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Rate contract for supply of spares for LORAM Make Rail Grinding Machine (RGM) IR 96-3.

Ministry of Railways

Office of Principal Chief Materials Manager East Central Railway Hajipur

Delivers to

Hajipur, Vaishali, Bihar

Overview

29 facts from the tender

Ministry of Railways published this goods tender on eProcure on 9 Oct 2026, for Hajipur, Vaishali, Bihar. The EMD is ₹0 on the portal (any bid security is in the tender documents). It closes on 4 Nov 2026, 2:00 pm IST. Tender ID 91131946 · Ref 07266061.

Timeline

  1. Published9 Oct 2026 · 7:34 pm

Bidding

Bid type
Limited
Contract type
Goods · Expenditure
Tender type
PAC - Indigenous
Tendering section
07
Bidding system
Single Packet
Evaluation
Itemwise/Consigneewise
Validity of offer
150 days
Tender document cost
None
Ranking order
Lowest to Highest
Pre-bid meeting
None
Approved sources
Not restricted
MSE reservation
Not reserved
Eligible supplier class
Not restricted to Class I
Class I local content
At least 50%
Class II local content
At least 20%
MSE purchase preference
25% of the quantity, within 15% of the lowest price
F.O.R
Destination
Statutory Variation Clause
Applicable as per Para 8.1 of IBD (V- 3.0) of ECR
Railway Standard Fall Clause
Railway Standard Fall Clause shall be applicable.

Buyer

Inviting authority
STORES/EAST CENTRAL RLY
Organisation type
Central Govt. Ministry/Department
Product category
Railway related Products
Location
Hajipur, Vaishali, Bihar · the inviting office's place
Portal location
Hazipur · as listed on eProcure
Portal
eProcure
Inspection agency
CONSIGNEE
Inviting officer
PCMM/ECRSTORES/EAST CENTRAL RLY

Important dates

Published
9 Oct 2026, 7:34 pm IST
Closes
4 Nov 2026, 2:00 pm IST

Declarations by the buyer

  • The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid
  • Complies with the Public Procurement (Make in India) Order 2017
  • The tender inviting authority confirms this tender does not violate the GFR rules on procurement through GeM

Items & delivery

1 item · 1 delivery location

Delivery schedule

Applies to
For all items
Completion
Within 5 Months
Rate of supply
Refer para 5.0 & 7.0 of spl condition of Rate Contract conditions. RGC shall be valid for 24 month.
Delivery location

CDMS/TMC/PD/DDU

Uttar Pradesh
Item 1

Rate contract for need based procurement of Spares of Loram, USA make 01 No. IR 96-3 Rail Grinding Machine (RGM) for the year 2026-27 and 2027-28. (List of spares as per attached Annexure-A & B). NOTE: The rates for the individual spares shall be filled in as per the format given in Annexure -A & Annexure-B, signed and uploaded by the tenderer.

Quantity1 Lumpsum
Stock category
Non Stock
Inspection agency
CONSIGNEE
Quantity tolerance (±)
0 %age
Item category
Normal
Permitted PO value variation
Max 8 lacs

Documents

7 files

Documents to submit

Commercial-Compliance

  • EMD Exempted.

    Document optional

  • Security Deposit SD shall be governed as per para 6.0 of ECR Integrated Bid Document ver 3.0 (copy attached). Bidder shall agree to submit SD as per tender.

    Document optional

  • "The tenderers in their bids shall indicate the details of their jurisdictional assessing officers (designation, address & e-mail ID)"

    Document optional

  • Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

Technical-Compliances

  • ANY TECHNICAL CLARIFICATION REGARDING DRAWING/SPECIFICATION CAN BE OBTAINED FROM THE OFFICE OF Dy.CE/TMC/DDU.

    Document optional

Eligibility

Special Eligibility Criteria

  • This is a PAC tender with Original Equipment Manufacturer (OEM) M/s LORAM, USA or their Authorized agent M/s Vandhana International Pvt. Ltd. New Delhi. Validity of the authorization of the agent has to be current and should cover entire period of execution or currency of proposed Rate Contract [RC]. In case the validity of authorization does not cover the proposed entire currency of Rate Contract [RC], the authorized agent, along with the offer should submit an affidavit /undertaking to the effect that necessary extension of the validity of the authorization would be ensured before the said expiry of validity of Authorization.

    Document required

  • TENDER SPECIFIC AUTHORIZATION : Authorized agents of OEM must submit Tender Specific Authorization of the OEM. No back reference will be made in this regard & communication received after opening of tender will also not be entertained. Bidders participating as authorized dealer and their OEMs to please note and comply para 2.2.1 and para 2.2.2 of Integrated Bid Document ver. 3.0.

    Document required

  • The firm must submit the price list of each item for which rate contract is to made.

    Document required

Check each criterion against the tender notice before you bid.

Commercial conditions

EMD
₹0 on the portal — any bid security is in the tender documents
Tender fee
None

Terms & conditions

9 conditions

Payment Terms

  • 100% payment against receipt, inspection and acceptance of material by the consignee at destination.

Standard Governing Conditions

  • IRS Conditions of Contract The contract shall be governed by latest version (along with all correction slips) of IRS conditions of contract, and all other terms and conditions incorporated in the tender documents.

General Instructions

  • Tenderers are required to quote in the same rate unit (i.e. Number, set etc.) as given in the tender schedule. Any deviation in this aspect will make the offer liable to be ignored. Also the rates and other financial terms quoted in relevant columns of financial bid will only be ruling term for acceptance. Such terms quoted anywhere else shall be ignored. Firms should quote technical and Commercial deviation only in the relevant para which will otherwise not be considered.

Special Conditions

  • Guarantee/Warranty Warranty of Spares will be as follows : Recommended Spares:- Warranty period is for 12 months from the date of receipt of spare/part at the ultimate destination. Essential Spares:- Warranty period is for 06 months from the date of receipt of spare/part at the ultimate destination. Consumable :- No warranty period.

  • This Tenders is being invited for entering into Rate Contract (RC), for a period of two (02) years from the date of issue of Rate Contract. However, the currency of the contract may be extended for further period of 01 Year with mutual consent between firm and PCMM, ECR.

  • Purchase Orders shall be placed periodically during the validity of the Rate Contract, based on the actual requirement. However, all Purchase Orders shall be restricted to the items covered under the Rate Contract. The successful tenderer shall note that a supply order may be placed upto the last day of currency of the Rate Contract. The purchaser may, however, short-close the RC even during the currency of the RC.

  • FOR Delivery of material to consignee is to be made on FOR destination basis.

  • Unloading of material Unloading of materials will be arranged by the Supplier by their own labour/cost.

  • Time is the essence of contract, the tenderers are to note Railways' required delivery schedule given in the tender and quote accordingly.

Bidder declarations (1)

Undertakings

  • I/We have carefully gone through the IRS conditions of contract (included and uploaded along with the bid document) particularly Para 2500 pertaining to "Code of Integrity, Misdemeanour and Penalties". I/We hereby certify that no other sister concerns or affiliates (such as having common partner/director/promoter/owner/holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti-competitive practices. We understand that the offers of all such sister concerns including ours are liable to be rejected as per relevant provisions of IRS terms and conditions. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest [Para 2502 (e)], anti-competitive practices [Para 2502(c)] and obligation to proactive disclosures [Para 2503]. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage.

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Tender notice (PDF)