contract.
Bidders are advised to mention the place of inspection.

Show all 20

Firms to submit GSTIN certificate.
The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored. [Denial of this condition not recommended]

Special Conditions

Bidder is advised to go through complete tender schedule
1. DP extension clause: In case o f delays i n supply beyond the contractual delivery date, full LD will be levied and no request for LD waiver will be considered not withstanding any past instance of such waiver
2. GD Terms: Levy of Damages:- Wherever Security deposit has been exempted for any reason, levy damages from the supplier, not by way of penalty, an amount equal to Security Deposit amount, as would have been applicable had he not been an exempted vendor. These damages shall be treated as recoveries outstanding against the Contractor and dealt with accordingly.
3. Tenderers attention is drawn to: Eligibility Criteria.
4. Cartel Formation condition as per clause 14.8 of General conditions of SWR tender document is also applicable.
5. Tenderers special attention is drawn to: Purchase Preference to MSE clause in the Special Conditions at Part-C,
6. All other Terms and conditions will be applicable as per IRS Conditions of contract and SWR tender document conditions as attached.
IRS Conditions of Contract and SWR General Conditions are applicable. 2)GD Term: 5 percent General Damages may be imposed while rescinding the contract.
In case successful tenderer is not liable to be registered under CGST/GST/UTGST/SGST acts. Railway shall deduct the applicable from his/her bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority.
Firm to give declaration that any additional Input Tax Credit benefit, If become available to supplier, the same shall be passed on to purchaser without any undue delay.
Quoted GST will be payable against documentary evidences. Firm to submit the invoice/bill clearly indicating the appropriate HSN and applicable GST rate thereon duly supported with documentary evidences.
GST Declaration Certificate Any additional input tax credit benefit, if become available to supplier, the same shall be passed on to purchaser without any undue delay.
Guarantee/ Warranty period is to be considered as per the specification/drawing (including Railway Board/Railway approving Agency guidelines) mentioned in the Description or IRS conditions of the contract whichever is higher.
Warranty will be as per specification. If specification/Drawing doesn't specify any warranty, It will be as per IRS Conditions of contract.

Bidder declarations (16)

Check List

Have you read and accepted tender conditions?
Have you furnished the statement of deviations [preferably nil] deviation details shall be mentioned at respective field only?
Have you attached any performance statements separately?
Are you coming under MSE status given as per guidelines issued by Railway Board for purchase preference vide letter No. 2010-RS [G] -363-1 Dt. 05.07.2012 or latest.
If yes, have you attached valid documents towards being MSE?
Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers. Other conditions will be as per attached tender document.
Have you attached valid UDYAM certificate if applicable to you?
Have you quoted delivery period correctly and precisely?
To be delivered at concerned destination. Delivery at single point is not acceptable. In case, tenderer quote for delivery of entire tendered quantity to one consignee against Railway%u2019s requirements of delivery to multiple consignees, such offer shall be considered valid only for quantity required as per tender schedule by the consignee to whom delivery is offered by the tenderer and it shall be considered that there is no offer for remaining consignees.
Have you quoted Mode of dispatch on FOR destination basis for free delivery at destination with rate structure clearly indicating the basic rate, GST and freight etc, up to destination [consignees premises].
Have you quoted the discount if any in the specified column only in IREPS?
Have you furnished Bank account details such as Name of the Bank and address, account no., MICR, IFSC code and type of account to facilitate EFT payment?
Firm to indicate make-model-brand offered if any.

Undertakings

I/We also confirm that Rates and other financial terms quoted in relevant column of financial bid will only be ruling terms for acceptance. Such terms quoted anywhere else should be ignored.
I/We hereby declare that in quoting the above price, we have taken into account the full effect of Input Tax Credit available under GST. We further agree to pass on any financial gain/benefit as may become available in future in respect of all the input tax credit on the date of supply by way of reduction in price and advise the purchaser accordingly. We also undertake that we are aware of the provisions of section 171 of the CGST Act and consequences thereof if we fail to comply with the same. b) I/We shall file GSTR-1 and GSTR-3B for transaction with Railways in due time preferably every month so that ITC benefit can be availed by Railway.
I/ We agree to supply tendered stores in accordance with the IRS conditions of contract with all other conditions specified in the tender.

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Tender notice (PDF)