Providing and fixing of workstations, built in storage, WPC wall panelling, wall papers, grills and other miscellaneous interior items in the balance required floors of the newly constructed CAO Offi…

• In case tenderer is a LLP Firm registered under LLP Act-2008, the following documents shall be submitted:

  1. A copy of LLP Agreement
  2. A copy of Certificate of Incorporation
  3. A copy of Power of Attorney/Authorization issued by the LLP in favour of the individual to sign the tender on behalf of the LLP and create liability against the LLP.
  4. An undertaking by all partners of the LLP that they are not blacklisted or debarred by Railways or any other Ministry / Department of the Govt. of India from participation in tenders / contracts as on the date of submission of bids, either in their individual capacity or in any firm/LLP or JV in which they were / are partners/members. Concealment / wrong information in regard to above shall make the contract liable for determination under Clause 62 of the Standard General Conditions of Contract
  5. All other documents in terms Para 10 of Tender form(2nd sheet) of IRSGCC- April-2022 Part-I.
  6. All other documents as per Clause 14 of IRSGCC -April -2022- Part 1.
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• In case the Tenderer is a Registered Society & Registered Trust, the following documents shall be submitted:

  1. A copy of the Certificate of Registration
  2. A copy of Memorandum of Association of Society / Trust Deed
  3. A copy of Power of Attorney in favour of the individual to sign the tender documents and create liability against the Society/Trust.
  4. Copy of rules and regulations of the society
  5. All other documents in terms Para 10 of Tender form(2nd sheet) of IRSGCC- April-2022 Part-I. (v) All other documents as per Clause 14 of IRSGCC -April -2022- Part 1.
  Document optional

• Any other document required for evaluation of his/ their bid as deemed fit by the tenderer.

  Document optional

• Scanned copy of Statement of Bank details, PAN & GST (as per Pro forma - 5).

  Document optional

• Request for Mobilization Advance if applicable (as per Proforma- 8).

  Document optional

• Proforma-9 for self-Certificate in regard to meeting the Minimum Local Content requirements as per Make in India Policy for Procurement Order Value less than of Rs.10 Crores. (as per Special Conditions of Contract) OR Proforma-10 of Certificate on percentage of Local Content as per Make in India Policy for Procurement Order Value more than Rs.10 Crores. (as per Special Conditions of Contract)

  Document required

• Uploading of Scanned copy/copies of formal agreement duly executed and notarised by the main tenderer/contractor with the subcontractor for the component(s) of work in a composite work proposed to be executed through subcontractor(s).

  Document optional

• The tenderer whether sole proprietor/Company or a partnership firm/JV venture (JV) / Registered Society / Registered Trust/HUF etc., if they want to act through agent or individual(s), should submit along with tender, a copy of Power of attorney duly stamped and authenticated by a notary public or by magistrate in favour of specific persion whether he/they be partner(s) of the firm or any other person agreement, receive money, co-ordinate measurement through contractors authorized engineer, witnessed measurement, sign measurements books, compromise, settle, relinquish any claim(s) preferred by the firm and sign " No Claim Certificate" and refer all or any disputes to arbitiration the above power of attorney shall be submitted even if such specific person is authorized for above purpose through partnership deed/memorandum of understanding/Article of Association or such other document, failing which, tender is liable to be rejected.

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Concealment / wrong information in regard to above shall make the contract liable for determination under Clause 62 of the General Conditions of Contract.

Technical-Compliances

• Declaration regarding Employment of Retired Engineer/Retired Railway Officer (Pro forma - 6).

  Document optional

• List of Machinery, Tools, Plants & Staff to be Deployed on this work (Pro forma - 3).

  Document optional

• Submission of Ballast test report in a tender shall be required for tenders called exclusively for supply of ballast.

  Document optional

• Method statement, if applicable.

  Document optional

• Uploading of request for grant of Mobilization Advance (if applicable) in Proforma-8.

• Uploading of Required documents in case of Individual OR Proprietary Firm / Concern OR Partnership Firm OR Company OR J o i n t Venture Firm /HUF/Society, etc., as mentioned in Commercial Compliance (whichever is applicable).

• Uploading of Test report of ballast (if applicable).

• Uploading of Method Statement (if applicable).

• Uploading of Proforma (Proforma-9) attached with Tender Document for self-Certificate in regard to meeting the Minimum Local Content requirements as per Make in India Policy for Procurement Order Value less than of Rs.10 Crores.

• Uploading of (Proforma-10 ) of Certificate on percentage of Local Content as per Make in India Policy for Procurement Order Value more than Rs.10 Crores

• Uploading of Certificate in regard to restrictions on procurement from a bidder of a country which shares a land border with India as per clause- 27 of SCC 2023.

• Uploading of Certificate in regard to restrictions on procurement from a bidder of a country which shares a land border with India and on sub-contracting to contractors from such countries India .

• Uploading a scanned copy of Registration Certificate by Startup firms issued by appropriate authority and recognized by Department of Industrial Policy and Promotion (DIPP) towards exemption of full BID Security and Registration Certificate with registration number by Labour Co-operative Society issued by appropriate authority for payment of 50% BID Security.

General Instructions

• Tenderers are advised to read the instructions contained in the User Manual for Contractors for IREPS (Works Module) available in the learning centre in website www.ireps.gov.in before preparation of Bid Online.

• (a) To submit bid on line, the Tenderer shall navigate different tabs such as Eligibility Conditions, Compliance Conditions, General Instructions, Special Conditions, Technical/ Commercial Compliance Conditions, Undertakings, Checklists and other miscellaneous conditions included by the Railway in the tender document. It is also indicated against each condition whether the bidder is required to confirm whether he complies or not with the requirements of the condition (by clicking on the yes/no buttons), whether the bidder is allowed to enter his comments/remarks against the clause, and whether documents uploading against the condition is Allowed (Mandatory), Allowed (Optional) or Not Allowed. The tenderers are advised to read all the instructions/conditions contained in such documents carefully, before submitting their bid online.

• The Bid Security shall be deposited either in cash through e- payment gateway or submitted as Bank Guarantee bond from a scheduled commercial bank of India or as mentioned in tender documents. The Bank Guarantee bond shall be as per Annexure- VIA and shall be valid for a period of 90days beyond the bid validity period. Tenderers may refer Para 5 of IRSGCC -2022 - Part-1 for other details in regard to payment of bid security.

• E-Tender Forms shall be issued free of cost to all tenderers. Date of inviting tender shall be the date of publishing tender notice on IREPS website if tender is published on website or the date of publication in newspaper in case tender is not published on website.

• BID security of those tenderers will be forfeited who resile from their offers within the validity period of the tender.

• Joint Venture is applicable for tenders valuing more than Rs.10.00 Cr. only.

• Tenderers are advised to submit scanned copies of all documents including notarized documents. The responsibility of submitting the correct documents lies with the tenderer. Tenderers may ensure that all scanned and uploaded documents are readable and that there are no errors/ omissions/discrepancies / over-writings anywhere in such documents before submitting online. Railway will not be responsible for any incomplete/erroneous documents uploaded.

• The tenderer shall not add any condition(s) on their own anywhere in their offer including documents uploaded with the offer. Any such conditions if stated and if are in violation of the Railways Tender conditions, may lead to summarily rejection of the offer. Railway reserves the right to reject such offers summarily without assigning any reasons whatsoever.

• No post tender correspondence will be permitted and the tender shall be decided based on the documents submitted / attached with the offer only. However, Railway reserves the right to verify / seek for any clarification on the documents/credentials already submitted by the tenderer along with the offer.

• Railway reserves the right to verify/seek clarification from authority/professional who has issued Certificate towards Technical/Financial eligibility of the tenderer.

• Railway reserves the right to cancel the tender without assigning any reason thereof.

• Railways reserve the right to reject any or all offers without assigning any reason thereof.

• If the Tenderer(s) deliberately give(s) wrong information in tender or create(s) circumstance for the acceptance of tender, Railway shall without prejudice to any other right or remedy, shall reject such offer at any stage and forfeit the amount deposited as Earnest Money besides suspending the business for a minimum period of five year.

• Even for the working contractors of this Railway, the onus of establishing the credentials of the tenderers from the office records or otherwise does not lie with the Railway. Railway shall evaluate the offer only from the certificates/documents which are submitted / attached with the offer.

• The Tenderer(s) shall keep the offer open for a minimum period of 60 days in the case of Single Packet system of tendering and 90 days in the case of Two Packet system of tendering from the date of closing of the tender.

• If eligible L-1 tenderer resiles/withdraws offer after closing of the tender such tenderer shall be debarred from participation in the tender for this work and Bid Security shall be forfeited.

• The General Conditions of Contract governing the performance of the works covered by this tender are the Indian Railway Standard General Conditions of Contract [IRSGCC]- April-2022 as amended from time to time up to date. A soft copy of the Indian Railway Standard General conditions of Contract is given as attached documents to the tender for reference. The tenderer(s) is/are deemed to have fully read, understood and agreed all the provisions of the IRS General conditions of Contract including all corrections and Amendments issued up to date while submission of offer and any claim that the tenderer (s) is/are not aware of same shall not be entertained.

• The decision of the Railway regarding the corrections/suitability of the certificates is final and binding on the tenderer. The tenderer shall not have any claim whatsoever in this regard.

• Unreleased Bid Security, if any, held with the Railway Administration shall not be adjusted towards the Bid Security to be remitted online for the present tender.

• The tenderers are advised to visit the site of work in their own interest and acquaint themselves with the site conditions and expected quantum of work. The rate should be quoted duly considering the site conditions. The tenderer shall not have any claim later whatsoever in this regard.

• Refund of Bid Security -

  1. In Single Packet System, the Bid Security of the unsuccessful tenderers will be returned on finalisation / award of tender.
  2. In case of Two Packet System, the Bid Security of the tenderers who do not get shortlisted on evaluation of technical bid will be returned by Railways. The price bids of shortlisted tenderers will be further evaluated for consideration and award of work and thereafter Bid Security of unsuccessful tenderers will be returned.

• Corrigendum Notice For the purpose of Corrigendum in the tender, the Notice Inviting Tender (NIT) period is split as under:

  1. Advertisement period: Time during which all information pertaining to tender shall be available but offers cannot be submitted.
  2. Offer submission period: Fifteen days prior to opening of tender during which tenderers can submit their offers. Issue of corrigendum will be done only during Advertisement period. No corrigendum will be issued during offer submission period. However, the tenderers may note that for cases requiring corrigendum during offer submission period, the tender under the said Tender Notice may be cancelled at the discretion of Railways and shall be re-tendered.
  3. Date of inviting tender shall be the date of publishing tender notice on IREPS website if tender is published on website or the date of publication in newspaper in case tender is not published on website
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• Mobilisation Advance is applicable for advertised Tender value of more than Rs.50.00 Crore. Tenderers may read the terms and conditions for grant of such Mobilisation Advance given in the Tender Document. The rate of interest will be as notified by Railway Board in advance of each financial year and will be applicable for tenders opened in that financial year. Tenderers may submit their request for grant of Mobilisation Advance in Pro forma 8 attached with Tender Document.

• An Proprietor / Partnership Firm / Company /JV Firm/ HUF /LLP Firm / Registered Society etc., & Registered Trust can submit only one offer either in his/their individual capacity or as a Proprietor or as a partner of Partnership firm / JV Firm / HUF / Society etc., or as a Director of/LLP Firm any Company etc. In case of more than one offer received and any person is also a Proprietor/Partner of Partnership Firm/JV or Director of a Company/Subsidiary Company which also participated in the same tender, then all such offers shall be considered as "Invalid".

• The tenderer shall quote his rate as a percentage above or below or at par with the Schedule of Rates except where he is required to quote item rates and must tender for all the items in the Schedule of Quantities as appearing in the Financial Offer Page. The tenderer can also offer rebate (in percentage) on the Gross Bid value in the rebate field provided on the Financial Offer Page. The Net Bid value shall be calculated by applying rebate on the Gross Bid value. The offers shall be ranked on the basis of the Net Bid value.

• Instructions regarding applicability of Price Variation Clause (PVC) is contained in the Tender Documents. Tenderers are advised to read such conditions before preparing their bid.

• The offer shall be submitted by the tenderer or the person authorised by the tenderer to digitally sign the tender documents / contract documents on behalf of the tenderer.

• The detailed item description of NON-USSOR items is given in the document attached with the tender. Tenderers are advised to read carefully before preparing their bid.

• The tenderer shall submit along with the tender document, documents in support of his/their claim to fulfil the eligibility criteria as mentioned in the tender document. Each page of the copy of documents/certificates in support of credentials, submitted by the tenderer, shall be self-attested/digitally signed by the tenderer or authorised representative of the tendering firm. Self-attestation shall include signature, stamp and date (on each page). Only those documents which are declared explicitly by the tenderer as documents supporting the claim of qualifying the laid down eligibility criteria, will be considered for evaluating his/their tender.

• The Railway reserves the right to verify all statements, information and documents submitted by the bidder in his tender offer, and the bidder shall, when so required by the Railway, make available all such information, evidence and documents as may be necessary for such verification. Any such verification or lack of such verification, by the railway shall not relieve the bidder of its obligations or liabilities hereunder nor will it affect any rights of the railway thereunder.

• In case of any wrong information submitted by tenderer, the contract shall be terminated, Bid Security, Performance Guarantee (PG) and Security Deposit (SD) of contract forfeited and agency barred for doing business on entire Indian Railways for 5 (five) years.

• The Railway will not be bound by any change in the composition of the Partnership firm made subsequent to the submission of tender. Railway may, however, recognize such power of attorney and changes after obtaining proper legal advice, the cost of which will be chargeable to the Contractor

• If the JV is dissolved on account of death, retirement of any member or for any reason what so ever, before fully completing the whole work or any part of it, undertaken by the contract agreement, the surviving member shall remain jointly, severally and personally liable to complete the whole work to the satisfaction of the Railway and to pay compensation for loss sustained if any by the Railway due to such dissolution. The amount of compensation shall be decided by the Railway and this shall be final and binding on the contractor.

• Any bidder from a country which shares a land border with India will be eligible to bid in this tender only if the bidder is registered with the Competent Authority. Please refer Clause - 27 of SCC 2022 for further details.

• The successful bidder shall not be allowed to sub-contract works to any contractor from a country which shares a land border with India unless such contractor is registered with the Competent Authority.

• The work experience certificate shall be issued by an officer not below the rank of JA grade or bill passing Officer in Railways and Bill passing Officer/Executive In-Charge of work in other Govt. /Govt. bodies /PSUs. The certificates should bear the signature and seal of the issuing officer, name of the department. Etc.,

• In Case JV firms are allowed to participate, Technical and financial Eligibility of the JV firm shall be adjudged based on satisfactory fulfilment of the clause No 17.15.1 & 17.15.2 respectively of Part-I of IRSGCC- April-2022 with upto date correction slip.

• In Case participation of partnership firm, Technical and financial Eligibility shall be adjusted based on satisfactory fulfilment of the clause No 10,14I & 18 of Part-I of IRSGCC- April-2022with upto date correction slip.

• DRAWINGS FOR WORKS The percentage rates for the schedule items and itemized rates for the non-scheduled items quoted by the tenderer as may be accepted by the railways will, hold good irrespective of any changes, modifications, alterations, additions , omissions in the locations of structures and detailed drawings, specifications and /or the manner of executing the work. It should be specifically noted that some of the detailed drawings may not have been finalized by the Railway and will, therefore, be supplied to the contractor as and when they are finalized on demand. No compensation whatsoever on this account shall be payable by the Railway Administration. No claim whatsoever will be entertained by the Railway on account of any delay or hold up of the works arising out of delay in approval of drawings, changes, modifications, alterations, additions, omission and the site layout plans or detailed drawings and design and /or late supply of such materials as are required to be arranged by the Railway or due to any other factor on Railway Accounts.

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• As per clause No. 5 part I of IRGCC 2022 the details of exemptions/ discount of Earnest Money payment is as follow: i) Any firm recognized by Department of Industrial Policy and Promotion (DIPP) as 'Startups' shall be exempted from payment of earnest money deposit.

• ii) 100 % Govt owned PSUs shall be exempt from payment of earnest money deposit

• iii) Labour Cooperative Societies shall deposit only 50 % of earnest deposit as mentioned in the tender.

• The tenderer whether sole proprietor/company or a partnership firm/ JV venture (JV) / Registered Society / Registered Trust / HUF etc., if they want to act through agent or individual(s), should submit along with tender, a copy of Power of attorney duly stamped and authenticated by a notary public or by magistrate in favour of specific person whether he/they be partner(s) of the firm or any other person specifically authorizing him/them to submit the tender, sign the agreement, receive money, co- ordinate measurement through contractors authorized engineer, witness measurements, sign measurements books, compromise, settle, relinquish any claim(s) preferred by the firm and sign "No claim certificate" and refer all or any disputes to arbitration. The above power of attorney shall be submitted even if such specific person is authorized for above purpose through partnership deed/ memorandum of understanding / Article of Association or such other documents, failing which, tender liable to be rejected.

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Special Conditions

• An offer shall get summarily rejected if Compliance of Local content requirement is not fulfilled and proforma 9(for works upto Rs.10 Cr) or proforma 10 (for works more than Rs.10 Cr) is not submitted.

• 1. All rates shall be inclusive of all taxes, duties, charges, royalties etc. as applicable from time to time. In this regard tenderers may refer IRSGCC April-2022 with latest correction slips including correction slips issued from time to time attached with Tender Document.
  2. Royalty charges will be regulated as per Special Conditions of Contract attached with Tender Document.

• Unless specifically mentioned in the tender notice, this tender is not a composite tender.

• Unless otherwise explicitly specified, Incentive bonus payment clause is not applicable to this tender.

• A) An offer shall become invalid -

  1. if the Bid Security is not paid Online.
  2. if the offer is not digitally signed by the tenderer/by the Attorney / by the person authorized by the tenderer to sign and submit the tender on his/their behalf.
  3. if any individual / Proprietor / Partnership Firm / Company /JV Firm/HUF/Society etc. uploads more than one offer either in his/their individual capacity or as a Proprietor or as a Partner/Member of Partnership Firm / JV Firm / HUF / Society etc. or as a Director of any Company, etc. B) An offer shall get summarily rejected if the following documents are not submitted /attached with offer as per the list mentioned in the tender documents: -
     1. Documents as applicable in case of Proprietary concern/ Partnership firm / JV Firm / Company/HUF/Society/LLP Firm, etc.
     2. Annexure-V(A) linked under heading submission of Standard Format is to be submitted by the each member in case of a Partnership Firm / Joint Venture (JV) / Hindu Undivided Family (HUF) / Limited Liability Partnership (LLP) etc., .
     3. Ballast test certificate, if applicable.
  4. any other document required for evaluation of the bid.
     3. An offer shall get summarily rejected if the tenderer adds any condition on his/their own (anywhere in the e-offer), which is in violation of the Railway's Tender Conditions.
     4. An offer shall become ineligible for award of the tendered work if the tenderer does not fulfil the Eligibility Conditions, (both the Standard Financial Eligibility Criteria and the Standard Technical Eligibility Criteria) prescribed in the Tender Documents and bid capacity if applicable.
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• IN CASE OF ADVERTISED TENDER VALUE IS MORE THAN Rs.50 Crores, Electronic Reverse Auction(e-RA) method will be applicable as per guidelines issued by Railway Board vide Lr.No.2017/Trans/01/Policy/Pt-D dated 28.03.2018 (Copy attached in the list of documents)and amendment thereof.

Custom

• Maintenance Period- One (01) year